Project Support Administrator - PSA5028-FS2

Bill Alexander Ford Lincoln; Spokane (WA); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Flexible work arrangements

Job summary

Bill Alexander Ford Lincoln in Washington state seeks a proactive Project Support Administrator on a full-time contract to help ensure successful project delivery through organized administration and coordination.

You will support project managers, manage schedules and records, prepare reports, assist with procurement and invoicing, and help drive continuous process improvements in a fast-paced dealership environment.

Qualifications

• Bachelor's degree or higher preferred in business administration, project management, or related field.
• 1–3 years of experience in project support, office administration, or similar role.
• Proficiency with Microsoft Office Suite and project management platforms.
• Excellent written and verbal communication skills.
• Superior organizational skills and attention to detail.

Responsibilities

• Provide day-to-day administrative support to project managers and project teams.
• Coordinate project schedules, meetings, and communications with internal and external stakeholders.
• Maintain accurate project records, logs, budgets, and databases.
• Prepare and distribute project documentation, reports, and presentations.
• Track task progress and deadlines, providing reminders and follow-ups as needed.
• Assist with procurement, invoicing, and expenses related to project deliverables.
• Draft meeting agendas, take minutes, and ensure action items are documented.

Skills

MS Office

PM software

Communication

Organization

Multitasking

Education

Associate's or bachelor's degree in Business Administration, Project Management, or related field

Job description

We are seeking a proactive and detail-driven Project Support Administrator to join our team on a full-time contract basis. In this role, you will support the successful delivery of projects by providing comprehensive administrative and coordination assistance across various project activities. The ideal candidate will combine strong organizational abilities, effective communication skills, and a knack for balancing multiple priorities within a fast-paced environment.

Key Responsibilities:

• Provide day-to-day administrative support to project managers and project teams.
• Coordinate project schedules, meetings, and communications with both internal and external stakeholders.
• Maintain accurate records by updating project files, logs, budgets, and databases.
• Prepare and distribute project documentation, reports, and presentations.
• Track task progress and deadlines, providing reminders and follow-ups as needed.
• Assist with procurement, invoicing, and expenses related to project deliverables.
• Draft meeting agendas, take meeting minutes, and ensure action items are documented and assigned.
• Respond to inquiries from project participants, escalating complex issues as appropriate.
• Ensure project compliance with company policies, quality standards, and regulatory requirements.
• Contribute to continuous improvement initiatives by identifying administrative or workflow enhancements.

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or a related field preferred.
• 1–3 years of experience in project support, office administration, or a similar role.
• Proficiency with Microsoft Office Suite, project management platforms, and standard office software.
• Excellent written and verbal communication skills.
• Superior organizational skills and attention to detail.
• Ability to manage multiple priorities and work efficiently both independently and as part of a team.
• Professionalism, discretion, and a customer-oriented mindset.

Compensation & Contract Benefits:

• Annual Contract Rate:$55,000–$85,000 per year, commensurate with experience and qualifications.
• Schedule: Full-time, 40 hours per week.
• Contract Duration: Initial contract with opportunity for renewal or extension.
• Work Arrangement: Flexible remote, hybrid, or onsite arrangements as per company policy.
• Professional Development: Access to training, mentorship, and career advancement resources.
• Collaborative Culture: Work alongside a diverse and supportive project team.

Qualified candidates will be contacted for an interview.

Equal Opportunity Employer: We value diversity and are committed to providing an inclusive, respectful workplace for all employees.