Artist Contracts & Talent Operations Coordinator

Danny Wimmer Presents; Nashville (TN); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

PTO

Sick days

Medical/dental/vision/401k benefits

Job summary

Danny Wimmer Presents is seeking a Contracts Admin to join our hybrid Legal team supporting Talent Services in Nashville and Los Angeles. You’ll manage artist agreements, booking records, and cross-functional coordination to keep contracts moving on tight timelines.

The role emphasizes meticulous organization, data accuracy in Airtable, and proactive communication with internal teams and partners. A 2–4 year background in related admin or contract work is ideal.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• 2–4 years of experience in contract administration, executive support, talent coordination, event operations, or a related administrative role.
• Experience in the music, entertainment, live events, venue, casino, or hospitality industry is strongly preferred.
• Previous experience supporting executives or working in a highly collaborative, fast-paced environment is a plus.
• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple priorities and meet tight deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and Adobe Acrobat; Airtable experience is a plus.

Responsibilities

• Prepare artist offers, performance agreements, and other contract documents using established templates.
• Manage the artist contract process from initial offer through execution, coordinating timelines, tracking deliverables, and ensuring all milestones are completed accurately and on schedule.
• Serve as the central point of coordination for artist contracting, communicating priorities, status updates, and deadlines across internal teams.
• Develop and maintain project trackers, booking grids, talent schedules, and contract dashboards to provide visibility into contract status and key milestones.
• Coordinate booking timelines and proactively follow up with internal stakeholders and external partners to keep projects moving forward.
• Enter and maintain artist, contract, and event information within Airtable and other internal systems, ensuring data accuracy and consistency.
• Collect, organize, and distribute marketing assets associated with artist agreements.
• Prepare artist analysis reports, compile talent-related data, and assist with operational reporting.
• Assist with show settlements and other contract-related administrative tasks.
• Process wire requests, deposits, and other financial documentation associated with artist agreements.
• Review incoming contracts for completeness and route agreements through the appropriate approval and signature process.
• Track contract deadlines, deliverables, renewals, and notice periods to ensure timely completion and follow-through.
• Assist with vendor agreements, insurance certificates, and other administrative legal documentation as needed.
• Continuously evaluate workflows, recommend process improvements, and help implement more efficient contract administration and project management practices.
• Support additional administrative responsibilities, cross-functional initiatives, and special projects as assigned.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Microsoft Office

Adobe Acrobat

Airtable

Project coordination

Education

Bachelor's degree or equivalent

Tools

Airtable

Microsoft Office

Adobe Acrobat

Job description

Danny Wimmer Presents is seeking a Contracts Admin to join our hybrid Legal team supporting Talent Services in Nashville and Los Angeles. You’ll manage artist agreements, booking records, and cross-functional coordination to keep contracts moving on tight timelines.

The role emphasizes meticulous organization, data accuracy in Airtable, and proactive communication with internal teams and partners. A 2–4 year background in related admin or contract work is ideal.