Administrative Coordinator - South Central District

Kiewit; Port Arthur (TX); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Comprehensive benefits

Retirement matching

Paid time off

Job summary

Kiewit's South Central District seeks an Administrative Clerk to support project and office operations on a Santa Teresa, NM project. You will handle administrative, clerical, and document control tasks with strong organization and attention to detail in a fast-paced construction setting.

You will maintain records, process documentation, coordinate activities, and assist project personnel with day-to-day needs, collaborating with diverse teams to keep workflows efficient and compliant.

Qualifications

• 1+ years of administrative, clerical, office support, or construction administration experience preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with SharePoint, SAP, Oracle, or document management systems preferred.
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize multiple tasks and manage competing deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and within a team-oriented environment.
• Demonstrated professionalism and customer service skills.
• Experience in engineering, construction, industrial, or project-based environments is a plus.

Responsibilities

• Maintain project files, records, correspondence, and document management systems.
• Perform data entry and ensure accuracy of project and administrative information.
• Assist with preparation, distribution, and filing of project documentation, reports, contracts, and correspondence.
• Process invoices, purchase orders, expense reports, and other project-related documentation.
• Support onboarding activities for craft and staff employees, including documentation and record maintenance.
• Coordinate meetings, conference rooms, travel arrangements, and office schedules.
• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Maintain office supplies, equipment, and inventory levels.
• Assist project teams with document tracking, scanning, copying, and filing activities.
• Generate reports using Microsoft Office applications and internal company systems.
• Support payroll, timekeeping, and workforce documentation activities as needed.
• Maintain confidentiality of company, project, and employee information.
• Perform additional administrative duties as assigned.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Independent work

Tools

Microsoft Office Suite

SharePoint

SAP

Oracle

Document management systems

Job description

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Location: Port Arthur, TX, US El Paso, TX, US Santa Teresa, NM, US

Requisition ID:181438

Job Level:Entry Level

Home District/Group:South Central District

Department:Administration

Market:Transportation

Employment Type:Full Time

Position Overview

As an Administrative Clerk, you will play a key role in supporting project and office operations by providing administrative, clerical, and document control support to project teams and business staff. This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced construction environment. The Administrative Clerk will be responsible for maintaining accurate records, processing documentation, coordinating office activities, and assisting project personnel with day-to-day administrative needs.

District Overview

Kiewit's South Central District is one of Kiewit's leading infrastructure districts specializing in heavy civil, transportation, and water resource markets. Projects you could be working on could include mass grading, drainage, paving, utility and more. Although most of our work is regionally based in the south-central region of the United States, we also pursue various projects stretching across the United States. We are looking for individuals who are passionate about infrastructure and committed to the construction industry as opposed to design.

Location

This position will be based on a project in the Santa Teresa, NM area.

Responsibilities

• Maintain project files, records, correspondence, and document management systems.
• Perform data entry and ensure accuracy of project and administrative information.
• Assist with preparation, distribution, and filing of project documentation, reports, contracts, and correspondence.
• Process invoices, purchase orders, expense reports, and other project-related documentation.
• Support onboarding activities for craft and staff employees, including documentation and record maintenance.
• Coordinate meetings, conference rooms, travel arrangements, and office schedules.
• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Maintain office supplies, equipment, and inventory levels.
• Assist project teams with document tracking, scanning, copying, and filing activities.
• Generate reports using Microsoft Office applications and internal company systems.
• Support payroll, timekeeping, and workforce documentation activities as needed.
• Maintain confidentiality of company, project, and employee information.
• Perform additional administrative duties as assigned.

Qualifications

• 1+ years of administrative, clerical, office support, or construction administration experience preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with SharePoint, SAP, Oracle, or document management systems preferred.
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize multiple tasks and manage competing deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and within a team-oriented environment.
• Demonstrated professionalism and customer service skills.
• Experience in engineering, construction, industrial, or project-based environments is a plus.

Other Requirements:

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There's no limit to what you'll do at Kiewit. Whether you're building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people's lives for generations to come.

Here you'll have endless opportunities to expand your expertise through on-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that's among the best in our industry.From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.