Project Operations Coordinator, Heavy Civil (Evansville)

Sterling Industrial, LLC; Evansville, Northern (IN, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Sterling Industrial LLC, Evansville, IN, is seeking a Project Operations Coordinator to support estimating, procurement, and project administration from bid development through closeout. This role collaborates with project management and operations to prepare estimates, manage documentation, and assist billing.

The position reports to the Operations Manager and requires strong organizational, communication, and documentation skills with construction administration experience.

Qualifications

• High school diploma required; associate's degree preferred.
• Experience in construction administration or project coordination preferred.
• Strong understanding of construction documentation and processes.
• Proficiency with Microsoft Office, SharePoint, Excel and project tools.
• Experience with purchase orders, subcontracts, invoicing and billing.
• Excellent organizational and recordkeeping abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Prepare and develop project estimates based on pricing, crew needs, and equipment notes.
• Draft and issue bid letters, proposals, and related bid documents.
• Assist with bid submissions and maintain bid records.
• Create and manage work tickets for field operations.
• Establish project files and complete large project setup requirements.
• Maintain accurate project records and SharePoint folders.
• Organize and update project correspondence, contracts, and docs.
• Order materials and coordinate deliveries to support schedules.
• Create, review, and approve purchase orders.
• Establish and maintain vendor accounts and documentation.
• Coordinate with suppliers for timely procurement of materials.
• Prepare subcontract agreements and track compliance.
• Review vendor invoices and assist with invoicing and billing.
• Support job cost tracking with accounting and project management teams.

Skills

Organizational skills

Communication skills

Time management

Problem solving

Initiative

Accountability

Collaboration

Education

High school diploma

Associate's degree preferred

Tools

SharePoint

Excel

Microsoft Office Suite

Project management software

Job description

Sterling Industrial LLC, Evansville, IN, is seeking a Project Operations Coordinator to support estimating, procurement, and project administration from bid development through closeout. This role collaborates with project management and operations to prepare estimates, manage documentation, and assist billing.

The position reports to the Operations Manager and requires strong organizational, communication, and documentation skills with construction administration experience.