Project Specialist/Coordinator

Akima Infrastructure Services, LLC; Pennsylvania; Remote; USD 70,000 - 80,000; Full time

Job summary

Arctic Peak, part of Akima, is seeking a Project Specialist/Coordinator to support the Department of Energy (DOE) projects. This role involves ensuring project execution, compliance, and collaboration among various stakeholders. Candidates should possess strong organizational and communication skills, along with relevant educational background in business administration or management.

Benefits

Comprehensive benefits including medical, dental, and vision insurance

401(k) with company match

Paid Time Off (PTO)

Qualifications

• Knowledge and experience in supporting DOE.
• Proven oral and written communication skills.
• Ability in using construction management tools.

Responsibilities

• Documentation of job activities in compliance with DOE.
• Help monitor and coordinate projects from start to finish.
• Schedule comprehensive pre-job planning meetings.

Skills

Documentation skills

Organizational skills

Communication skills

Interpersonal skills

Education

BS in Business Administration, Management, or related field

CAPM, PMP or equivalent certification preferred

Tools

MS Office Suite

Job description

Arctic Peak is need of a Project Specialist/Coordinator that has direct knowledge in supporting the Department of Energy (DOE) Design/Build Construction Programs. This position provides direct support to the program in monitoring and ensuring the implementation, execution, and completion of quality business, technical, and financial management tasks (including planning/scheduling) associated project. Working with the Project manager and other key stakeholders to ensure that all program objectives are met or exceeded. Evaluates progression of program milestones and modifies methodology as applicable to ensure overall program goals, objectives and budget are being attained. Interfaces with and provides program compliance and progress updates and closeout services as appropriate with client/contract management. Have experience representing the client in public as well as improving public relations. Overseeing and monitoring construction projects and as needed, work solutions to other task related issues that may arise.

Responsibilities

• Documentation of job activities and conditions as they apply to design, permits, and regulations in compliance with the scope of the contract.
• Ability to develop documentation that comply with DOE standards, protocols and procedures.
• Attention to detail as well as great organizational and communication skills.
• Responsible for helping to monitor and coordinating projects from start to finish by supporting and working cooperatively with the Sr Construction Manager to eliminate blockers in all activities and approvals.
• Collaborate with Sr. Construction Manager as well as engineers, architects, suppliers, and contractors etc. to understand the specifications of the project.
• Review project management procedures with all parties involved, i.e., submittals, invoices, RFIs, change orders, close-out documents, etc.
• Schedule and facilitate comprehensive pre-job planning meetings to review estimates, plans and specs with the Sr Construction Manager, estimators, and superintendents.
• Coordinate the submittals of all documents.
• Follow up in a consistent and timely manner to ensure approval within the project schedule.
• Coordinates and sets up meetings to include preparing and disseminating agendas; sending invitations; tracking invitation responses and recording attendance.
• Prepares and uploads all meeting agendas, meeting summaries and any actionable items to DOE and Arctic Peak systems of record.
• Help review all scope/spec revisions for changes in cost and schedule. Proactively manage the change-order process and work closely with the Sr. Construction Manager to ensure documentation is organized and complete.
• Monitor weekly reports as required by contract DOE & Arctic Peak subcontractor productivity reports.
• Update the schedule often with the superintendent to accurately reflect changes in scope/time and actual progress.
• Schedule a post-job review on every project to identify and document "lessons learned" as well as "project victories."

Qualifications

• Proven knowledge and experience in support DOE
• BS in Business Administration, Management, or related field, or 3 years relevant field experience.
• CAPM, PMP or equivalent certification preferred
• Possess good oral and written communication skills.Experience assisting ingeneral office operationsand strong knowledge ofMS Office Suite; Word, Excel, PowerPoint, etc.
• Excellent organizational and time-management skills
• Ability to adapt in using construction management tools
• Effective use of interpersonal skills and ability to work independently.

Job ID

2025-17579
Work Type

Remote
Pay Range

70,000-80,000
Benefits

Regular - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Paid Time Off (PTO) is offered to regular full-time and part-time employees.
Company Description

Work Where it Matters

Arctic Peak, an Akima company, is not just another federal construction contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At Arctic Peak, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, Arctic Peak provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, Arctic Peak delivers unparalleled general contracting services with a specialization in design/build projects of all sizes.

As an Arctic Peak employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.