Project Manager, Turn (seasonal)

Campus Make Ready; San Antonio (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Campus Make Ready is seeking a Project Coordinator to oversee on-site vendor crews during student housing turnover. The role runs in a fast-paced, 10–21 day window each season, beginning with training led by the Regional Project Manager and on-site team.

You will learn the turn process, use Entrata and Google Sheets, and coordinate contractors to ensure timely completion.

Qualifications

• Experience coordinating field crews during turnover or construction projects.
• Ability to track progress across multiple units and shifts.

Responsibilities

• Schedule units and coordinate crews daily.
• Perform walkthroughs and flag deficiencies for re-clean or touch-ups.
• Maintain clear client communications and update stakeholders on progress.
• Monitor materials, paint and supplies, and report inventory usage.
• Document scope, damages, access issues, and deviations for billing.

Skills

Vendor coordination

Scheduling

Quality control

Communication

Documentation

Tools

Entrata

Google Sheets

Job description

Campus Make Ready specializes in student housing turn services, providing expert painting, cleaning, and make-ready work during the fast-paced turn season. Our focus on organization, communication, and technology ensures units are completed on time and within budget—helping property managers stay stress-free and fully prepared for student move-ins.

About the Role

The Project Coordinator is a seasonal, on-site role responsible for overseeing vendor crews and tracking unit progress during the student housing turnover process. Turns typically take place over a 10–21 day window in late summer, when hundreds of students move out and new residents move in shortly after.

Training begins 1–2 weeks before move-out day and is led by your Regional Project Manager along with the on-site property team. You’ll be trained on the specific turn process for your assigned community, introduced to tools like Entrata and Google Sheets, and prepared for contractor coordination and on-the-ground execution.

What You'll Do:

Daily Scheduling & Crew Coordination

• Assign units to crews and ensure balanced workloads
• Track progress and confirm all crews are working efficiently and safely

Quality Control & Inspections

• Perform walkthroughs of completed units before releasing to client
• Flag deficiencies and direct crews to re-clean or touch up as needed
• Ensure scope items (walls, trim, furniture, appliances, etc.) are properly addressed

Client Communication

• Serve as the primary point of contact with property staff
• Communicate daily updates, delays, or issues as they arise

Logistics & Supplies

• Confirm correct paint is delivered and distributed to painters
• Monitor materials usage and ensure return of leftover inventory
• Ensure cleaners have proper supplies and use correct products
• Document and report damages, unit access issues, or major deviations from scope
• Coordinate with internal team or client for fast solutions

General Oversight

• Enforce site expectations: no unapproved visitors, no missed cleanup, and professional conduct
• Track keys and ensure they are returned daily
• Monitor crew housing assignments if applicable

Touch-Up & Post-Move-In Readiness

• Coordinate and respond to touch-up requests on Move-In Day and for 3 days after
• Ensure go-backs are completed the same day they are assigned

Documentation

• Collect completed unit assignment sheets daily and submit to ownership for approval

Invoicing & Billing Support

• Track completed units for billing purposes