Project Specialist

The Hawk Group; Alaska; On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

2 weeks on / 2 weeks off

Job summary

The Hawk Group is seeking a on-site Logistics Coordinator at Prudhoe Bay to manage material receiving, loading, and shipping along the East–West ice road corridor. You will coordinate with Anchorage and LMS teams, verify paperwork, and direct yard activity to ensure timely deliveries.

This role requires flexible scheduling (2 weeks on/2 weeks off), strong communication, and experience in warehousing or yard environments with reporting duties using MS Office.

Qualifications

• Experience coordinating and troubleshooting receiving/loading transport assets.
• Experience in warehousing or yard environments with systems updates.
• Strong interpersonal, organizational and intercultural skills.
• Ability to work flexibly to meet demanding operational needs and deadlines.
• Proficient in creating reports and documentation using MS Office.

Responsibilities

• Promote safety culture and participate in safety reviews.
• Coordinate with LMS Traffic & Logistics on arrivals and offloads.
• Meet truck drivers, collect and verify paperwork, and direct offload.
• Update cargo handling systems and archive PODs in TMS.
• Provide daily on-hand material and OS&D reports.
• Conduct periodic stock checks and update material locations.
• Coordinate packing lists and BOMs with expediting team.
• Prepare and deliver loading/delivery paperwork and updates.

Skills

Coordination

Interpersonal skills

Organizational skills

Flexibility

Reporting

Cross-cultural communication

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

This role is to assist in the timely receiving, dispatching, control, and visibility of materials received into the KIC and North Slope sites for final delivery across the East – West ice Road.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Actively promote a culture of health and safety and participate in safety reviews and progress meetings.

Schedule 2 weeks on/2 weeks off

Location: Prudhoe Bay

• Daily communication & coordination with the LMS Traffic & Logistics Specialist in Anchorage on the anticipated arrival of truck coming up from the South - North corridor for receiving and offload.
• Update Client Materials Handling contractor of expected arrivals for planning purposes.
• Meet truck drivers arriving on site and collect paperwork
• Receive the loads into c2c and arrange the yard marshal to direct the driver to the offload area.
• Collect copies of POD’s and archive in the TMS.
• Provide daily reports of On-Hand materials and report on any OS&D’s.
• Undertake periodical stock takes(scanning) to update locations of materials
• Daily communication & coordination with the LMS Expediting Team on the construction BOM’s and packing lists.
• Daily coordination with the LMS Traffic & Logistics specialist in Anchorage on the allocated trucks running on the East – West Corridor for receiving and loading.
• Update Client Materials Handling contractor of expected trucks arrivals for planning purposes.
• Provide the packing list created by the LMS Expediting Team.
• Meet truck drivers arriving on site and verify allocations.
• Arrange with the yard marshal to direct the driver to the loading area/s
• Receive load trucks and finalize the delivery paperwork.
• Update the delivery/ departure in c2c.
• Provide daily reports of delivered materials and report on pre-loaded assets.

JOB REQUIREMENTS

• Familiar in working on the ground coordinating and troubleshooting the receiving or loading of transport assets to an agreed schedule. the execution of the same.
• Familiar with working in a warehousing or yard environment and updating materials handling/ warehousing systems.
• Strong interpersonal, organizational, and intercultural skills.
• The capacity to work in a highly flexible and agile manner to meet demanding operational needs including managing competing priorities, working with extended teams, and maintaining delivery schedules.
• Skills to generate reports, presentations and other documentation using Microsoft Word, Excel, PowerPoint
• This position may require working both in an office setting and in an outdoor setting in the yard.