Project Control Specialist (REQ 356)

Applied Physical Sciences Corp (APS); Stonington (CT); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Applied Physical Sciences Corp (APS) seeks an experienced full-time Project Control Specialist to initiate, configure, and maintain project and contract data in Deltek Costpoint for DoD and commercial programs. The role supports hybrid work between Pawcatuck, CT and remote arrangements per APS policy.

Responsibilities include costpoint setup, contract backlog reports, ETC/EAC analysis, and coordination with contracts, program management, and billing teams.

Qualifications

• BA or BS degree in finance, business or related field, or equivalent experience.
• Minimum of 5 years of directly related progressive experience in Government contracts management and administration.
• Working knowledge of OT/OTA-type contracts as well as FAR-based contracts
• Proficient in Microsoft Office Applications
• Working knowledge of Deltek Costpoint is a plus
• Excellent organizational and time management skills are essential
• Capable of handling several assignments concurrently while still meeting deadlines
• Must demonstrate strong attention to detail
• Must be willing to participate in any emergent role in a small company environment
• Must be able to obtain and maintain a U.S. Security Clearance at the appropriate level

Responsibilities

• Analyze and interpret contractual requirements in all awarded DoD contracts, task orders, and contract modifications necessary to ensure accurate Costpoint setup.
• Set up and issue internal job/project numbers in Costpoint, including project, work breakdown, and CLIN structures; charge codes; charge restrictions; to accumulate costs and support billing in accordance with contract requirements.
• Set up funding/ceiling updates, period of performance data, and other project attributes.
• Set up labor categories and project work force data in Costpoint as applicable to support proper labor charging.
• Set up labor charging restrictions in Deltek Time & Expense module as may be required.
• Collaborate with the contracts team, technical program and project managers, and billing specialists to ensure setup aligns with program requirements.
• Provide project support for various contract types, including Fixed Price (FP), Cost Plus Fixed Fee (CPFF), Time & Materials (T&M), and other contracts.
• Perform quality checks and resolve data issues.
• Maintain setup trackers, supporting documentation, and audit-ready records of changes.
• Provide training and guidance to team members on Costpoint setup processes.
• Maintain the master contract/modification log.
• Prepare timely monthly contract backlog reports to support monthly financial closing.
• Prepare quarterly contract backlog runoff reports to support quarterly financial closing.
• Lead the execution and analysis of estimates to complete (ETC) and estimates at completion (EAC) for active projects/contracts in accordance with company procedures.
• Perform reviews of completed contracts to confirm resolution of all administrative, financial, property, deliverable, and reporting actions prior to closeout recommendation.
• Other duties as may be required

Skills

Organizational skills

Time management

Attention to detail

Multitasking

Security clearance eligible

Education

Bachelor's degree in finance, business or related field

Tools

Deltek Costpoint

Microsoft Office

Job description

Overview

Applied Physical Sciences (APS) is seeking an experienced full-time Project Control Specialist who will be responsible for initiating, configuring, and maintaining project and contract data within Deltek Costpoint in support of government and commercial programs. This role ensures accurate project setup, contract documentation, and compliance with financial management requirements, working closely with contract administrators and program management teams. This position will have a hybrid location between Pawcatuck, CT and remote work based on arrangements to be approved by APS.

Overview

Applied Physical Sciences (APS) is seeking an experienced full-time Project Control Specialist who will be responsible for initiating, configuring, and maintaining project and contract data within Deltek Costpoint in support of government and commercial programs. This role ensures accurate project setup, contract documentation, and compliance with financial management requirements, working closely with contract administrators and program management teams. This position will have a hybrid location between Pawcatuck, CT and remote work based on arrangements to be approved by APS.

APS works on exciting, technically challenging, research & development programs where multidisciplinary teams work closely to address difficult national security needs. At APS, you will work in a small company environment where technical and administrative excellence are rewarded, and an entrepreneurial spirit is encouraged. This position will allow applicants to make meaningful contributions to the APS Mission.

Job Functions And Responsibilities

• Analyze and interpret contractual requirements in all awarded DoD contracts, task orders, and contract modifications necessary to ensure accurate Costpoint setup.
• Set up and issue internal job/project numbers in Costpoint, including project, work breakdown, and CLIN structures; charge codes; charge restrictions; to accumulate costs and support billing in accordance with contract requirements.
• Set up funding/ceiling updates, period of performance data, and other project attributes.
• Set up labor categories and project work force data in Costpoint as applicable to support proper labor charging.
• Set up labor charging restrictions in Deltek Time & Expense module as may be required.
• Collaborate with the contracts team, technical program and project managers, and billing specialists to ensure setup aligns with program requirements.
• Provide project support for various contract types, including Fixed Price (FP), Cost Plus Fixed Fee (CPFF), Time & Materials (T&M), and other contracts.
• Perform quality checks and resolve data issues.
• Maintain setup trackers, supporting documentation, and audit-ready records of changes.
• Provide training and guidance to team members on Costpoint setup processes.
• Maintain the master contract/modification log.
• Prepare timely monthly contract backlog reports to support monthly financial closing.
• Prepare quarterly contract backlog runoff reports to support quarterly financial closing.
• Lead the execution and analysis of estimates to complete (ETC) and estimates at completion (EAC) for active projects/contracts in accordance with company procedures.
• Perform reviews of completed contracts to confirm resolution of all administrative, financial, property, deliverable, and reporting actions prior to closeout recommendation.
• Other duties as may be required

Required Skills and Attributes

• BA or BS degree in finance, business or related field, or equivalent experience;
• Minimum of 5 years of directly related progressive experience in Government contracts management and administration;
• Working knowledge of OT/OTA-type contracts as well as FAR-based contracts
• Proficient in Microsoft Office Applications;
• Working knowledge of Deltek Costpoint is a plus;
• Excellent organizational and time management skills are essential;
• Capable of handling several assignments concurrently while still meeting deadlines;
• Must demonstrate strong attention to detail;
• Must be willing to participate in any emergent role in a small company environment; and
• Must be able to obtain and maintain a U.S. Security Clearance at the appropriate level

APS, a wholly owned subsidiary of the General Dynamics Corporation, offers competitive salaries, excellent benefits, and comfortable working conditions.

Candidates must possess or be able to obtain a DoD security clearance. Please note, obtaining a security clearance is a condition of employment which typically requires US citizenship and a thorough background investigation.

EOE: Vet/Disability