Project Operations & Estimating Coordinator

Traylor Bros., Inc.; Evansville (IN); On-site; USD 48,000 - 72,000; Full time

Job summary

Sterling Industrial LLC. is seeking a Project Operations Coordinator to provide administrative, estimating, procurement, and project support from bid development through closeout.

You will collaborate with project management and operations leadership to prepare estimates, manage documentation, and support billing and accounting functions. Responsibilities include creating work tickets, organizing project files in SharePoint, coordinating material deliveries, and handling subcontract

Qualifications

• High school diploma required; associate's degree in business, construction management, accounting, or related field preferred.
• Experience in construction administration, project coordination, estimating, or project support preferred.
• Strong understanding of construction project documentation and processes.
• Proficiency with Microsoft Office Suite, SharePoint, Excel, and project management software.
• Experience with purchase orders, subcontracts, invoicing, and billing processes.
• Excellent written and verbal communication; ability to manage multiple priorities and deadlines.

Responsibilities

• Prepare and develop project estimates using pricing information, crew requirements, and equipment notes provided by management.
• Draft and issue bid letters, proposals, and related bid documentation.
• Assist with bid submissions and maintain bid records.
• Create and manage work tickets for field operations.
• Establish project files and complete large project setup requirements.
• Maintain accurate project records and electronic folders within SharePoint.
• Organize and update project correspondence, contracts, and supporting documentation.
• Order materials and coordinate deliveries to support project schedules.
• Create, review, and approve purchase orders.
• Establish and maintain vendor accounts and supporting vendor documentation.
• Coordinate with suppliers to ensure timely procurement of materials and services.
• Prepare subcontract agreements and supporting contract documents.
• Track subcontract compliance requirements and documentation.
• Maintain organized records of all subcontractor agreements and revisions.
• Review and approve vendor invoices for accuracy and compliance with project requirements.
• Assist with project billings and customer invoicing processes.
• Coordinate with accounting and project management teams to ensure accurate job cost tracking.
• Support financial recordkeeping and documentation for projects.

Job description

Sterling Industrial LLC. is seeking a Project Operations Coordinator to provide administrative, estimating, procurement, and project support from bid development through closeout.

You will collaborate with project management and operations leadership to prepare estimates, manage documentation, and support billing and accounting functions. Responsibilities include creating work tickets, organizing project files in SharePoint, coordinating material deliveries, and handling subcontract