Creative Administrative Assistant

Atc, Int'l; Katy (TX); On-site; USD 13,776 - 16,531; Part time

Job summary

Atc, Int'l is looking for a Creative Administrative Assistant in Katy, Texas. The role involves supporting design, communications, and organizational functions within the company, with a strong emphasis on multitasking and effective communication.

Ideal candidates should be organized, detail-oriented, and possess excellent interpersonal skills. Responsibilities include managing schedules, assisting in design tasks, and handling social media channels. A basic understanding of graphic design and proficiency in Microsoft Office and Adobe Creative Suite are preferred.

Pay ranges from $10 to $12 per hour with potential bonuses.

Qualifications

• Excellent verbal and written communication skills.
• Detail-oriented with excellent time management.
• Team player with a positive attitude.

Responsibilities

• Greeting and processing clients and guests.
• Creating and editing presentations and documents.
• Maintain company office and supplies.
• Manage social media sites and online engagement.

Skills

Verbal and written communication skills

Detail-oriented

Team player

Problem-solving

Proficient with MS Office

Familiarity with Adobe Creative Suite

Tools

Adobe Creative Suite

Microsoft Office

Videography software

Job description

Do you find it easy to communicate with/and are people-oriented, promote networking and socialize?Are you motivated to learn about local, national, and international markets? Do you have what it takes to effectively collaborate on multiple marketing/design projects simultaneously? Are you intrigued by working on international projects for various industries? If you value collaborative team efforts and high creative output, Atc, Int'l may be the place for you!

Job Description

The Creative Administrative Assistant will have a multifaceted role, one that will support the design, communications and organizational functions of the company.

Our ideal candidate must be highly organized, process excellent interpersonal, written and verbal communication skills, proficiency in social media, Microsoft Office and experience in Adobe Creative Suite/Cloud, Outlook, must be able to multi-task, be a strategic thinker, self-starter, highly motivated and results driven, with integrity and the ability to work with minimal supervision.

The CAA will support the direct needs of the CEO as well as those of the various departments. The primary Administrative responsibilities include:

• Greeting and processing clients and guests at the office
• C reating and editing presentations and documents as requested.
• Maintain company office, including supplies, equipment and overall office environment
• Maintain company and CEO schedules
• Attend meetings and keep record of minutes
• Maintain client and vendor profiles/records
• Schedule meetings, appointments and arrange travel
• Assist in coordinating office events
• Conduct research, compile data and have the ability to present findings in well organized presentation format.
• Meet with clients, vendors and other individuals/groups on behalf of CEO and/or company
• Research, coordinate and schedule monthly networking events for office
• Provide refreshments for visitors
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.

Coordinate all request for quotes with various vendors

Maintain all company and client login credentials,

Make copies, fax documents and mail documents as requested

Assist in identifying, scheduling and coordinating interns and other Creative Think Tank Contributors

Other administrative duties as required.

The CAA must also possess basic design skills. The primary Design responsibilities include:

• Designs and produces marketing materials including flyers, offering memoranda, e-mail blasts, invitations, announcements, etc. (using corporate branding standards templates)
• Uses desktop publishing applications to complete assignments involving word processing, page layouts and the creation of charts and computer graphics.
• Imports graphic images and integrates with text.
• Provides primary graphics support for customer meetings, presentations, awards, etc.
• Coordinates graphic production requirements with printers, vendors, and overall publication schedules.
• Works with vendors for quotes, purchase orders, press proofs, and coordinating delivery of final product.
• Maintains all graphic design equipment and software.
• Assist in editing videos for internal projects, as well as client projects

Manage company social media sites

Reply to online reviews/comments

Monitor hashtag feeds & post events.

Maintain company Vlog by capturing and chronicling company wide activities

Qualifications

Excellent verbal and written communication skills.

Detail-oriented, with excellent time management, able to shift priorities.

Team player, problem solver with a positive attitude.

Accepts direction well. Must be able to troubleshoot, think/act immediately and independently. Internet & social media savvy. Ability to multitask, operate efficiently, learn, and adapt quickly.

Forward thinker with a proactive mindset and attention to detail. Self-motivated team player with a desire and drive to learn and grow.

Highly proficient with MS Office

Working knowledge of Adobe Creative Suite preferred.

Able to easily shift priorities in a fast-paced, high-pressure environment

Preferred but not needed

• Experience using Adobe Creative Suite
• Experience in graphic design
• Knowledge of software upgrades and proficiency in Microsoft Office programs
• Experience with videography and video editing software

Additional Information

Pay: $10 - $12/hour

PLUS Performance Bonus