Project Manager – Veeva Vault

WinWire Technologies Inc.; Foster City (CA); On-site; USD 120,000 - 150,000; Full time

Job summary

WinWire Technologies Inc. is seeking an experienced Project Manager to lead end-to-end management of the Clinical, Veeva Vault, and Disaster Recovery (DR) validation initiatives. The role coordinates clinical and technical teams to ensure scope, timeline, dependencies, and milestones are met.

You will drive RAID, risk mitigation, and stakeholder communications, providing regular updates and ensuring compliance with GxP and regulatory requirements throughout the project lifecycle.

Qualifications

• 8+ years of project management experience in Clinical/DR validation programs.
• Experience managing complex technical projects with planning, scheduling and milestones.
• Knowledge of RAID, risk mitigation, and cross-functional coordination.

Responsibilities

• Develop and maintain the DR Validation project plan with activities, dependencies, milestones, and deliverables.
• Track project progress, action items, milestones, and deliverables through completion.
• Facilitate regular status meetings, working sessions, and stakeholder updates.
• Maintain RAID logs covering risks, assumptions, issues, dependencies, and mitigations.
• Identify schedule risks and blockers and drive resolution across teams.
• Coordinate DR testing readiness, execution, follow-up, and completion tracking.

Skills

Project management

Life sciences domain knowledge

Risk management

Stakeholder communication

Leadership

Tools

Jira

Azure DevOps

Smartsheet

MS Project

Excel/PowerPoint

Job description

Project Manager – Veeva Vault

We are seeking an experienced Project Managers – responsible for planning, coordinating, tracking, and providing end-to-end project management support for the Clinical, Veeva Vault and Disaster Recovery (DR) Validation project, ensuring DR testing activities are completed according to the agreed scope, timeline, dependencies, and milestones. The role will work closely with Clinical/Vault teams, technical teams, validation stakeholders, and project leadership to manage progress, risks, issues, dependencies, and stakeholder communications.

Skills / Experience

• 8+ years of Project Management experience, including experience in Clinical, Disaster Recovery / DR project planning and coordination; Experience managing complex technical projects involving Project planning, scheduling, and milestone tracking; Experience Risk, issue, and dependency management (RAID), project management methodologies (Agile, Scrum, Waterfall, Hybrid)
• Experience working within Life Sciences, Pharmaceutical, Biotechnology, or Healthcare organizations
• Knowledge of GxP regulations, validation processes, and regulated environments
• Experience managing stakeholders across business and technical organizations
• Proficiency with project management tools such as Jira, Azure DevOps, Smartsheet, MS Project, or similar
• Strong risk management, communication, and leadership skills

Secondary Skills / Good to have

• Veeva Vault / Vault Clinical knowledge; Clinical Trial / Clinical Operations domain knowledge
• Disaster Recovery and Business Continuity concepts; GxP / CSV / Computer System Validation awareness
• Quality and compliance processes; Agile / Waterfall project methodologies
• Jira, Azure DevOps, Smartsheet, MS Project, or similar project-management tools
• Microsoft Excel / PowerPoint / Teams / SharePoint; Experience with enterprise application validation/testing
• Vendor and third-party coordination

Job / Role Description

• Develop and maintain the DR Validation project plan, including activities, dependencies, milestones, deliverables, and target dates; Coordinate DR validation activities across business, application, infrastructure, validation, and other applicable teams
• Track project progress, action items, milestones, and deliverables through completion
• Facilitate regular project status meetings, working sessions, and stakeholder updates
• Maintain RAID logs covering risks, assumptions, issues, dependencies, and mitigation actions
• Identify schedule risks, cross-team dependencies, and potential blockers and drive them toward resolution
• Coordinate DR testing readiness, execution, follow-up activities, and completion tracking
• Ensure project documentation, status reports, meeting minutes, and action trackers are maintained
• Provide regular project status reporting to project leadership and stakeholders
• Support stakeholder communication and escalation management as required; Provide project management support through completion of the agreed Vault Clinical DR validation and testing activities
• Communicate effectively with internal and customer stakeholders; Problem-Solving and Analytical Thinking:
• Capability to troubleshoot and resolve issues efficiently; Analytical mindset
• Provides regular updates, proactive and due diligent to carry out responsibilities

What Success Looks Like / Expected Outcome

• Technical Project Manager will have successfully established and driven the Data Strategy program, delivering measurable business and technical outcomes, including:
• Strategic Program Delivery – Successfully execute key milestones of the Data Strategy roadmap on schedule and within budget; Establish a structured governance model, including steering committees, stakeholder forums, and project reporting mechanisms; Align business objectives with data initiatives and ensure stakeholder buy-in across functions
• Data Governance & Compliance – Implement or strengthen data governance processes, standards, and controls; Ensure data-related initiatives comply with GxP requirements and organizational regulatory standards; Facilitate risk assessments and remediation plans for data quality, compliance, and operational risks.
• Stakeholder Engagement – Build strong relationships with business leaders, IT teams, data owners, and external partners; Establish clear communication channels and executive-level reporting that provide visibility into project health, risks, and achievements; Drive consensus and decision-making across cross-functional teams

Why Join WinWire: Your Path to Professional Excellence in the Age of AI

As an Employer of Choice, WinWire offers an exceptional workplace culture, industry recognition, and an unwavering commitment to employee growth. Here is why top talent chooses us:

• AI-First. Globally Recognized: Honored at the World Economic Forum in Davos for our pioneering "Agentic AI @ Scale" work, cementing our position as a forward-thinking, AI-first services firm shaping the future of enterprise technology. Read Press Release
• Microsoft Gold Standard: A 6x Microsoft Global Partner of the Year Winner/Finalist — reflecting our consistent delivery of industry-leading solutions and our deep, trusted partnership with Microsoft. Learn more about our MSFT relationship
• Joining the NTT DATA Family: WinWire (Part of NTT DATA), a $30 billion global leader in AI, digital business, and technology services. This means greater career stability, broader client exposure, and access to a vast landscape of opportunities across a truly global organization. Read Press Release
• Award-Winning Culture: Certified as a Best Place to Work® four times, our workplace culture is not just a talking point — it is a proven, recognized commitment to creating an environment where people genuinely thrive. Watch video
• People-First Environment: With a strong 4.0 Glassdoor rating , our employees speak for themselves. We prioritize wellbeing, inclusivity, and a culture of respect at every level of the organization.
• Invest in Your Growth: From continuous learning programs to structured career development pathways, we equip our team with the skills, tools, and opportunities needed to grow and lead in the age of AI.