Project Support Administrator

Socket.dev; Phoenix (AZ); On-site; USD 42,000 - 55,000; Full time

Job summary

United Integrated Services (USA) Corp. is seeking a Project Support Administrator to join our team in Phoenix, AZ. The role focuses on implementing and maintaining construction coordination, logistics, and shared services procedures while supporting the project management team with specifications, safety, and inspection processes.

This is an onsite position located in North Phoenix. The ideal candidate will manage documents, schedules, and communications, assist with invoices and payments, and

Qualifications

• HS Diploma or GED required; BA/BS in business admin, construction management, or related field preferred.
• 2+ years administrative support experience preferred.
• Construction industry experience preferred.

Responsibilities

• Maintain accurate records of permits, work authorizations, laydown spaces, crane requests, and other docs.
• Schedule and plan meetings; create a master schedule for team members.
• Take or distribute meeting minutes; prepare Excel, Word, and PowerPoint presentations; create flow charts.
• Maintain daily job site log; assist leaders with invoice and payment control tasks.
• Coordinate with safety teams to ensure safety protocol compliance; support audits.
• Identify process improvement opportunities in construction management workflows.

Skills

Construction methods

Shared services

Quality control

Project management software

Inspection procedures

Regulatory standards

Microsoft Office

Excel

Document control

Smartsheet

ACC/Viewpoint/Autodesk Construction</n

Organizational skills

Time management

Education

High School Diploma/GED

Bachelor’s in Business Admin, Construction Management, or related field

Tools

Microsoft Office Suite

Job description

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

Summary

United Integrated Services (USA) is seeking a Project Support Administrator to join our team! The Project Support Administrator will be responsible for implementing and maintaining Construction Coordination/ Logistic/ Shared Services/ Construction Progress procedures for ongoing construction projects, providing support to various stakeholders with project specifications, safety regulations, inspection processes, etc. In this role, you will provide administrative support to the system/ Project management team where the need seems necessary.

This is an onsite position located in North Phoenix

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Maintain accurate records of construction permits, work authorization, laydown space requests, crane request/ usage tracking, scaffolding requests and other documents, ensuring all documentation is properly filed and accessible to relevant stakeholders.
• Schedule and plan meetings and appointments, create a master schedule for all team members.
• Take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations. Create flow charts or other types of presentations to assist team members.
• Maintain daily log of job site occurrences.
• Assist the leaders with the invoice, payment control and all administrative related tasks.
• Work with safety teams to ensure compliance with safety protocol and guidelines.
• Support internal and external quality audits and prepare necessary documentation.
• Identify areas for improvement in construction management processes and recommend solutions to enhance the overall quality of construction deliverables.
• Ability to create, maintain, manage and administer Smartsheet.
• Other responsibilities as assigned.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience

• High School Diploma/GED. Bachelor’s degree in business Admin, Construction Management, or a related field.
• 2+ years of administrative support experience is a plus.
• Constructions Industry experience.

Skills and Competencies

• Knowledge of construction methods, shared services process, quality control standards and industry practices.
• Familiarity with project management systems, inspection procedures, and regulatory standards.
• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
• Strong Excel skills are a must.
• Experience with Document control.
• Experience or familiarity in Smartsheet is a plus.
• Ability to learn and master Smartsheet/ACC/Viewpoint etc.
• Experience with ACC Autodesk Construction Cloud is a plus
• Excellent organizational and time management skills. Highly detail-oriented.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.

Language Proficiency

• Excellent verbal and written communication skills in English.
• Ability to communicate in Mandarin, preferred.

Nice to have

• Experience with commercial construction projects, particularly large-scale developments.
• Verbal communication skills in Mandarin.

Additional Requirements

• Must have and maintain a valid driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands & Work Environment

The physical demands described here are representative of those that a candidate must meet to successfully perform the essential functions of this job.

• Frequently stand and walk for extended periods throughout the workday.
• Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
• Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
• Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
• Perform repetitive motions involving the hands, wrists, and arms.
• Climb ladders, stairs, or elevated surfaces as required by the job.
• Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
• Maintain balance and coordination while moving materials or operating equipment.
• Ability to work in physically demanding environments requiring frequent movement and manual labor.

Work Environment

• Exposure to dust, noise, vibration, and moving mechanical equipment.
• Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
• Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
• Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.
• Interaction with powered industrial equipment, tools, and vehicles.

Disclaimer

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.