Project Scheduler | Pharmaceutical

LEGAL PROJECT MANAGEMENT PARTNERS LLC; Caguas (PR); On-site; USD 70,000 - 103,000; Full time

Job summary

LEGAL PROJECT MANAGEMENT PARTNERS LLC is seeking a Project Scheduler to support capital and facility improvement projects at a pharmaceutical manufacturing site. The role focuses on developing, maintaining and analyzing detailed schedules primarily using Microsoft Project, for engineering, shutdowns and improvements.

The on-site position requires intermediate to advanced MS Project skills and a solid understanding of project controls, critical path, dependencies and schedule risk in a

Qualifications

• Bachelor's degree or equivalent relevant experience.
• 3–5 years of experience in project scheduling in industrial/pharma/manufacturing.
• Experience creating and managing schedules in MS Project.
• Ability to work on-site and adjust schedule during shutdowns.
• Excellent communication with cross-functional teams.

Responsibilities

• Develop, update and maintain integrated project schedules in Microsoft Project for multiple concurrent projects.
• Break down project scope into activities and work packages with durations, logic ties and constraints.
• Identify and manage critical path, near-critical activities, and milestones to support decisions.
• Coordinate with Project Managers and technical leads to reflect realistic execution plans.
• Track schedule progress, update dates, and maintain look-ahead schedules weekly/monthly.
• Analyze variances vs baselines and prepare schedule impact assessments for changes.
• Generate regular schedule reports, charts and dashboards for management and stakeholders.
• Support integration of schedule information with cost and resource data (basic controls).
• Facilitate schedule review meetings with PMs, Engineering, Operations, Quality and contractors.
• Gather input from discipline leads to update activities, constraints and resource assumptions.
• Communicate schedule risks and conflicts between projects or operations.
• Support planning for shutdown windows and high-impact activities to minimize production impact.
• Maintain schedule baselines, revisions and approvals; assist audits and management reviews as needed.

Skills

Spanish-English bilingual

Microsoft Project proficiency

Office 365 (Excel, Word, PowerPoint)

Analytical skills

Organizational skills

Time management

Education

Bachelor's degree in Engineering/PM/Business or related

Tools

Microsoft Project

Office 365

Job description

We are seeking a Project Scheduler to support capital and facility improvement projects at a pharmaceutical manufacturing site. The Project Scheduler will be responsible for developing, maintaining and analyzing detailed project schedules, primarily using Microsoft Project, for engineering, shutdown and improvement initiatives.

This is an on-site role, working closely with Project Managers, Engineering, Maintenance, Operations, EHS and external contractors. The role requires intermediate to advanced skills in MS Project and a solid understanding of project controls, critical path, dependencies and schedule risk in a GMP-regulated environment.

Main Responsibilities

• Project Scheduling & Planning
• Develop, update and maintain integrated project schedules in Microsoft Project for multiple concurrent projects.
• Break down project scope into activities and work packages with appropriate durations, logic ties and constraints.
• Identify and manage critical path, near-critical activities, and key milestones to support decision-making.
• Coordinate with Project Managers and technical leads to ensure schedules reflect realistic execution plans.
• Schedule Control & Reporting
• Track schedule progress, update actual start/finish dates, and maintain look-ahead schedules (weekly/monthly).
• Analyze variances versus baseline and prepare schedule impact assessments for scope changes and issues.
• Generate regular schedule reports, charts and dashboards for management and stakeholders.
• Support integration of schedule information with cost and resource data when required (basic project controls).
• Coordination & Stakeholder Interface
• Facilitate schedule review meetings with Project Managers, Engineering, Operations, Quality and contractors.
• Gather input from discipline leads to update activities, constraints and resource assumptions.
• Communicate clearly schedule risks, constraints and potential conflicts between projects or operations.
• Support planning for shutdown windows, tie-ins, and other high-impact activities to minimize production impact.
• Compliance & Documentation
• Ensure that schedule development and updates follow internal procedures and project management standards.
• Maintain proper documentation of schedule baselines, revisions and approvals.
• Support preparation of presentations, reports and documentation for audits or management reviews as needed.

General Requirements

• Bilingual (Spanish and English) – written and spoken.
• Intermediate to advanced proficiency in Microsoft Project is required.
• Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint).
• Strong analytical, organizational and time-management skills.
• Ability to work on site and to adjust schedule (extended hours/weekends) during critical projector shutdown windows.

Education Requirements

• Bachelor’s degree in Engineering, Project Management, Business, or related discipline; or equivalent relevant experience.

Experience Requirements

• Minimum 3–5 years of experience in project scheduling, planning or project controls in industrial, pharmaceutical or manufacturing environments.
• Demonstrated experience creating and managing schedules in MS Project (intermediate to advanced level).