Project Specialist/ Event coordinator

TALENT Software Services; Minnesota; Hybrid; USD 65,000 - 90,000; Full time

Job summary

TALENT Software Services in Minnesota seeks a coordinator to support customer-facing Medical Education for coronary therapies. You will plan and deliver training programs, manage logistics for in-person, virtual, and hybrid events, and coordinate with customers, faculty, and vendors.

You will ensure documentation, compliance, and quality systems, track registrations and expenses, and collaborate with Medical Education Strategist and Medical/Scientific Affairs to execute compliant programs.

Qualifications

• Bachelor's degree required.
• 4+ years of event management and/or conducting training programs.
• Strong project management and organization skills including expense management and reporting.

Responsibilities

• Coordinates the planning and delivery of Medical Education customer training programs (in-person, virtual, observation, live broadcast, local dinner).
• Manages registrations, invitations, travel, and hotel accommodations; ensures logistics for participants and faculty.
• Maintains compliance documentation (contracts, service requests, event requests, HCP spend reporting) and related payments.

Skills

Project management

Strong communication

Autonomous multitasking

Education

Bachelor's degree

Tools

MS Office Suite

Salesforce.com

Concur

CVENT

Job description

Description

About the role: This individual will assist in the coordination and operational support of educational programs and tools to support customer-facing Medical Education for Medical device Coronary Therapies customers.

Description

About the role: This individual will assist in the coordination and operational support of educational programs and tools to support customer-facing Medical Education for Medical device Coronary Therapies customers.

Responsibilities will include

Coordinates the planning and delivery of Medical Education customer training or research programs, including in-person, virtual, observation, live broadcast, and local dinner programs. Includes communication with customers to coordinate logistics for their participation in the event (e.g., hotel, transportation, schedule). Includes management of all aspects of registration, including invitations, travel, and hotel accommodations, to ensure that logistics are effectively managed for all participants and faculty.
Complete, track, and archive documentation for compliance (including all contract requests, service requests, event requests, HCP spend reporting), HCP payments, vendor payments, and internal requirements.
Possesses technical aptitude and basic knowledge of Medical device interventional cardiology products and systems.
Acquires, maintains, and transports equipment used for hands‑on customer training and education; is present and functional at Med Ed programs as well as national symposia.
Ensure that details associated with hands‑on equipment, participants, lodging, faculty, and agendas are attended to and that problems are corrected.
Works closely with the Medical Education Strategist and Medical/Scientific Affairs to develop and execute programs and ensure compliance in all our training processes.

Quality Systems Duties and Responsibilities

Build Quality into all aspects of their work by maintaining compliance with all quality requirements.

Required qualifications

Bachelor's degree required.
4+ years of experience in event management and/or conducting training programs
Strong project management and organization skills, including expense management and reporting
Must be able to work autonomously on multiple projects at one time
Strong communicator and collaborator
Comfortable developing and maintaining relationships with physician customers and field reps
Contribute to the development of new processes and adjust practices as needed to meet business or team needs.
Experience with training in the medical device industry or other highly regulated environments
Technical aptitude and ability to think strategically with appetite for innovation and continuous learning

Preferred qualifications

Knowledge of MS Office Suite, Salesforce.com, Concur, CVENT, or similar event management software
Knowledge of Interventional Cardiology products
Educational coordination, high initiative, experience ina medical/pharma setting