Project & Office Administrative Coordinator

Kiewit; Wisconsin; On-site; USD 40,000 - 60,000; Full time

Job summary

Kiewit is seeking an Administrative Coordinator to provide essential support to office leadership, joint venture partners, and project teams in our Southeast District. You will streamline communications, manage documents, and coordinate schedules to keep programs moving smoothly.

The role emphasizes confidentiality, attention to detail, and a proactive approach to office operations, payroll-related activities, and vendor relations across multiple sites.

Qualifications

• 2+ years in administrative or project coordination roles.
• Associate's degree preferred.
• Strong written and verbal communication skills.
• Proficiency with Microsoft 365 apps (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
• Excellent organizational skills and multi-tasking ability.

Responsibilities

• Serve as central admin point for teams, JV partners, vendors, and stakeholders.
• Coordinate calendars, meetings, travel, and meeting logistics.
• Prepare reports, correspondence, and project documents.
• Track action items, deadlines, and deliverables.
• Maintain records and document control processes.
• Support onboarding, payroll/additions, and I-9 documentation.
• Assist with accounts payable routing, coding, and expense reporting.
• Coordinate office operations, mail, supplies, and vendor services.
• Monitor shared inboxes and handle confidential information.
• Identify process improvements and support special projects.

Skills

Administrative support

Project coordination

Office management

Microsoft 365

Communication

Confidentiality

Education

Associate's degree

Tools

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

Kiewit is seeking an Administrative Coordinator to provide essential support to office leadership, joint venture partners, and project teams in our Southeast District. You will streamline communications, manage documents, and coordinate schedules to keep programs moving smoothly.

The role emphasizes confidentiality, attention to detail, and a proactive approach to office operations, payroll-related activities, and vendor relations across multiple sites.