Project Manager, Workplace & Sustainability

Aquent (United States); San Francisco (CA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Aquent is seeking a Project Manager for Corporate Workplace & Sustainability to partner with a premier global beauty retailer. Based in San Francisco, this hybrid role manages office buildouts, space planning, and sustainability initiatives across the client’s corporate offices.

You will coordinate with client stakeholders, internal teams, vendors, and IT to deliver projects on time and within budget, while elevating the employee workplace experience and environmental data tracking.

Qualifications

• 2+ years in project or program management.
• Ability to build project plans and track budgets.
• Familiarity with office management platforms and reading floor plans; AutoCAD a plus.

Responsibilities

• Lead end-to-end Workplace Buildouts, relocations, decommissioning and space enhancements from scope to handoff.
• Coordinate with building management, IT and service providers on HVAC, lighting, electrical infrastructure, access control and security systems.
• Oversee workplace technology upgrades, space planning, desk reservations, visitor management and service requests.
• Drive Sustainability & ESG initiatives including energy efficiency, waste reduction and environmental data tracking.
• Map and optimize workplace workflows, implement project tracking tools and define responsibilities.
• Manage vendor bids/contracts and monitor budgets, schedules and contractor deliverables.
• Maintain transparent progress reporting, track risks, and coordinate testing, training and communications.
• Uphold client values of Passion for Client Service, Innovation, Expertise, Balance, Respect, Teamwork and Initiative.

Skills

Project management

Budget management

Stakeholder communication

Adaptability

Detail-oriented

Tools

AutoCAD

Job description

Project Manager – Corporate Workplace & Sustainability (Supporting Premier Global Beauty Retail Client)

Location: San Francisco, CA

Work Arrangement: Hybrid (3 days onsite / 2 days remote)

About the Opportunity

Are you an organized, proactive project management professional eager to make a visible impact on the corporate footprint of an industry-leading global beauty retailer?

We are seeking a Project Manager, Corporate Workplace & Sustainability to partner directly with our global beauty retail client. In this role, you will help support their corporate offices, elevate the employee workplace experience, and advance key sustainability priorities. Partnering closely with client stakeholders, internal teams, technical specialists, and external vendors, you will manage a dynamic portfolio of projects—ranging from office buildouts and space enhancements to building systems, workplace technology, and environmental tracking.

Whether you have a background in workplace/facilities management, real estate, construction, or operational process improvements, this position offers an exciting opportunity to learn, grow, and directly impact how our client’s team operates every day.

Key Responsibilities

• Workplace Buildouts & Space Management: Deliver end-to-end management of office buildouts, relocations, decommissioning, and space enhancements for our client—from initial scope and budgeting through completion and operational handoff.
• Building & Security Systems: Partner with client building management, IT, and specialized service providers to lead technical projects involving HVAC, lighting, electrical infrastructure, access control, and security systems.
• Workplace Technology & Tools: Oversee implementation and upgrades for office management systems, including space planning, desk reservations, visitor management, and service request platforms.
• Sustainability & ESG Initiatives: Collaborate with subject-matter experts to drive sustainability projects, including energy efficiency, waste reduction, resource conservation, and environmental data tracking.
• Workflow & Process Optimization: Map and refine workplace workflows, introduce project tracking tools, and clarify responsibilities to elevate overall project execution and service delivery for the client.
• Vendor & Budget Management: Track project costs, review vendor bids/contracts, and manage contractors and consultants to ensure deliverables meet client standards, schedules, and budget requirements.
• Stakeholder Communications & Change Management: Maintain transparent progress reporting, track project risks, and coordinate testing, training, and communications to ensure seamless operational transitions and minimal disruption to client staff.
• Embody Client Values: Demonstrate core brand values of Passion for Client Service, Innovation, Expertise, Balance, Respect for All, Teamwork, and Initiative.

What We’re Looking For

• Experience: 2+ years of project or program management experience (preferably supporting corporate workplace, facilities, real estate, construction, sustainability, or operational improvement initiatives). We are also open to candidates with less formal PM experience who possess exceptional administrative skills and a strong eagerness to learn.
• Project Delivery Skills: Proven ability to build project plans, track budgets, manage dependencies across concurrent projects, and drive initiatives independently.
• Technical & Tool Proficiency: Proficiency with project management software and tracking tools; familiarity with office management platforms and reading floor plans. (Working knowledge of AutoCAD is a plus).
• Cross-Functional Collaboration: Clear communication skills with both technical partners (contractors, IT, building engineers) and non-technical client stakeholders.
• Adaptability & Drive: Strong organizational, problem-solving, and detail-oriented skills, with comfort navigating changing priorities in a fast-paced environment.

Preferred Background & Experience

• Strong administrative and organizational background.
• Prior exposure to real estate, corporate facilities, or construction environments is a plus, but not required.
• Eagerness to learn, adapt, and build strong client relationships.

Why Join This Project?

• Workplace Culture: Hybrid work arrangement in San Francisco, CA (3 days onsite per week / 2 days remote).
• Career Growth: Broad exposure across corporate real estate, facilities, sustainability, and workplace technology.
• High-Visibility Impact: Direct influence over the workplace experience and operational efficiency for a premier global beauty brand.