Project Operations Assistant

CreativeMC; Sacramento (CA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

OT pay

Year-end bonus

PTO 15 days

Holiday pay

Medical/dental/vision insurance

401k with match

ESOP

Commuter benefits

Job summary

CreativeMC, a San Francisco-based promotional product firm, is hiring a Sales Assistant for our Financial District office. You will create quotes and POs, track shipping and gift fulfillment, and support two Brand Stylists while building relations with vendors.

The best candidate combines high organization, project management, business sense, and a drive to win. ESOP eligibility and strong growth potential are offered.

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• Minimum 2 years in an administrative role requiring high level computer skills.
• Proficient with Salesforce and CRM software.
• Strong verbal and written communication skills.
• Fast-paced project management experience with strong organizational skills.
• Analytical and numbers-oriented thinker.

Responsibilities

• Create quotes and purchase orders for clients.
• Track shipping and monitor gift fulfillment logistics.
• Support two Brand Stylists and coordinate with vendors.
• Enter ongoing transaction data using Salesforce.
• Maintain all quote documentation with accurate pricing.
• Respond to inquiries about client projects and communicate delays.

Skills

CRM software

Project management

Customer service

Organization

Communication

Sales support

Education

Bachelor’s degree or equivalent experience

Tools

Salesforce

MS Office Suite

Google Suite

Slack

Canva

LinkedIn

Job description

Job Description

Job Description

CreativeMC (www.creativemc.com) ** ****** is San Francisco's largest promotional product firm. Our client base includes: Meta, Google, Cisco, Grammerly, and more. CreativeMC partners with our clients to promote their business through stylized, branded products. In this role, you would work in our Financial District, San Francisco office.

As an employee stock-ownership company, we develop and promote talent from within whenever possible. We are looking to hire a pro-active, highly organized Sales Assistant e who may be placed on a career path with high earning potential. We invest in your training to ensure you learn how to research, develop, and help design products. You create quotes and POs, track the shipping and monitor the gift fulfillment logistics and ensure the client loves the finished product. As you support two Brand Stylists, you will eventually obtain knowledge while establishing relationships with hundreds of our vendors who are our key creative partners.

The best candidates possess all the characteristics needed for success at CreativeMC including high-level organizational skills, project management aptitude, business savviness, relationship building skills, flexibility, positivity, creativity, and keenly honed common sense. Most importantly, you must be driven to win.

YOUR REWARD:

• _ ** **Compensation:****_ $26 - $28 per hour DOE, eligible for overtime pay and an end-of-year bonus.
• _ ** **Excellent Benefits:****_ 15 days annually accrued PTO, 10 paid holidays, medical, dental, vision insurance, 401k with 3-4% match
• _ ** ESOP**_ _ ___ (Employee-owned business), you will become eligible to receive annual shares of company stocks.
• _ ** **Pay for your Commute:****_ Working in the office 4 days a week and one remote day includes payment for public transportation.

_ ** **We have a vibrant, diverse and supportive culture and are looking for the right person to join our team. We enjoy a fun work culture with many spontaneous and planned events and celebrations.****_

RESPONSIBILITIES:

Sales and Project Management Assistance

• Serves as the point of contact on assigned projects, performs a variety of highly-skilled tasks
• Under the direction of a Brand Stylist, prepares purchase orders, contracts and product information for clients
• Assists with managing product production cycle; tracking vendor receipt of product, confirming production dates with vendors, shipping timelines, review of proofs with Brand Stylist; heads off potential problems with effective tracking and communications
• Enters ongoing transaction data using Salesforce
• Maintains all quote documentation with accurate pricing and configurations
• Responds to inquiries about client projects
• Reports any delays to Brand Stylists and/or managing director
• Interacts and communicates with individuals at all levels: sales, finance, warehouse
• Supports management in other facets of the business
• Remains up to date about design trends

COMPETENCIES / REQUIREMENTS:

• You must be able to work daily in our San Francisco office
• Bachelor’s degree preferred or equivalent experience
• Creative eye, with an interest in design, style and trends
• A minimum of 2 years working in an administrative role requiring high level computer skills including intermediate CRM software skills. (MS Office Suite, Google Suite, Slack, Salesforce, Slack, Canva, LinkedIn, and more)
• Basic experience in social media
• 2 or more years’ experience in internal and external customer service
• Fast paced project management experience with honed organizational skills
• Solid acumen with numbers and an analytical and strategic thinker
• Personable and responsive, with exceptional verbal and written communication skills
• Creative and persistent problem solver

We are an Equal Opportunity Employer