Project Support Coordinator (Construction)

Emerald Design Build; Leominster (MA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

PTO & holidays

Health, vision, dental insurance

401(k) with company match

Team events

Job summary

Emerald Design Build in Leominster, MA is seeking a Project Support Coordinator to assist our construction team. The role focuses on maintaining project documentation, coordinating schedules, organizing orders, and communicating with subcontractors and vendors to keep projects moving.

You will work closely with our General Contractor and PMs, visiting active sites, supporting bid documents, RFIs, submittals, and compliance records, while staying organized in Buildertrend and Microsoft Office.

Qualifications

• 2+ years of experience in construction, project coordination, operations, or related office administration.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Experience with Buildertrend or similar CM software is preferred.
• Strong written and verbal communication with clients, subcontractors, and vendors.

Responsibilities

• Coordinate material orders, deliveries, and lead times with vendors and suppliers.
• Maintain project updates, photos, schedules, and documentation in Buildertrend.
• Organize digital project files and correspondence.
• Prepare meeting agendas, notes, and follow-up actions.
• Assist with change orders, RFIs, submittals, and project documentation.
• Support compliance with public and private project requirements.

Skills

MS Office

Project coordination

Time management

Communication

Education

Construction management / related degree

Tools

Buildertrend

Bluebeam

Adobe Suite

Asana

Job description

Emerald is a women-owned firm providing architectural, interior, and construction services through integrated design-build or standalone design and construction offerings. We advocate for a sustainableapproach on all fronts to provide long-lasting, durable buildings. Our team collectively holds experience across multiple project types, including high-end custom homes, mixed-use multifamily, commercial tenant fit-outs, and modular construction.

We are currently seeking a Project Support Coordinator to join our growing team. This individual will work closely with our General Contractor and Construction Project Manager to provide day-to-day operational, administrative, and logistical support for multiple active construction projects.

If you enjoy creating order from busy environments, solving problems, supporting a team, and making sure nothing falls through the cracks, we'd love to hear from you.

About this Position

We are seeking a highly organized Project Support Coordinator to support our construction team by managing the countless details that keep projects moving efficiently. This individual will play an essential role behind the scenes by maintaining project documentation, coordinating schedules, organizing material orders, communicating with subcontractors and vendors, and ensuring the administrative and logistical aspects of each project are completed accurately and proactively. The Project Support Coordinator is not responsible for managing construction projects, but instead serves as a vital resource that helps our project leadership stay focused on field operations, quality, client relationships, and overall project success.

Responsibilities include:

• Coordinate material orders, deliveries, and lead times with vendors and suppliers
• Maintain Buildertrend with project updates, photos, schedules, and documentation
• Organize and maintain digital project files and correspondence
• Prepare meeting agendas, meeting notes, and follow-up action items
• Assist with preparation of change orders and project documentation
• Maintain subcontractor prequalification files, W-9s, certificates of insurance, OSHA documentation, vendor agreements, and other compliance records required for private and public construction projects
• Visit active job sites to document progress, verify deliveries, and support field coordination
• Communicate professionally with clients, subcontractors, vendors, consultants, and municipal officials
• Assist with preparation and organization of bid documents, public procurement paperwork, and other project-related administrative requirements as Emerald continues to expand its public-sector work
• Assist with preparation, tracking, and organization of construction submittals, Requests for Information (RFIs), product data, shop drawings, and other project documentation
• Support compliance with public project requirements
• Support the construction team with day-to-day operational needs and special projects as required

This is an in-office position located in Leominster, MA. In addition to project support responsibilities, this role includes opportunities to contribute meaningfully to the firm’s business growth by helping to position the firm for continued expansion.

Skills and Qualifications for Consideration

• Associate's or Bachelor's degree in Construction Management, Business Administration, Architecture, Engineering, or a related field is preferred, but not required.
• 2+ years of experience in construction, project coordination, operations, office administration, or a related field is preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Teams) is required.
• Experience with Buildertrend or similar construction management software is preferred.
• Familiarity with Bluebeam, Adobe Suite, Asana, or similar project management software is a plus.
• Comfortable communicating professionally with clients, subcontractors, vendors, consultants, and municipal officials.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to prioritize multiple projects, shifting deadlines, and competing priorities while maintaining accuracy.
• Self-motivated with the ability to work independently, anticipate project needs, and proactively follow through on tasks.
• Comfortable reading construction drawings and specifications, or willing to learn.
• Experience preparing or coordinating construction administration documentation such as submittals, RFIs, product data, shop drawings, closeout documentation, and project records is preferred.
• Familiarity with permitting processes, inspections, public procurement requirements, prevailing wage documentation, or other municipal project paperwork is a plus.
• Comfortable visiting active construction sites and interacting with field personnel.
• Valid driver's license and reliable transportation are required.
• Highly organized with strong digital file management, meeting documentation, and record-keeping habits.
• Excellent written and verbal communication skills with a professional and customer-focused demeanor.
• Demonstrates initiative, adaptability, and a willingness to support the team wherever needed in a fast-paced, collaborative small business environment.
• Eager to learn, improve processes, and grow alongside a rapidly expanding design-build firm.

Salary & Benefits

• Competitive salary, commensurate with relevant experience
• Typical range: $65,000 – $80,000 / year
• PTO, sick time, company holiday
• Health, vision, and dental insurance
• 401(k) program with company match
• Team outings and events
• Opportunities for professional development and career growth
• A collaborative and supportive work environment
• Involvement in exciting and diverse projects

What’s Next for Our Team…

Our team has seen tremendous growth and opportunity in recent years. We are seeking forward-thinking, like-minded individuals who want to be a contributing member to an energetic and very ambitious group. We move at a rapid pace - always thinking about team-building opportunities, streamlining workflow, tackling the next learning curve, and creating a space where open-minded conversations amongst our team are highly encouraged. If you resonate with the idea of supporting a hard-working team that feels ready to take risks and wants to be pushing for the next opportunity, we’re the group for you.