Project Administrative Assistant - BLUvera Manufacturing

Mortenson Construction; Fort Worth (TX); On-site; USD 51,000 - 69,000; Full time

Benefits offered by this job

Medical plans

Vision coverage

Dental plan

401k retirement plan

Paid time off

Holidays

Life insurance

AD&D insurance

Disability insurance

Mental health resources

Tuition reimbursement

Adoption assistance

Gym membership discount

Job summary

BLUvera, a Mortenson affiliate, is seeking an Operations & Administrative Coordinator to support day-to-day facility operations and onboarding processes. You will coordinate visitors, vendors, training, and workforce communications while assisting leadership with reporting and special projects.

Responsibilities span purchasing, inventory management, payroll-related admin, and facility coordination. Required: high school diploma, 3+ years’ experience, and strong MS Office skills.

Qualifications

• High school diploma or equivalent.
• 3+ years in administrative, operations coordination, or similar roles.
• Strong proficiency in Microsoft Office (Excel, Outlook, Word, Teams).
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently while coordinating across multiple teams.

Responsibilities

• Support day-to-day operational activities across the facility.
• Coordinate visitors, contractors, vendors, customers, and site guests.
• Support hiring activities, interview scheduling, candidate visits, and onboarding logistics.
• Coordinate training schedules, employee events, workforce activities, and facility communications.
• Assist operations leadership with administrative support, communications, reporting, and special projects.
• Help identify and address operational support needs to keep the facility running efficiently.
• Create and manage purchase requisitions and purchase orders.
• Track orders, deliveries, and vendor communications.
• Process receiving documentation and maintain records.
• Coordinate invoice matching and purchasing documentation.
• Maintain inventories of PPE, office supplies, and common-use materials.
• Coordinate replenishment of operational and administrative supplies.
• Support inventory audits and material tracking activities.
• Process and review employee timekeeping records.
• Support payroll-related administrative activities and resolve discrepancies.
• Maintain employee records, onboarding documentation, and workforce files.
• Support PTO administration and time-off records.
• Maintain training matrices, certifications, and training documentation.
• Coordinate required training, recertifications, and workforce compliance tracking.
• Support onboarding activities for new employees and contractors.
• Coordinate facility service requests and external service providers.
• Assist with workspace setup, office equipment, furniture coordination, and employee resources.
• Manage visitor processes, access requests, badges, keys, and facility support needs.
• Coordinate common area needs and facility consumables.
• Serve as a liaison between facility users and service providers to resolve site-related issues.
• Maintain personnel, operational, training, safety, and administrative records.
• Maintain document libraries, forms, templates, and controlled documents.
• Assist with document control and revision management activities.
• Support audits, inspections, and compliance recordkeeping.
• Ensure current operational documents and standards are readily accessible.
• Maintain labor, attendance, staffing, and training reports.
• Compile operational data and recurring reports for leadership.
• Assist with dashboards, presentations, and operational reporting.
• Coordinate site communications, announcements, and information boards.
• Maintain organized electronic and physical filing systems.

Skills

Organizational skills

Attention to detail

Strong communication

Independent work

Multitasking

Education

High school diploma or equivalent

Associate's or Bachelor's in Business/Operations (preferred)

Tools

Excel

Outlook

Word

Teams

Job description

Key Responsibilities

Operations Coordination

• Support day-to-day operational activities across the facility.
• Coordinate visitors, contractors, vendors, customers, and other site guests.
• Support hiring activities, interview scheduling, candidate visits, and onboarding logistics.
• Coordinate training schedules, employee events, workforce activities, and facility communications.
• Assist operations leadership with administrative support, communications, reporting, and special projects.
• Help identify and address operational support needs to keep the facility running efficiently.

Purchasing, Receiving & Inventory Administration

• Create and manage purchase requisitions and purchase orders.
• Track orders, deliveries, and vendor communications.
• Process receiving documentation and maintain accurate records.
• Coordinate invoice matching and purchasing documentation.
• Maintain inventories of PPE, office supplies, breakroom supplies, consumables, and common-use materials.
• Coordinate replenishment of operational and administrative supplies.
• Support inventory audits and material tracking activities.

Workforce & Training Administration

• Process and review employee timekeeping records.
• Support payroll-related administrative activities and resolve discrepancies.
• Maintain employee records, onboarding documentation, and workforce files.
• Support PTO administration, including tracking requests, coordinating approvals, and maintaining accurate time-off records.
• Maintain training matrices, certifications, qualification records, and training documentation.
• Coordinate required training, recertifications, and workforce compliance tracking.
• Support onboarding activities for new employees and contractors.

Facility Coordination

• Coordinate facility service requests and external service providers.
• Assist with workspace setup, office equipment, furniture coordination, and employee resources.
• Manage visitor processes, access requests, badges, keys, and facility support needs.
• Coordinate common area needs and facility consumables.
• Serve as a liaison between facility users and service providers to resolve site-related issues.

Documentation & Compliance Support

• Maintain personnel, operational, training, safety, and administrative records.
• Maintain document libraries, forms, templates, and controlled documents.
• Assist with document control and revision management activities.
• Support audits, inspections, and compliance recordkeeping.
• Ensure current operational documents and standards are readily accessible.

Reporting & Administrative Support

• Maintain labor, attendance, staffing, and training reports.
• Compile operational data and recurring reports for leadership.
• Assist with dashboards, presentations, and operational reporting.
• Coordinate site communications, announcements, and information boards.
• Maintain organized electronic and physical filing systems.

Required Qualifications

• High school diploma or equivalent.
• 3+ years of experience in administrative, operations coordination, office management, project support, or similar roles.
• Strong proficiency in Microsoft Office, including Excel, Outlook, Word, and Teams.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently while coordinating across multiple teams.

Preferred Qualifications

• Experience supporting manufacturing, construction, logistics, distribution, or industrial operations.
• Experience with ERP, purchasing, inventory, payroll, or workforce management systems.
• Associate's or Bachelor's degree in Business, Operations, or a related field.
• Experience supporting startup operations or project teams.

Success in This Role

• Keep the facility organized, stocked, and operating efficiently.
• Maintain accurate workforce, training, purchasing, and operational records.
• Ensure employees have the resources, information, and support they need to be successful.
• Coordinate the many administrative and logistical details that enable safe and productive operations.
• Anticipate needs and resolve issues before they impact production or project execution.
• Become a trusted resource for employees, supervisors, vendors, and operational leaders.

A few benefits offered include:

(for Non-Craft & Non-Union Craft working 25+ hours / week)

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

The base pay range for this role is $51,000 - $68,900. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C. - 12.5%).

Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity.

Please make note:

• Visa sponsorship is not offered for this position.
• Our postings are typically open a minimum of 5 days and an average of 44 days.

ABOUT BLUvera

BLUvera, a Mortenson affiliate, is the leading manufacturer creating solutions that are industrializing the construction industry. We provide innovative building solutions that deliver a faster, safer, and more predictable experience for construction projects. Our products are fabricated with unprecedented precision, accuracy, and speed, providing customers with a fast, cost-effective, and safer building solution.

Let's Redefine Possible

Equal Employment Opportunity

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

Other Items to Note

• Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.