Project Support Administrator - PSA5028-UX1

Bill Alexander Ford Lincoln; Huntsville (AL); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Annual contract rate: $55,000–$85,000

Full-time, 40 hours/week

Contract with renewal option

Flexible remote, hybrid, or onsite

Job summary

Bill Alexander Ford Lincoln in Huntsville, AL seeks a proactive Project Support Administrator on a full-time contract basis. You will assist project managers with schedules, documentation, and procurement while coordinating across teams and stakeholders.

The role emphasizes organization, communication, and the ability to juggle multiple priorities in a fast-paced environment, with flexible remote, hybrid, or onsite arrangements.

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or related field preferred.
• 1–3 years of experience in project support, office administration, or a similar role.
• Proficiency with Microsoft Office Suite and project management platforms.
• Excellent written and verbal communication skills.
• Superior organizational skills and attention to detail.

Responsibilities

• Provide day-to-day administrative support to project managers and teams.
• Coordinate project schedules, meetings, and communications with internal and external stakeholders.
• Maintain accurate records by updating project files, logs, budgets, and databases.
• Prepare and distribute project documentation, reports, and presentations.
• Track task progress and deadlines, providing reminders and follow-ups as needed.
• Assist with procurement, invoicing, and expenses related to project deliverables.
• Draft meeting agendas, take minutes, and document action items.
• Respond to inquiries from project participants and escalate issues when needed.
• Ensure compliance with company policies, quality standards, and regulatory requirements.
• Identify administrative or workflow improvements for continuous improvement.

Skills

Organizational skills

Written communication

Verbal communication

multitasking

Education

Associate or Bachelor’s degree in Business Administration or Project Management

Tools

Microsoft Office Suite

Project management software

Job description

We are seeking a proactive and detail-driven Project Support Administrator to join our team on a full-time contract basis. In this role, you will support the successful delivery of projects by providing comprehensive administrative and coordination assistance across various project activities. The ideal candidate will combine strong organizational abilities, effective communication skills, and a knack for balancing multiple priorities within a fast-paced environment.

Key Responsibilities:

• Provide day-to-day administrative support to project managers and project teams.
• Coordinate project schedules, meetings, and communications with both internal and external stakeholders.
• Maintain accurate records by updating project files, logs, budgets, and databases.
• Prepare and distribute project documentation, reports, and presentations.
• Track task progress and deadlines, providing reminders and follow-ups as needed.
• Assist with procurement, invoicing, and expenses related to project deliverables.
• Draft meeting agendas, take meeting minutes, and ensure action items are documented and assigned.
• Respond to inquiries from project participants, escalating complex issues as appropriate.
• Ensure project compliance with company policies, quality standards, and regulatory requirements.
• Contribute to continuous improvement initiatives by identifying administrative or workflow enhancements.

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or a related field preferred.
• 1–3 years of experience in project support, office administration, or a similar role.
• Proficiency with Microsoft Office Suite, project management platforms, and standard office software.
• Excellent written and verbal communication skills.
• Superior organizational skills and attention to detail.
• Ability to manage multiple priorities and work efficiently both independently and as part of a team.
• Professionalism, discretion, and a customer-oriented mindset.

Compensation & Contract Benefits:

• Annual Contract Rate:$55,000–$85,000 per year, commensurate with experience and qualifications.
• Schedule: Full-time, 40 hours per week.
• Contract Duration: Initial contract with opportunity for renewal or extension.
• Work Arrangement: Flexible remote, hybrid, or onsite arrangements as per company policy.
• Professional Development: Access to training, mentorship, and career advancement resources.
• Collaborative Culture: Work alongside a diverse and supportive project team.

Qualified candidates will be contacted for an interview.

Equal Opportunity Employer: We value diversity and are committed to providing an inclusive, respectful workplace for all employees.