Project & Staff Support / Unit Assistant Coordinator

Talent Groups; Cranston (RI); On-site; USD 42,000 - 56,000; Full time

Job summary

Talent Groups is seeking an organized administrative professional to provide day-to-day support to leadership and staff in Cranston, RI. The role involves coordinating projects, managing calendars, preparing materials, and documenting minutes.

You will assist with grant and contract administration, maintain records, track deadlines, and support travel, meetings, and program events while upholding strict confidentiality of sensitive information.

Qualifications

• Education equivalent to graduation from a community college or four-year college, or an equivalent combination of education and experience.
• Experience in administrative assistance, clerical support, program coordination, project support, or a related field.
• Strong organizational, time-management, communication, and interpersonal skills.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Ability to follow written and verbal instructions, manage multiple priorities, and meet deadlines.
• Strong attention to detail and the ability to maintain accurate records and reports.
• Ability to exercise independent judgment while following established procedures.
• Commitment to confidentiality and professionalism when handling sensitive information.

Responsibilities

• Provide day-to-day administrative and program support to leadership and designated staff.
• Coordinate project activities, track deadlines, and assist with project planning and progress reviews.
• Schedule meetings, coordinate calendars, prepare meeting materials, document minutes, and track action items.
• Support federal grant and contract administration, including maintaining records, preparing reports, and monitoring documentation.
• Process and maintain requisitions, vouchers, invoices, travel claims, timesheets, and other administrative or fiscal records.
• Coordinate travel arrangements, conferences, webinars, training sessions, and program events.
• Communicate with internal teams, external stakeholders, funded agencies, and community partners.
• Assist with outreach activities, community presentations, agency site visits, and cross-functional meetings.
• Prepare correspondence, proofread documents, compile data, and maintain accurate filing and recordkeeping systems.
• Maintain strict confidentiality when handling sensitive client, patient, personnel, and program information.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Education

Community college or four-year college degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

• Provide day-to-day administrative and program support to leadership and designated staff.
• Coordinate project activities, track deadlines, and assist with project planning and progress reviews.
• Schedule meetings, coordinate calendars, prepare meeting materials, document minutes, and track action items.
• Support federal grant and contract administration, including maintaining records, preparing reports, and monitoring documentation.
• Process and maintain requisitions, vouchers, invoices, travel claims, timesheets, and other administrative or fiscal records.
• Coordinate travel arrangements, conferences, webinars, training sessions, and program events.
• Communicate with internal teams, external stakeholders, funded agencies, and community partners.
• Assist with outreach activities, community presentations, agency site visits, and cross-functional meetings.
• Prepare correspondence, proofread documents, compile data, and maintain accurate filing and recordkeeping systems.
• Maintain strict confidentiality when handling sensitive client, patient, personnel, and program information.

Required Qualifications

• Education equivalent to graduation from a community college or four-year college, or an equivalent combination of education and experience.
• Experience in administrative assistance, clerical support, program coordination, project support, or a related field.
• Strong organizational, time-management, communication, and interpersonal skills.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Ability to follow written and verbal instructions, manage multiple priorities, and meet deadlines.
• Strong attention to detail and the ability to maintain accurate records and reports.
• Ability to exercise independent judgment while following established procedures.
• Commitment to confidentiality and professionalism when handling sensitive information.

Preferred Qualifications

• Experience supporting directors, managers, or program leadership.
• Familiarity with grant-funded programs, contract administration, financial documentation, or public health programs.
• Experience coordinating meetings, travel, stakeholder communications, and project deliverables.