Project & Procurement Operations Specialist

New York City Economic Development Corporation; New York, Northern (NY, KY); Hybrid; USD 65,000 - 67,000; Full time

Benefits offered by this job

Health plans

Vision benefits

Flexible spending

Disability coverage

Life insurance

Vacation days

Floating holidays

Parental leave

Retirement plan

Tuition reimbursement

Professional development

PSLF eligible

Calm.com membership

Employee discounts

Job summary

New York City Economic Development Corporation is seeking a Project and Procurement Support Analyst to join the Business Operations team in New York, NY. The role focuses on project documentation, invoicing, procurement support, and contract processes.

Under guidance, you will contribute to data tools, reporting, and process improvements while coordinating with internal teams to ensure compliance and timely delivery of services.

Qualifications

• Associate degree or equivalent; 2+ years in project support, procurement, or related field.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams, SharePoint).
• Strong written and verbal communication with internal and external stakeholders.
• Ability to manage workstreams, prioritize, and meet deadlines with accuracy.
• Solid organizational and analytical skills, including data accuracy and discrepancy identification.
• Experience maintaining data across systems and trackers, including budgeting basics.
• New York City residency required within 180 days of hire.

Responsibilities

• Review and process monthly invoices for accuracy and contract compliance.
• Coordinate with Project Managers, contractors, consultants, and vendors to facilitate timely payments.
• Research invoice and budget discrepancies and coordinate with internal teams to resolve issues.
• Support the preparation and processing of contracts, amendments, change orders, and procurement activities.
• Maintain accurate project, contract, funding, payment, and compliance information across systems; perform reconciliations.
• Monitor projects and contracts for risks, deadlines, funding, or compliance issues and escalate as needed.
• Attend project meetings and provide updates on payment, funding, and procurement matters.
• Guide Project Managers through NYCEDC and City approval processes; coordinate with Budget, Contracts, Accounting, Legal, Grants.
• Develop and maintain reports, trackers, data tools, and dashboards for monitoring activity.
• Develop process documentation and SOPs to promote consistency and efficiency.
• Perform other duties as assigned.

Skills

Written and verbal communication

Project coordination

Analytical skills

Organizational skills

Budget basics

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

Job description

New York City Economic Development Corporation is seeking a Project and Procurement Support Analyst to join the Business Operations team in New York, NY. The role focuses on project documentation, invoicing, procurement support, and contract processes.

Under guidance, you will contribute to data tools, reporting, and process improvements while coordinating with internal teams to ensure compliance and timely delivery of services.