Project Proposal Coordinator - SPY-1

Kratos Defense and Security Solutions; Crane (IN); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) Savings Plan

Employee Stock Purchase Plan (ESPP)

Paid Time-Off

Holidays

Education Reimbursement

Job summary

Kratos Defense and Security Solutions is seeking a dedicated Project Proposal Coordinator to support its Crane, Indiana team. The role focuses on organizing, tracking, and completing proposal deliverables while ensuring compliance with customer requirements and company standards.

You will collaborate with SMEs, engineers, business development, and program managers to produce accurate, well-structured proposals that are submitted on time and ready for evaluation.

Qualifications

• Bachelor's degree or equivalent experience in a relevant field.
• 2–3 years of experience in proposal coordination or related roles.
• Familiarity with government contracting or proposal compliance requirements (FAR/DFARS) if applicable.
• Experience with document configuration management and version control.
• Proven ability to coordinate multiple stakeholders and deliverables simultaneously.

Responsibilities

• Develop and maintain proposal schedules, action item trackers, and status reports.
• Organize and facilitate proposal team meetings, capturing action items and ensuring follow-through.
• Manage proposal document configuration, version control, and compliance matrices.
• Coordinate proposal reviews and consolidate feedback.
• Ensure adherence to RFP/RFI requirements and company standards.
• Track and communicate proposal deliverable status to leadership and stakeholders.

Skills

Written communication

Project management

Organizational skills

Attention to detail

MS Office

Collaboration tools

Deadline-driven

Education

Bachelor's degree in English, Communications, Business Admin, Technical Writing or Project Management

Tools

Microsoft Teams

SharePoint

Adobe Creative Suite

Proposal software

Word

Excel

PowerPoint

Job description

Job Description

We are seeking a highly motivated project proposal coordinator to support Kratos SRE, Inc. in Crane, Indiana. The selected candidate will serve as a key resource in managing proposal development activities and coordinating project documentation efforts. This role is integral for organizing, tracking, and completing proposal-specific deliverables while ensuring compliance with organizational standards and customer requirements. The project proposal coordinator will work closely with subject matter experts (SMEs), engineers, business development teams, and program managers to ensure proposals are accurately developed, well-organized, and submitted on time.

GENERAL JOB SUMMARY:

We are seeking a highly motivated project proposal coordinator to support Kratos SRE, Inc. in Crane, Indiana. The selected candidate will serve as a key resource in managing proposal development activities and coordinating project documentation efforts. This role is integral for organizing, tracking, and completing proposal-specific deliverables while ensuring compliance with organizational standards and customer requirements. The project proposal coordinator will work closely with subject matter experts (SMEs), engineers, business development teams, and program managers to ensure proposals are accurately developed, well-organized, and submitted on time.

ESSENTIAL JOB FUNCTIONS:

Proposal Management and Coordination

• Develop and maintain proposal schedules, action item trackers, and status reports
• Organize and facilitate proposal team meetings, capturing action items and ensuring follow-through
• Manage proposal document configuration, version control, and compliance matrices
• Coordinate proposal reviews (color team reviews: pink, red, gold) and consolidate feedback
• Ensure adherence to RFP/RFI requirements and company proposal standards
• Track and communicate proposal deliverable status to leadership and stakeholders

Document Development and Support

• Compile and format proposal sections, including executive summaries, technical volumes, and cost volumes
• Coordinate graphics, charts, tables, and other visual elements to enhance proposal quality
• Maintain a library of boilerplate content, past performance examples, and reusable materials

Collaboration and Communication

• Support coordination across multiple contributors, including subcontractors and teaming partners
• Communicate effectively with stakeholders at all levels of the organization
• Handle sensitive and proprietary information in accordance with company and government security standards

Quality Assurance

• Ensure all proposal volumes meet page limits, formatting requirements, and submission guidelines
• Conduct final quality checks before proposal submission
• Support post-submission activities, including debrief analysis and lessons learned

Experience And Skills

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Travel

• Up to 10% (support to customer sites, industry partner facilities, and proposal strategy sessions)

Technical Skills And Professional Attributes

• Strong written and verbal communication skills.
• Excellent organizational and project management skills with ability to manage multiple concurrent proposals
• Exceptional attention to detail and ability to work under tight deadlines
• Proficiency with Microsoft Office Suite, especially Word, Excel, PowerPoint, and SharePoint, and Adobe suite
• Experience with proposal management tools and collaboration platforms (e.g., Microsoft Teams, SharePoint, or specialized proposal software)
• Strong interpersonal skills for effective collaboration with cross-functional teams
• Ability to remain calm and focused in high-pressure, deadline-driven environments
• Customer service-oriented mindset with ability to support diverse stakeholders
• Proactive problem-solver with strong analytical skills

EDUCATION AND EXPERIENCE:

Education:

Required: Bachelor's degree in English, Communications, Business Administration, Technical Writing, Project Management, or a related discipline; equivalent experience considered

Experience Required:

• Minimum of 2–3 years of experience in proposal coordination, project coordination, or related roles
• Demonstrated experience managing documentation in a deadline-driven environment
• Strong understanding of proposal development processes and best practices
• Experience with document configuration management and version control
• Proven ability to coordinate multiple stakeholders and deliverables simultaneously
• Familiarity with government contracting or proposal compliance requirements (if applicable to your industry)

Preferred:

• Experience supporting federal government proposals (DoD, Navy, Air Force, etc.)
• Knowledge of proposal compliance requirements (FAR/DFARS)
• Experience with capture management or business development activities
• Understanding of cost proposal development and pricing strategies

Security Clearance:

Possess or be able to obtain Secret security clearance.

Job Benefits

• Medical, Dental & Vision Insurance Coverage
• Life/ADD & Short/Long Term Disability Insurance
• 401(k) Savings Plan
• Employee Stock Purchase Plan (ESPP)
• Paid Time-Off (PTO)
• Holidays
• Education Reimbursement

Kratos Defense is an Equal Opportunity Affimative Action Employer. EOE, Minorities, Females, Vet, Disabled, Sexual Orientation, Gender Identity or any other protected class. All qualified job seekers are encouraged to apply. Kratos Defense is committed to America's veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities.

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