Project Specialist I

EOS IT Solutions; San Francisco (CA); Remote; USD 80,000 - 86,000; Full time

Job summary

An established industry player is seeking a Partner Operations Project Specialist to enhance procurement efficiency and vendor relationships. This role is pivotal in managing procurement processes, ensuring compliance, and facilitating training across teams. The successful candidate will streamline operations, oversee contract management, and conduct audits, all while fostering collaboration among various departments. Join a dynamic team committed to innovation and excellence in procurement practices, where your contributions will directly impact organizational success and partner satisfaction.

Qualifications

• 4+ years of experience in procurement operations.
• Strong understanding of procure-to-pay processes and vendor management.

Responsibilities

• Manage procurement documentation and vendor onboarding.
• Collaborate with teams to ensure compliance with procurement strategies.

Skills

Procurement Operations

Vendor Management

Communication Skills

Organizational Skills

Process Improvement

Education

Bachelor’s degree in Procurement, Supply Chain, Finance, or Business

Tools

Buy@ platform

GSD daily task tracker

Butterfly tool

Job description

OUR COMPANY:

EOS IT Solutions is a global technology and logistics company, providing Collaboration and Business IT Support services to some of the world’s largest industry leaders, delivering forward-thinking solutions based on multi-domain architecture. Customer satisfaction and commitment to superior quality of services are our top business priorities, along with investing in and supporting our partners and employees.

We are a true international IT provider and are proud to deliver our services through global simplicity with trusted transparency.

WHAT YOU WILL DO:

The Partner Operations Project Specialist plays a critical role in ensuring the efficient management of procurement processes and vendor relationships within the organization. This role will act as the liaison between Sourcing, Contracts, Legal, and internal stakeholders to ensure compliance with procurement strategies, policies, and procedures. The Partner Operations Project Specialist will be responsible for managing procurement documentation, vendor onboarding, training, and compliance, while supporting various teams to ensure procurement activities are completed in a timely and efficient manner.

KEY RESPONSIBILITIES:

Cross-functional Liaison:

• Serve as a key point of contact between Sourcing, Contracts, Legal, and internal stakeholders to ensure all procurement processes are aligned with company strategies and policies.
• Collaborate with cross-functional teams to review and process contracts, purchase orders, and other procurement-related documents.

Standard Operating Procedures (SOPs):

• Manage the creation, maintenance, and internal distribution of procurement Standard Operating Procedures (SOPs).
• Ensure that all internal business partners are informed and trained on the latest SOPs to facilitate consistent procurement practices across the organization.

Training & Compliance Support:

• Provide training to business partners on key procurement topics, including Non-Disclosure Agreements (NDAs), contracts, purchase orders (POs), and vendor onboarding procedures.
• Ensure all relevant documentation (e.g., NDAs, contracts, POs) is completed and in place before work commences with vendors.

Vendor & Supplier Onboarding:

• Perform supplier onboarding via Buy@ platform and offer comprehensive support to vendors throughout the onboarding process.
• Monitor and manage the end-to-end process of vendor contracts, ensuring all documents are accurately tracked and entered into the internal project management system.

Contract & NDA Management:

• Oversee NDA requests, working with internal teams to process requests efficiently.
• Collaborate with cross-functional (XFN) teams to review drafted contracts, ensuring proper documentation, approvals, and follow-through processes are in place.
• Monitor contract renewals, especially for Third Party Agreements (TPAs), ensuring timely collection and submission of all necessary documentation within the 60-day renewal window.

Purchase Category & Purchase Order (PO) Management:

• Perform purchase category setup and review purchase orders in collaboration with internal teams.
• Work with internal teams to ensure compliance with purchase orders, contracts, and donation letters, tracking relevant approvals and documentation.

Compliance & Auditing:

• Conduct bi-annual audits on badge access and PO closure, ensuring compliance with access and procurement policies.
• Generate, format, and distribute audit reports, and follow up with business teams when necessary to ensure appropriate action is taken.

Data Tracking & Automation:

• Track tasks in the GSD daily task tracker to ensure timely execution of procurement-related responsibilities.
• Utilize the Butterfly tool to automate data processes and improve procurement efficiency.

Dashboard & Reporting:

• Create, maintain, and update internal dashboards to provide visibility into procurement operations and status updates.
• Monitor progress and escalate issues only when necessary, ensuring smooth workflow and minimal disruptions.

ESSENTIAL CRITERIA:

• Bachelor’s degree in Procurement, Supply Chain, Finance, Business, or a related discipline.

• 4+ years of experience in procurement operations.

• Solid understanding of procurement foundations, including procure-to-pay processes, vendor management, and related systems.

• Strong verbal and written communication skills.

• Proven ability to develop and streamline procurement processes to enhance efficiency.

• Familiarity with managing procurement performance metrics and generating actionable insights.

• Excellent organizational skills with attention to detail and the ability to manage multiple priorities and meet deadlines.

• Impeccable integrity and the ability to handle sensitive documentation.

Note: This job description is not an exhaustive list of all duties and responsibilities, but is intended to provide a general overview of the job requirements.

EOS is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. We invite you to consider opportunities at EOS regardless of your gender; gender identity; gender reassignment; age; religious or similar philosophical belief; race; national origin; political opinion; sexual orientation; disability; marital or civil partnership status or other non-merit factor.

The EOS pay range for this job is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, experience, education, knowledge, skills, and abilities, as well as internal equity, market data, or other laws.

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Pay Range $80,000 — $86,000 USD