Project Specialist

Ultipro; Indianapolis (IN); On-site; USD 60,000 - 85,000; Full time

Job summary

ENTRUST Solutions Group in Indianapolis seeks a detail-oriented Project Coordinator to support electric utility infrastructure projects. You will manage schedules, document control, and client communications to ensure reliable delivery.

You will coordinate planning, design, permitting, and construction through closeout, guiding projects with stakeholders and internal teams to stay on track.

Qualifications

• Associate's or Bachelor's degree in a related field or equivalent experiencE.
• 2+ years coordinating projects, utility operations, or construction administration.
• Strong organizational, planning, and multitasking abilities.
• Excellent written and verbal communication; team collaboration.
• Proficiency with Microsoft Office Suite and related tools.
• Attention to detail with accurate project documentation.

Responsibilities

• Coordinate electric distribution design projects through planning, design, permitting, construction and closeout.
• Serve as primary contact for customers, providing updates and handling inquiries.
• Monitor schedules, milestones, and deliverables to keep projects on track.
• Coordinate activities between project managers, designers, engineers, agencies and contractors.
• Review project documents for accuracy, completeness, and client compliance.
• Support permitting, easement and municipal approvals as required.
• Maintain project records in company and client systems.
• Track invoices, billing activities, and project financial information.
• Prepare reports, dashboards, and status updates for leadership and clients.
• Facilitate cross-functional communication to resolve issues.
• Participate in customer meetings and project reviews.
• Support QA/QC efforts for deliverables and identify process improvements.
• Ensure activities comply with client standards and regulatory requirements.

Skills

Organization

Planning

Multitasking

Communication

MS Office

Customer relations

Education

Bachelor's or Associate degree in Business/Engineering/Construction Management

Tools

MS Excel

MS Word

Outlook

Teams

Job description

The ideal candidate is highly organized, customer-focused, and comfortable managing multiple priorities while maintaining accurate schedules, documentation, and communications. This position offers the opportunity to support critical electric utility infrastructure projects that improve reliability, system performance, and customer service.

What You'll Do

• Coordinate electric distribution design projects through planning, design, permitting, construction, and project closeout.
• Serve as a primary point of contact for customers and stakeholders, providing project updates and responding to inquiries.
• Monitor project schedules, milestones, and deliverables to ensure projects remain on track.
• Coordinate activities between project managers, designers, engineers, permitting agencies, contractors, and utility stakeholders.
• Review project documentation to ensure accuracy, completeness, and compliance with client requirements.
• Support permitting, easement, and municipal approval processes as required.
• Maintain project records and documentation within company and client systems.
• Track customer contributions, invoices, billing activities, and project financial information.
• Assist with preparation of project reports, dashboards, and status updates for leadership and clients.
• Facilitate communication between cross-functional teams to identify and resolve project issues.
• Participate in customer meetings, project review meetings, and operational discussions.
• Support quality assurance and quality control efforts for project deliverables.
• Identify opportunities for process improvements that enhance project execution and customer satisfaction.
• Ensure project activities comply with client standards, company procedures, and applicable regulatory requirements.

Required Qualifications

• Associate's or Bachelor's degree in Business, Engineering Technology, Construction Management, Project Management, or a related field; or an equivalent combination of education and experience.
• 2+ years of experience in project coordination, utility operations, engineering support, construction administration, or a related environment.
• Strong organizational, planning, and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work effectively with customers, technical teams, and external stakeholders.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Strong attention to detail and commitment to maintaining accurate project documentation.

Preferred Qualifications

• Experience supporting electric utility distribution projects.
• Familiarity with electric distribution design and construction processes.
• Experience with GIS, work management systems, project tracking software, or utility databases.
• Knowledge of permitting, municipal coordination, easement acquisition, or right-of-way processes.
• Experience working directly with utility customers, contractors, and field personnel.
• Understanding of overhead and underground electric distribution systems.
• Project Coordination & Administration
• Schedule & Milestone Management
• Documentation & Record Management
• Utility Design & Construction Support
• Financial & Billing Coordination
• Problem Solving & Decision Making
• Cross-Functional Collaboration
• Attention to Detail

Why Join Us?

At ENTRUST Solutions Group, a Leidos company, we are driven by a commitment to innovation, technical excellence, and delivering the critical infrastructure that powers and connects communities. Together with Leidos, we are building a scaled, end-to-end energy and infrastructure organization focused on modernizing the grid, improving reliability, and helping utilities and network providers meet rising demand.

As an ENR top ranked firm, our team of more than 5,000 professionals brings deep technical expertise and advanced technology across electric, gas, and telecommunications infrastructure. We solve complex challenges for clients across North America and expanding markets, helping them strengthen reliability, expand capacity, and adapt to evolving infrastructure needs.

We foster a culture where innovation, collaboration, and continuous improvement are expected, and where people are empowered to challenge convention, think boldly, and make an impact. Whether you are looking to grow your expertise, lead transformative projects, or help shape the future of infrastructure, you will find opportunities to thrive here.

If you are ready to outthink the status quo, tackle meaningful challenges, and build what is next, we would love to hear from you.

ENTRUST Solutions Group is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. ENTRUST does not accept unsolicited headhunter or agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with ENTRUST Solutions Group.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.