Project Specialist

Jobtailor; Arizona; On-site; USD 42,000 - 62,000; Full time

Job summary

Jobtailor is seeking a detail-oriented logistics/documentation coordinator in Arizona to oversee project submittals through closure. You will set up and file job records, track orders, and ensure timely shipment by coordinating with customers and vendors.

Responsibilities include maintaining comprehensive documentation, releasing orders for shipment after written customer release, and expediting materials to meet deadlines while delivering excellent customer service.

Qualifications

• High school diploma or equivalent required.
• 1–3 years related experience and pre-employment assessments.
• Background checks including driving record, criminal and references.

Responsibilities

• Oversee and manage projects from initiating the submittal process through job closure.
• Set up each job file according to established standards and file all documentation.
• Maintain active job files with POs, sales orders, vendor orders, specs and schedules.
• Release projects for shipment with vendors after customer release is received.
• Expedite materials to ensure on-time shipment and delivery.
• Build strong relationships with customers and vendors and provide excellent service.

Skills

Project Management

Customer Service

Documentation Management

Vendor Relations

Expediting Functions

Education

High School Diploma

Tools

Job File Setup

Documentation Filing

Purchase Order Management

Change Order Processing

Invoice Management

Job description

• • Oversee and manage projects from initiating the submittal process through job closure
• • Set up each job file according to established standards
• • File all job documentation according to procedures
• • Keep active job files current with project information, including purchase orders, sales orders, vendor purchase orders, cut sheets, correspondence, change orders, specification sheets, delivery schedules, invoices, and acknowledgements
• • Release projects for shipment with vendors after receiving written customer release
• • Perform expediting functions to ensure materials are shipped by vendors and received by customers within agreed-upon timeframes
• • Build strong professional relationships with customers and vendors
• • Provide excellent customer service

Requirements

• High school diploma and 1 to 3 years related experience; or equivalent combination of education and experience
• Candidates are subject to pre-employment assessments
• Motor Vehicle Record review
• Criminal background checks
• Reference checks
• Post-offer drug screen
• Must provide written customer release before releasing projects for shipment

Core Competencies

Demonstrates strong project management capabilities by overseeing job files, ensuring timely shipment of materials, and maintaining accurate documentation. Builds and maintains professional relationships with customers and vendors while providing excellent customer service.

Highest-signal resume keywords

• Project Management
• Customer Service
• Documentation Management
• Vendor Relations
• Expediting Functions

ATS Optimization Keywords

Hard Skills

• Job File Setup
• Documentation Filing
• Purchase Order Management
• Change Order Processing
• Invoice Management

Soft Skills

• Relationship Building
• Communication

Certifications & Qualifications

• High School Diploma

Industry Keywords

• Job Closure
• Shipping Release
• Material Expediting
• Customer Release
• Pre-Employment Assessments