Project Operations Coordinator - Construction & Bids

Sterling; Evansville (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Sterling Industrial LLC, Evansville, IN, is seeking a Project Operations Coordinator to support estimates, procurement, and project documentation from bid development through closeout.

The role collaborates with project management and operations leadership to manage records, vendor relations, and billing activities while ensuring schedules align with project goals and safety standards.

Qualifications

• High school diploma required; associate's degree preferred.
• Experience in construction administration, project coordination, estimating, or project support preferred.
• Proficiency with Microsoft Office Suite, SharePoint, Excel and project management software.
• Experience with purchase orders, subcontracts, invoicing, and billing processes.
• Strong organizational and recordkeeping skills.

Responsibilities

• Prepare and develop project estimates based on pricing information, crew requirements, and equipment notes.
• Draft and issue bid letters, proposals, and related bid documentation.
• Assist with bid submissions and maintain bid records.
• Create and manage work tickets for field operations.
• Establish project files and complete large project setup requirements.
• Maintain accurate project records, documentation, and electronic folders within SharePoint.
• Organize and update project correspondence, contracts, and supporting documentation.
• Order materials and coordinate deliveries to support project schedules.
• Create, review, and approve purchase orders.
• Establish and maintain vendor accounts and supporting vendor documentation.
• Coordinate with suppliers to ensure timely procurement of materials and services.
• Prepare subcontract agreements and supporting contract documents.
• Track subcontract compliance requirements and documentation.
• Maintain organized records of all subcontractor agreements and revisions.
• Review and approve vendor invoices for accuracy and compliance with project requirements.
• Assist with project billings and customer invoicing processes.
• Coordinate with accounting and project management teams to ensure accurate job cost tracking.
• Support financial recordkeeping and documentation for projects.

Skills

Microsoft Office

SharePoint

Excel

Project management

Communication

Organization

Time management

Education

High school diploma

Associate's degree in business/construction management/accounting

Tools

SharePoint

Job description

Sterling Industrial LLC, Evansville, IN, is seeking a Project Operations Coordinator to support estimates, procurement, and project documentation from bid development through closeout.

The role collaborates with project management and operations leadership to manage records, vendor relations, and billing activities while ensuring schedules align with project goals and safety standards.