Project Setup Specialist

Bristol Bay Services; Huntsville (AL); Remote; USD 70,000 - 100,000; Full time

Job summary

Bristol Bay Services seeks a Project Setup Specialist to manage project setup accuracy, budgets, and analysis across a multi-company environment. Proficiency in CostPoint, Cognos, and Microsoft Office is required.

You will enter new contracts, link rates, review budgets, interpret contracts for billing, coordinate with Contracting and Program Managers, and support invoicing and closeouts. Remote work is possible with offsite clients.

Qualifications

• BS or BA degree in business, finance or accounting.
• 10+ years of government or contractor billing experience.
• Intermediate Excel skills.
• Ability to work remotely with offsite customers.
• Prioritization and organization to meet deadlines.
• Flexibility and adaptability to constant change.
• Positive attitude and solution-oriented mindset.

Responsibilities

• Data Entry/Setup new FFP, CPFF, T&M and Cost Reimbursable contracts/projects in Costpoint.
• Maintain project employee and vendor workforces and link PLC codes with rates.
• Review fixed price contract budgets for accuracy.
• Understand the basic contract document(s) as it relates to billing and project setup.
• Work closely with Contracting and Program Managers concerning questions related to contracts.
• Timely completion of contract closeouts.
• Ensure compliance with the Company's financial policies and procedures as they relate to invoicing and collections.
• Backup for cash receipt processing.
• Other duties as assigned.

Skills

Intermediate Excel

Remote work ability

Time management

Adaptability

Positive attitude

Education

BS or BA in business, finance or accounting

Tools

Deltek CostPoint

Cognos Reports

Microsoft Outlook

Excel

Word

Job description

Bristol Bay Services (BBS), LLC is seeking a Project Setup Specialist who will be responsible for managing the accuracy of the project setup & maintenance, project budgets, and project analysis. Must have the demonstrated ability to effectively interact with others and work independently. Proven ability to exercise strong interpersonal skills for effective verbal, written, and listening communications. Ability to support a multi-company environment across diverse business lines. Proficiency with Deltek CostPoint and Cognos Reports. Microsoft Outlook, Excel, and Word is required. Ability to assess, interpret and apply government and industry standards, specifications and handbooks to the unique requirements of tasking.

Major Responsibilities:

1. Data Entry/Setup new FFP, CPFF, T&M and Cost Reimbursable contracts/projects in Costpoint.
2. Maintain project employee and vendor workforces and link PLC codes with rates.
3. Review fixed price contract budgets for accuracy.
4. Understand the basic contract document(s) as it relates to billing and project setup.
5. Work closely with Contracting and Program Managers concerning questions related to contracts.
6. Timely completion of contract closeouts.
7. Ensure compliance with the Company's financial policies and procedures as they relate to invoicing and collections.
8. Backup for cash receipt processing.
9. Other duties as assigned.

Education/Experience:

1. BS or BA degree in a related discipline is highly desirable (business, finance or accounting).
2. Quantifiable government or contractor billing experience (10+ years).

Special Knowledge or Skills:

• Intermediate Excel skills
• Ability to work remotely with offsite customer base
• Ability to prioritize and organize, work well under stress, meet deadlines
• Ability to be flexible and adapt to constant change
• Willing to learn new things
• Have a positive attitude and be solutions-oriented

Bristol Bay Services offers a competitive benefits package to include: paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement.