Project Specialist

MainePERS; Augusta (ME); On-site; USD 31,000 - 34,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Vacation leave

Health insurance

Dental insurance

Vision insurance

Pension plan

Flexible Spending Accounts

Parental leave

Job summary

Maine Public Employees Retirement System (MainePERS) is seeking a Project Specialist to join our Employer Reporting team in Augusta, ME. This full-time role focuses on coordinating projects, improving processes, and developing training resources to enhance retirement reporting accuracy and efficiency.

The position emphasizes collaboration, structured project management, and turning ideas into practical solutions, with a starting salary range of $31.00 to $33.91 per year.

Qualifications

• Bachelor’s degree with five years of progressive experience, a post-secondary degree and seven years related work experience, OR any equivalent combination of relevant education and experience.
• Strong technology skills, including proficiency in Microsoft Excel at the Intermediate level.
• Prior experience managing projects and meeting deadlines.

Responsibilities

• Coordinate projects from planning through completion, tracking milestones, deadlines, and deliverables.
• Facilitating communication among project stakeholders, scheduling meetings, providing updates, and keeping projects moving forward.
• Developing and maintaining procedures, user guides, training materials, manuals, and video scripts that help staff and employers work more effectively.
• Gathering feedback from employers and staff, researching solutions, and helping prioritize improvement initiatives.
• Preparing project reports, presentations, meeting minutes, and supporting documentation.
• Reviewing ERAA account adjustments for accuracy and ensuring appropriate documentation.

Skills

Relationship-building

Communication

Organization

Project coordination

Attention to detail

Analytical skills

Education

Bachelor’s degree in a relevant field

Tools

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Project Specialist

Full time ProfessionTechnical Augusta, ME, US

Salary Range: $31.00 To $33.91 Annually

Maine Public Employees Retirement System (MainePERS) seeks a Project Specialist to join our Employer Reporting team. This position partners with colleagues across the organization and with employers throughout Maine to improve processes, develop training resources, and coordinate projects that enhance the accuracy and efficiency of retirement reporting.

If you are skilled at collaboration, keeping projects organized, and turning ideas into practical solutions, we'd love to hear from you.

What You'll Do

• Coordinate projects from planning through completion, tracking milestones, deadlines, and deliverables.
• Facilitating communication among project stakeholders, scheduling meetings, providing updates, and keeping projects moving forward.
• Developing and maintaining procedures, user guides, training materials, manuals, and video scripts that help staff and employers work more effectively.
• Gathering feedback from employers and staff, researching solutions, and helping prioritize improvement initiatives.
• Preparing project reports, presentations, meeting minutes, and supporting documentation.
• Reviewing ERAA account adjustments for accuracy and ensuring appropriate documentation is provided.

What Helps You Succeed

• Excellent relationship-building and communication skills with the ability to work effectively across teams.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities and meet deadlines.
• A collaborative, problem-solving mindset.
• Strong analytical skills and attention to detail.
• Intermediate proficiency in Microsoft Excel and comfort learning new technology.

Why You'll Love Working at MainePERS

At MainePERS, you'll join a collaborative team whose work makes a meaningful difference for Maine's public employees and retirees. We value teamwork, continuous learning, and professional growth while fostering a supportive work environment where employees are encouraged to develop their skills and contribute to improving our services.

QUALIFICATIONS:

Minimum Qualifications:

• Bachelor’s degree in a relevant field with five years of progressive experience, a post-secondary degree and seven years related work experience, OR any equivalent combination of relevant education and experience.
• Strong technology skills, including proficiency in Microsoft Excel at the Intermediate level.
• Prior experience managing projects and meeting deadlines.

Preferred Qualifications:

• Prior experience with processing payroll, general understanding of payroll applications.

The anticipated starting salary is typically near the minimum of the pay range. Initial placement within the range will be determined based on the successful candidate's relevant education, experience, skills, and other job-related qualifications.

Benefits:We offer an outstanding benefit package including:

• Work-Life Balance – MainePERS provides 13 paid holidays, 12 days of sick leave, 2 days of personal leave, and 12 days of vacation leave annually. Vacation leave accrual increases with years of service.
• Health Insurance Coverage– MainePERS pays for 65%-95% of health insurance based on the employee’s annual salary and person covered (dependent or employee)
• Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%.
• Dental Insurance – MainePERS pays 100% of dental insurance premiums for employees and their dependents
• Vision Insurance – Employee paid
• Defined Benefit Pension Plan– MainePERS contributes 10.2% of pay to pension on behalf of the employee.
• Gym Membership Reimbursement– Employees may receive a wellness reimbursement of up to $300 per calendar year for individual physical fitness activities, gym membership, stress management programs, etc.
• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness– MainePERS is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Parental leave - Paid parental leave for childbearing and adoption is available to an employee for up to 42 calendar days to support new parents in bonding and caring for a new child. Additionally, unpaid leave may also be available, under the Family and Medical Leave Act .
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a 457(b) and 401(a) accounts through payroll deductions.