Project Coordinator

Educated Solutions Corp; Chicago (IL); Hybrid; USD 60,000 - 75,000; Full time

Job summary

A premier beauty retail company is seeking a Project Coordinator to support an international team. This hybrid role involves maintaining project plans, managing calendars, and organizing travel logistics. The ideal candidate has over 2 years of project management experience and strong organizational skills. This is a 5-month contract opportunity based in Chicago and Bolingbrook, offering the ability to extend based on performance. Join a collaborative environment and contribute to global operations.

Qualifications

• Minimum 2+ years of experience in project management or coordination.
• Experience in managing calendars and travel logistics for multiple leaders.
• Fluent in written and verbal communication with strong editing skills.

Responsibilities

• Manage executive and team calendars, coordinate meetings, and organize travel.
• Support international projects by maintaining plans, schedules, and deliverables.
• Prepare, edit, and format professional documents and reports.

Skills

Project management experience

Strong communication skills

Detail-oriented organization

Ability to collaborate across teams

Tools

SharePoint

Monday.com

Smartsheet

Microsoft Office Suite

Job description

ESC has an exciting opportunity for a Project Coordinator to support our premier beauty retail client’s international team. The Project Coordinator plays a critical role in supporting global operations through effective project coordination, communication, and administrative excellence. This position requires a highly organized, detail-oriented professional with strong project management experience and the ability to collaborate across diverse teams and time zones.

This is a hybrid role, working onsite in Bolingbrook, IL six days/month and starts as 5-month contract opportunity with the ability to extend.

Key Responsibilities

Administrative Support

• Manage executive and team calendars, coordinate meetings, prepare agendas, and organize domestic and international travel logistics.
• Ensure timely communication and follow-up on key actions and deliverables.
• Maintain professionalism and accuracy across all administrative interactions.

Project Planning and Coordination

• Support cross-functional and international projects by maintaining project plans, timelines, schedules, and deliverables using tools such as SharePoint, Monday.com, or Smartsheet.
• Track project milestones and dependencies, escalating risks or delays when necessary.
• Partner with global stakeholders to ensure alignment and on-time execution.

Documentation and Reporting

• Maintain a centralized project documentation repository to ensure version control and accessibility.
• Prepare, edit, and format professional documents, meeting summaries, and reports with a focus on clarity, structure, and visual presentation.
• Monitor and track unresolved issues, action items, and project risks.

Communication and Collaboration

• Serve as a liaison across international and cross-functional teams to support communication flow, collaboration, and consistency.
• Foster a positive, inclusive, and solutions-oriented team environment.

Qualifications & Requirements

• Minimum 2+ years of experience in a project management or project coordination role, with proven ability to manage timelines, deliverables, and cross-functional dependencies.
• Minimum 2+ years of experience supporting multiple leaders with calendar management, scheduling, and travel coordination.
• Experience using SharePoint, Monday.com, and/or Smartsheet for project management, tracking, and document organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills with excellent editing and document formatting abilities to ensure professional presentation and aesthetic consistency.
• Highly organized, adaptable, and detail-oriented with the ability to prioritize in a fast-paced environment.
• Demonstrated ability to work independently and collaboratively with global teams.
• Friendly, approachable, and professional demeanor.
• Bi-lingual proficiency (written and verbal) a plus; language(s) based on business need.
• Positive attitude and commitment to supporting a collaborative, high-performance culture.
• Hybrid position, flexibility to be onsite in Chicago and Bolingbrook Offices