Project Scheduler (Hybrid)

KAP Project Services, LTD.; Santa Teresa (NM); Hybrid; USD 85,000 - 115,000; Full time

Job summary

KAP Project Services, LTD. seeks an experienced Project Scheduler for a contract engagement running from October through the end of February.

The role is hybrid with remote work from home and periodic site travel, becoming 100% on-site during the 21-day turnaround in mid-January. The ideal candidate will build, manage, and update a Level 5 schedule using Primavera P6, integrating contractor schedules with internal IT and maintenance activities, and tracking progress with baseline curves for

Qualifications

• Proficient in Primavera P6 scheduling software.
• Strong understanding of Instrument & Electrical (I&E) workflows and controls scope.
• Ability to develop or validate effort-hour estimates.
• Experience analyzing and reporting schedule performance to leadership.
• Flexible hours and travel as project phases require.

Responsibilities

• Create, maintain, and analyze a Level 5 schedule using Primavera P6.
• Integrate contractor schedules with internal maintenance and IT activities into a master plan.
• Track progress with resource-based effort hours and headcount vs baseline.
• Produce S-curves and progress curves with baselines for leadership.
• Provide daily schedule updates for end-of-day turnover and meetings.
• Forecast risks, changes, and mitigation opportunities and communicate to leadership.

Skills

Project scheduling

Schedule analysis

Risk forecasting

Adaptability

Leadership reporting

Tools

Primavera P6

Job description

Position Overview

We are seeking an experienced Project Scheduler for a contract engagement running from October through the end of February.

This is a hybrid role involving remote work from home with occasional site travel leading up to execution, followed by full-time, 100% on-site presence during the active execution phase. The position will focus on building, managing, and updating the detailed schedule for a 21-day facility turnaround/outage scheduled for mid-January.

Key Responsibilities & Scope

• Outage Schedule Development: Create, maintain, and analyze a Level 5 schedule (4- to 8-hour shift schedule activities) utilizing Primavera P6.

• Integration: Integrate various contractor schedules with internal facility maintenance and IT activities into a cohesive master plan.

• Progress & Performance Tracking:

  • Implement resource-based activity tracking using estimated effort hours / installed quantities.

  • Track and report daily site headcount against the planned effort-hour baseline.

  • Produce and update S-curves and progress curves (including early/late finish baselines) for leadership reporting.

• Outage Execution Support: Provide accurate daily schedule updates and reporting for end-of-day shift turnover and management alignment meetings.

• Risk & Opportunity Forecasting: Interrogate and analyze the schedule to identify potential delays, critical path changes, risks, and mitigation opportunities, communicating findings clearly to project leadership.

Schedule & Travel Requirements

• Duration: September through late February.

• Travel / Location:

  • Pre-Outage: Remote work from home with up to 50% travel for periodic site visits (coordinated with the Project Manager).

  • Outage Execution (Mid-January): Full-time on-site presence required for the entire 21-day execution window, including working flexible/extended outage shift hours as needed.

Qualifications & Key Requirements

• Software: High proficiency in Primavera P6.

• Technical Knowledge: Strong understanding of Instrument & Electrical (I&E) workflows and controls scope (with general knowledge of mechanical work).

• Estimating & Validation: Ability to independently develop or validate effort-hour estimates for defined work tasks.

• Schedule Analysis: Proven ability to analyze, forecast, and clearly report schedule performance metrics to site leadership and management.

• Adaptability: Flexibility to adjust working hours and travel schedule based on project phases and site needs.