Project Operations Coordinator

Qualus; Chattanooga (TN); On-site; USD 52,000 - 74,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) match

Flexible Spending Accounts

Parental Leave

Paid time off

Holidays

Job summary

Qualus is seeking a Project Service Coordinator in its Engineering Department. The role coordinates activities to ensure successful project completion, including subcontractors, materials/logistics, scheduling, and billing.

You may support Project Managers, Field Service Managers or Support Specialists on client projects. Minimum qualifications include a degree in Finance, Accounting, Business Administration or equivalent with experience in project coordination, ERP systems, and MS Office.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration or equivalent degree; minimum of 2 years of experience
• Experience in project coordination, budget/accounting coordination, financial management, tracking & analysis
• Experience in project management and/or operations management, or related industry experience
• Experience working in Project Management applications and Enterprise Resource Planning (ERP) software (Microsoft Project, Primavera, Deltek)
• Proficient with MS Office tools (Work, Excel, Outlook) and ability to manage and analyze large quantities of data
• Knowledge of both theoretical and practical aspects of project management
• Experience with subcontractor management and/or procurement, technical projects and/or field construction operations
• Experience with conflict management, risk management and change management

Responsibilities

• Supports Project Managers, Operations Leaders, and others Team Leaders with monitoring and controls of project scope, schedule, and budget plans
• Serves as a subject matter expert for the ERP system and processes and procedures relative to Operations
• Performs and/or supports project resource planning and scheduling as needed
• Supports and assists in the contract management process
• Enters Orders/Jobs into production system updating as advised relative to status, dates, shipping, and other pertinent information
• Coordinates customer billing; prepares invoices and processes in timely fashion
• Ensures that time and expense charges to projects are accurate and conform to Qualus standards & policy and client contracts
• Ensures accurate creation of new project set up in ERP System
• Ensures thorough and accurate project closeout
• Assists in the change order process and submittal and communicates status
• Process customer PO’s as directed ensuring alignment of scope expectations
• Coordinates material procurement and generates purchase orders. Confirms material orders and pricing meets with purchase requisitions
• Provides support in tracking project deliverables using appropriate tools (may include working with and coordinating subcontractors)
• Monitor and report project status to Project Managers, Directors, Account Managers and other stakeholders as required
• Provides AR & AP support and monthly invoicing review
• Controls production log for the location and leads production meetings
• Perform other duties as assigned

Job description

Qualus is seeking a Project Service Coordinator in its Engineering Department. The role coordinates activities to ensure successful project completion, including subcontractors, materials/logistics, scheduling, and billing.

You may support Project Managers, Field Service Managers or Support Specialists on client projects. Minimum qualifications include a degree in Finance, Accounting, Business Administration or equivalent with experience in project coordination, ERP systems, and MS Office.