Project & Operations Administrative Coordinator

Mortenson Construction; Fort Worth (TX); On-site; USD 51,000 - 69,000; Full time

Benefits offered by this job

Medical plans

Vision coverage

Dental plan

401k retirement plan

Paid time off

Holidays

Life insurance

AD&D insurance

Disability insurance

Mental health resources

Tuition reimbursement

Adoption assistance

Gym membership discount

Job summary

BLUvera, a Mortenson affiliate, is seeking an Operations & Administrative Coordinator to support day-to-day facility operations and onboarding processes. You will coordinate visitors, vendors, training, and workforce communications while assisting leadership with reporting and special projects.

Responsibilities span purchasing, inventory management, payroll-related admin, and facility coordination. Required: high school diploma, 3+ years’ experience, and strong MS Office skills.

Qualifications

• High school diploma or equivalent.
• 3+ years in administrative, operations coordination, or similar roles.
• Strong proficiency in Microsoft Office (Excel, Outlook, Word, Teams).
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently while coordinating across multiple teams.

Responsibilities

• Support day-to-day operational activities across the facility.
• Coordinate visitors, contractors, vendors, customers, and site guests.
• Support hiring activities, interview scheduling, candidate visits, and onboarding logistics.
• Coordinate training schedules, employee events, workforce activities, and facility communications.
• Assist operations leadership with administrative support, communications, reporting, and special projects.
• Help identify and address operational support needs to keep the facility running efficiently.
• Create and manage purchase requisitions and purchase orders.
• Track orders, deliveries, and vendor communications.
• Process receiving documentation and maintain records.
• Coordinate invoice matching and purchasing documentation.
• Maintain inventories of PPE, office supplies, and common-use materials.
• Coordinate replenishment of operational and administrative supplies.
• Support inventory audits and material tracking activities.
• Process and review employee timekeeping records.
• Support payroll-related administrative activities and resolve discrepancies.
• Maintain employee records, onboarding documentation, and workforce files.
• Support PTO administration and time-off records.
• Maintain training matrices, certifications, and training documentation.
• Coordinate required training, recertifications, and workforce compliance tracking.
• Support onboarding activities for new employees and contractors.
• Coordinate facility service requests and external service providers.
• Assist with workspace setup, office equipment, furniture coordination, and employee resources.
• Manage visitor processes, access requests, badges, keys, and facility support needs.
• Coordinate common area needs and facility consumables.
• Serve as a liaison between facility users and service providers to resolve site-related issues.
• Maintain personnel, operational, training, safety, and administrative records.
• Maintain document libraries, forms, templates, and controlled documents.
• Assist with document control and revision management activities.
• Support audits, inspections, and compliance recordkeeping.
• Ensure current operational documents and standards are readily accessible.
• Maintain labor, attendance, staffing, and training reports.
• Compile operational data and recurring reports for leadership.
• Assist with dashboards, presentations, and operational reporting.
• Coordinate site communications, announcements, and information boards.
• Maintain organized electronic and physical filing systems.

Skills

Organizational skills

Attention to detail

Strong communication

Independent work

Multitasking

Education

High school diploma or equivalent

Associate's or Bachelor's in Business/Operations (preferred)

Tools

Excel

Outlook

Word

Teams

Job description

BLUvera, a Mortenson affiliate, is seeking an Operations & Administrative Coordinator to support day-to-day facility operations and onboarding processes. You will coordinate visitors, vendors, training, and workforce communications while assisting leadership with reporting and special projects.

Responsibilities span purchasing, inventory management, payroll-related admin, and facility coordination. Required: high school diploma, 3+ years’ experience, and strong MS Office skills.