Project Operations Coordinator

alfalaval; Houston (TX); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Alfa Laval seeks a Project Administrator to support the Project Management & Engineering organization, coordinating project execution from handover through completion. You will collaborate with Project Managers, Sales, Accounting, Engineering, Operations, and other stakeholders to ensure projects are established, financially maintained, and managed throughout their lifecycle.

This role serves as a key operational partner for ensuring financial accuracy, invoicing support, and data integrity

Qualifications

• Bachelor's degree in Engineering, Finance, Supply Chain Management, Operations Management, Business Administration, or related field.
• Experience in supporting project management and project engineering in a manufacturing setting is preferred.
• Experience coordinating cross-functional teams including Sales, Project Management, Purchasing, Engineering/Design, and Accounting.
• Strong problem-solving skills to proactively resolve operational challenges.
• Experience investigating customer issues and supporting corrective action processes.

Responsibilities

• Review, validate, register, and maintain project, rental, and component orders.
• Ensure project documentation and required information are complete and accurate prior to project handover.
• Support project teams throughout the project lifecycle, from setup through completion.
• Coordinate activities across Project Management, Sales, Accounting, Engineering, Purchasing, and Operations.
• Maintain project financial data and support accurate project reporting.
• Process and monitor invoicing milestones, forecast updates, and backlog maintenance activities.
• Assist with project cost tracking, budget monitoring, credit/debit processing, and financial issue resolution.
• Partner with Sales teams regarding commission-related activities tied to project invoicing milestones.
• Monitor and maintain data integrity across ERP and financial systems.
• Ensure project information is accurate, current, and aligned across business platforms.
• Support reporting and analysis using business systems and Microsoft Office tools.
• Coordinate claims administration activities, including documentation, investigation, required purchases, and cost reporting.
• Assist with invoice approvals, utilization reporting, time entry support, and other business unit administrative activities.
• Research and resolve operational issues while collaborating with stakeholders to determine corrective actions.
• Identify opportunities to improve project administration processes and workflows.
• Support operational excellence initiatives that improve efficiency, quality, and customer experience.
• Contribute ideas and solutions that simplify processes and strengthen project execution practices.

Skills

Project coordination

Cross-functional teams

ERP/MRP systems

Excel

Stakeholder management

Communication

Organizational skills

Education

Engineering degree

Finance degree

Supply Chain Management degree

Operations Management degree

Business Administration degree

Tools

ERP software

Job description

Alfa Laval seeks a Project Administrator to support the Project Management & Engineering organization, coordinating project execution from handover through completion. You will collaborate with Project Managers, Sales, Accounting, Engineering, Operations, and other stakeholders to ensure projects are established, financially maintained, and managed throughout their lifecycle.

This role serves as a key operational partner for ensuring financial accuracy, invoicing support, and data integrity