Project Support Administrator

Unitedintegratedservices; Phoenix (AZ); On-site; USD 40,000 - 60,000; Full time

Job summary

Unitedintegratedservices is seeking a Project Support Administrator in Phoenix, Arizona. The successful candidate will assist project leaders with maintaining records, scheduling, and organizing office procedures to enhance efficiency.

This role requires excellent verbal and written communication skills, and the ability to function in a dynamic construction environment. A high school diploma is required along with experience in a similar field. The position offers insights into project management and requires a proactive approach to task management.

Qualifications

• Excellent verbal, written, and interpersonal communication skills in English, required.
• Ability to work in a construction site environment.
• Ability to maintain successful relationships with employees, clients, and subcontractors.
• Must have good problem-solving skills and be willing to learn.

Responsibilities

• Assist project leaders in maintaining records of job changes and scheduling.
• Organize office and assist associates to optimize procedures.
• Schedule and plan meetings and appointments.
• Maintain daily log of job site occurrences.

Skills

Verbal communication skills

Written communication skills

Interpersonal communication skills

Organizational skills

Time management skills

Problem-solving skills

Attention to detail

Negotiation skills

Conflict resolution skills

Education

High School diploma or GED

Bachelor’s degree in construction management or business Admin

Tools

Microsoft Office Suite

Excel

Teams

Zoom

KPA

Procore

SharePoint

Smartsheet

Job description

Summary

The Project Support Administrator position involves assisting F21 project managerial and project team’s daily tasks and procedures. You will coordinate with corporate office staff and construction site teams to maintain accurate written records regarding schedules, invoices, daily construction logs, etc. You will also assist in scheduling meetings and creating meeting materials in preparation.

Essential Duties and Responsibilities

• Assist F21 Project leaders in maintaining records of job changes, including change orders and purchase orders.
• Assist F21 Project leaders with work scheduling.
• Organize office and assist associates in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Create and update records ensuring accuracy and validity of information.
• Schedule and plan meetings and appointments, create a master schedule for all team members.
• Resolve office-related issues, such as supplies, updating employee lists and contact list, seating arrangements, etc.
• Coordinate with other departments to ensure compliance with established policies.
• Arrange meetings, take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations.
• Create flow charts or other types of presentations to assist team members.
• Maintain trusting relationships with subcontractors, vendors, and other external stakeholders.
• Manage filing system, record information as needed, update required forms and paperwork.
• Maintain daily log of job site occurrences.
• Assist the leaders with the invoice, payment control and all administrative related tasks.
• Assist project team with safety compliance within the job site.
• Ensure the level of quality is being complied with.
• Able to work in a team environment.
• Assist in the maintenance of a clean job site, take direction well, detail oriented.
• Perform all other responsibilities as assigned.

Qualifications

• Excellent verbal, written, and interpersonal communication skills in English, required.
• Ability to work in a construction site environment (trailer office).
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must have good problem‑solving skills and be willing to learn.
• Excellent organizational and time management skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs.
• Produce high‑quality results working independently or within a team.
• High level of attention to detail, and highly organized.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Start‑up experience preferred.
• Mandarin verbal communication skills are strongly preferred.

Education/Experience

• High School diploma or GED, required. Bachelor’s degree in construction management or business Admin, or a related field preferred.
• 2+ years of internship or work experience combined, in construction environment preferred.

Computer Skills

• To perform this job successfully, an individual will be proficient in all Microsoft Office Suite products (Word, PowerPoint, Outlook, Teams), highly skilled in Excel; and have knowledge of Teams and Zoom.
• KPA, Procore, SharePoint, Smartsheet experience is a plus.

Additional Requirements

• Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands

• Frequently stand and walk for extended periods throughout the workday.
• Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
• Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
• Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
• Perform repetitive motions involving the hands, wrists, and arms.
• Climb ladders, stairs, or elevated surfaces as required by the job.
• Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
• Maintain balance and coordination while moving materials or operating equipment.
• Ability to work in physically demanding environments requiring frequent movement and manual labor.

Work Environment

• Exposure to dust, noise, vibration, and moving mechanical equipment.
• Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
• Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
• Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel‑toe boots, and high‑visibility vests.
• Interaction with powered industrial equipment, tools, and vehicles.

Disclaimer

The above job description is not intended to be an all‑inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.