Project Operations and Finance Intern

Jobtailor; Boston (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Jobtailor in Boston is seeking a proactive Administrative Coordinator to support multiple departments with routine project coordination and reporting tasks. You will assist project managers, prepare reports, track results, and help with contracting, planning, and execution as needed.

Strong MS Office skills and clear communication are essential. You will participate in meetings, interface with cross-functional teams, and handle inquiries while maintaining schedules and data integrity in a

Qualifications

• High School Diploma/GED or equivalent.
• Enrolled in a related undergraduate or graduate program.
• Strong written and verbal communication skills.
• Comfortable working in cross-functional teams and supporting project managers.
• Ability to follow guidance and ask clarifying questions when needed.
• Detail-oriented with strong time management skills.
• Capable of handling multiple tasks and meeting deadlines.
• Proficient in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
• Experience with collaboration tools like Teams and SharePoint is helpful.
• Ability to interpret basic project data and identify trends or issues.
• Visa sponsorship is not available for this position.

Responsibilities

• Assist assigned departments and/or projects with basic and routine administrative support work
• Support routine and semi-routine project delivery activities following established procedures in project coordination and internal financial controls
• Assist Project Analysts with contracting, work planning, and project execution
• Support Project Managers throughout the project lifecycle
• Prepare reports and track and evaluate results
• Coordinate program developments
• Answer phones, receive messages, transmit information, make copies, edit documents, handle routine inquiries, and make appointments
• Participate in meetings and interface with various teams
• Assist management in analyzing data
• Work on special projects and conduct research as needed
• Perform other duties as assigned

Skills

Project Coordination

Data Analysis

Written Communication

Verbal Communication

Time Management

Cross-Functional Team Support

Education

High School Diploma/GED

Undergraduate/Graduate program enrollment

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

SharePoint

Job description

• Assist assigned departments and/or projects with basic and routine administrative support work
• Support routine and semi-routine project delivery activities following established procedures in project coordination and internal financial controls
• Assist Project Analysts with contracting, work planning, and project execution
• Support Project Managers throughout the project lifecycle
• Prepare reports and track and evaluate results
• Coordinate program developments
• Answer phones, receive messages, transmit information, make copies, edit documents, handle routine inquiries, and make appointments
• Participate in meetings and interface with various teams
• Assist management in analyzing data
• Work on special projects and conduct research as needed
• Perform other duties as assigned

Requirements

• High School Diploma/GED or equivalent
• Enrolled in a related undergraduate or graduate program
• Strong written and verbal communication skills
• Comfortable working in cross-functional teams and supporting project managers
• Ability to follow guidance and ask clarifying questions when needed
• Detail-oriented with strong time management skills
• Capable of handling multiple tasks and meeting deadlines
• Proficient in Microsoft Office Suite, especially Excel, Word, and PowerPoint
• Experience with collaboration tools like Teams and SharePoint is helpful
• Ability to interpret basic project data and identify trends or issues
• Visa sponsorship is not available for this position

Core Competencies

Demonstrates strong administrative support capabilities, including project coordination, data analysis, and effective communication within cross-functional teams. Proficient in Microsoft Office Suite and familiar with collaboration tools to assist in project delivery and reporting.

Highest-signal resume keywords

• Project Coordination
• Data Analysis
• Microsoft Office Suite Proficiency
• Strong Written And Verbal Communication
• Time Management

Hard Skills

• Project Execution
• Report Preparation
• Data Interpretation
• Contracting Support
• Work Planning

Soft Skills

• Detail-Oriented
• Ability To Follow Guidance
• Cross-Functional Team Support
• Strong Time Management
• Effective Communication

Certifications & Qualifications

• High School Diploma
• GED

Industry Keywords

• Administrative Support
• Project Lifecycle
• Financial Controls
• Routine Inquiries
• Special Projects

Tools & Technologies

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Teams
• SharePoint