Project Manager, Talent Services

Danny Wimmer Presents; Nashville (TN); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO

Sick days

Medical/dental/vision benefits

401k benefits

Job summary

Danny Wimmer Presents is seeking a Contracts Admin to support the Talent Services and Legal teams in Nashville or Los Angeles. The role blends contract administration, talent operations, and executive coordination, ensuring timely delivery of artist agreements and accurate contract records.

You will manage the contract lifecycle, collaborate with internal partners, and maintain dashboards and trackers to provide visibility into milestones and deadlines, while handling administrative tasks and

Qualifications

• Bachelor's degree or equivalent
• 2–4 years of experience in contract administration, executive support, talent coordination, event operations, or related role
• Experience in music/live events preferred

Responsibilities

• Prepare artist offers, performance agreements, and contract documents using templates
• Manage artist contract process from offer to execution, track milestones and deliverables
• Serve as central point of coordination for artist contracting across internal teams
• Develop and maintain project trackers, booking grids, talent schedules, and dashboards
• Coordinate booking timelines and follow up with stakeholders to keep projects moving
• Enter and maintain artist, contract, and event information in Airtable and internal systems
• Distribute marketing assets associated with artist agreements
• Prepare artist analysis reports and assist operational reporting
• Assist with show settlements and contract-related tasks
• Process wire requests, deposits, and financial documentation
• Review incoming contracts for completeness and routing
• Track deadlines, renewals, and notice periods
• Assist with vendor agreements and insurance certificates
• Evaluate workflows and implement process improvements
• Support cross-functional initiatives and special projects

Skills

Organizational skills

Attention to detail

Communication skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Adobe Acrobat

Airtable

Job description

At Danny Wimmer Presents, we don't just produce festivals—we create unforgettable experiences where music, fans, and brands come together. We're looking for a highly organized and detail-oriented Contracts Admin to join our Legal team and support the Talent Services department.

This is a hybrid role that combines contract administration, talent operations, and executive-level coordination. You'll help manage artist agreements, maintain booking and contract records, coordinate with internal teams, and keep critical deadlines on track. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and being the person who keeps everything moving behind the scenes.

Key Responsibilities

• Prepare artist offers, performance agreements, and other contract documents using established templates.
• Manage the artist contract process from initial offer through execution, coordinating timelines, tracking deliverables, and ensuring all milestones are completed accurately and on schedule.
• Serve as the central point of coordination for artist contracting, communicating priorities, status updates, and deadlines across internal teams.
• Develop and maintain project trackers, booking grids, talent schedules, and contract dashboards to provide visibility into contract status and key milestones.
• Coordinate booking timelines and proactively follow up with internal stakeholders and external partners to keep projects moving forward.
• Enter and maintain artist, contract, and event information within Airtable and other internal systems, ensuring data accuracy and consistency.
• Collect, organize, and distribute marketing assets associated with artist agreements.
• Prepare artist analysis reports, compile talent-related data, and assist with operational reporting.
• Assist with show settlements and other contract-related administrative tasks.
• Process wire requests, deposits, and other financial documentation associated with artist agreements.
• Review incoming contracts for completeness and route agreements through the appropriate approval and signature process.
• Track contract deadlines, deliverables, renewals, and notice periods to ensure timely completion and follow-through.
• Assist with vendor agreements, insurance certificates, and other administrative legal documentation as needed.
• Continuously evaluate workflows, recommend process improvements, and help implement more efficient contract administration and project management practices.
• Support additional administrative responsibilities, cross-functional initiatives, and special projects as assigned.

Preferred Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• 2–4 years of experience in contract administration, executive support, talent coordination, event operations, or a related administrative role.
• Experience in the music, entertainment, live events, venue, casino, or hospitality industry is strongly preferred.
• Previous experience supporting executives or working in a highly collaborative, fast-paced environment is a plus.
• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple priorities and meet tight deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and Adobe Acrobat; Airtable experience is a plus.
• A proactive mindset with a willingness to learn and take on new responsibilities.
• Passion for live music and the festival industry.

This position is hybrid in Nashville, TN or Los Angeles, CA, with at least four days in the office, with the flexibility to work remotely one day a week.

Salary range is DOE. Additional benefits include PTO, sick days, and medical/dental/vision/401k benefits. This represents the typical salary range for this position and is just one component of DWP's total compensation package for employees.