Project Oversight Maintenance Manager

Associa; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Associa is seeking a Project Management Specialist to oversee projects, guide teams, and serve as the primary contact for clients. The role involves ensuring work meets client and company standards and driving timely completion while supervising research, development, production, and post-project follow-up.

The candidate will manage project tasks, monitor progress, and suggest process improvements, working within a typical office environment.

Qualifications

• Bachelor's degree required.
• 3–5 years of directly related or closely related experience.
• Knowledge of MS Office products at a proficient level.
• Strong written and verbal communication skills.
• Self-motivated, proactive and detail oriented.

Responsibilities

• Assign responsibilities and identify key people for information transfer.
• Monitor, adjust the schedule, and summarize project progress.
• Coordinate and complete projects, setting deadlines, and summarizing responsibilities.
• Identify risks, mitigation plans, technical review, and budget strategies.
• Other duties as assigned.

Skills

Project management

Communication

Time management

Team player

Proactive

Customer service

Conflict resolution

Office software

Education

Bachelors Degree

3–5 years experience

Tools

Microsoft Office

Job description

A Project Management Specialist is responsible for all aspects of a project. They may oversee a small or large team, and they may be directly responsible for some project work themselves depending on the size of the company and the project. The Project Management Specialist serves as the point of contact for the client or customer, answering questions and providing updates. Within their team, the project
management specialist assigns tasks and monitors progress while making suggestions for improvement and facilitating the project's timely completion. It is the Project Management Specialist's job to ensure all completed work complies with company and client standards, taking action if any of those standards
are not being met. They supervise and participate in all aspects of research, development, production, and follow-up for the projects under their supervision.

Job Duties and Responsibilities

• Assign responsibilities and identify key people for information transfer.
• Monitor, adjust the schedule, and summarize project progress.
• Coordinate and complete projects, setting deadlines, and summarizing responsibilities.
• Identify risks, mitigation plans, technical review, and budget strategies.
• Other duties as assigned.

Requirements

Knowledge and Skills

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.)at a proficient level.
• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills.
• Project management at a proficient level.
• Self-motivated, proactive, detail oriented and a team player.
• Interpretation and completion of verbal and/or written instructions at a proficient level.
• Time management and time critical prioritization skills.

Education and Experience

• Bachelors Degree Required
• 3 – 5 years of directly related or closely related experience

Certifications or Licenses

• Industry Specific Certification
• Location Specific License

Travel Requirements

n/a

Working Conditions

Typical office environment

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand and to reach above shoulders with hands and arms in order to file a variety of documents; use hands and fingers to input data to information system; and talk or hear in order to gather and provide information on departmental processes. The employee is often required to sit in order to process information and conduct data entry activities.

ENVIRONMENTAL DEMANDS

Work is performed in a climate-controlled office without exposure to adverse environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 48 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.