Project Manager, Strategic Initiatives & Engagement

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Retirement match

Job summary

Michigan Medicine seeks a Project Manager Associate to coordinate a portfolio of FCVC strategic initiatives, leading planning, execution, and evaluation of engagement activities, stakeholder communications, and strategic events.

Working with FCVC leadership, staff, donors, advisory board members, partners, and Michigan Medicine colleagues, the role manages project timelines, develops implementation plans, and ensures successful completion of initiatives aligned with organizational goals.

Qualifications

• Bachelor's degree or equivalent in a related field (Healthcare Admin, Business, Public Health, Communications, or PM).
• 1–2 years of project, program, event, or operational initiative management.
• Strong multitasking and deadline management abilities.
• Excellent organizational, communication, stakeholder engagement, and problem‑solving skills.
• Experience with collaboration tools (MS Teams, Planner, Google Drive, Canva, OneNote).

Responsibilities

• Lead planning, execution, monitoring, and completion of strategic FCVC initiatives.
• Coordinate activities across multiple stakeholder groups to ensure alignment and timely delivery.
• Develop implementation plans, timelines, and reporting mechanisms.
• Prepare materials, summaries, and recommendations for leadership review.
• Track outcomes and evaluate effectiveness of initiatives.
• Support advisory boards, leadership councils, donor engagement activities, and stakeholder programs.
• Coordinate communications and content development with teams and leadership.

Skills

Project coordination

Stakeholder management

Communication

Organizational skills

MS Office (Teams & Planner)

Education

Healthcare Administration

Business Administration

Public Health

Communications

Project Management

Tools

MS Office (Teams/Planner)

Google Drive/Dropbox

Canva

OneNote

Job description

Job Summary

The Project Manager Associate serves as the primary coordinator and project manager for a portfolio of strategic initiatives that advance the mission, priorities, and visibility of the Frankel Cardiovascular Center (FCVC). This role leads the planning, execution, and evaluation of high-impact engagement activities, stakeholder communications, special projects, publications, and strategic events.

Job Summary

The Project Manager Associate serves as the primary coordinator and project manager for a portfolio of strategic initiatives that advance the mission, priorities, and visibility of the Frankel Cardiovascular Center (FCVC). This role leads the planning, execution, and evaluation of high-impact engagement activities, stakeholder communications, special projects, publications, and strategic events. Working closely with Frankel CVC leadership, faculty, staff, donors, advisory board members, organizational partners, and Michigan Medicine colleagues, the position manages project timelines, coordinates stakeholders, develops implementation plans, and ensures successful completion of initiatives that support organizational goals. The role requires strong project management, communication, relationship management, and organizational skills, with responsibility spanning multiple concurrent projects and priorities.

Responsibilities*

Strategic Project Management (35%)

• Lead planning, execution, monitoring, and completion of strategic initiatives supporting FCVC priorities, including:
• Multi-Disciplinary Grand Rounds
• Special Grand Rounds
• Town Halls
• National Advisory Board (NAB)
• Community outreach and stakeholder engagement activity
• FCVC Annual Report
• International Programs Portfolio
• Develop and manage project plans, timelines, workstreams, deliverables, and reporting mechanisms.
• Coordinate activities across multiple stakeholder groups to ensure alignment and timely completion of objectives.
• Identify risks, dependencies, and barriers to project success and develop mitigation strategies.
• Prepare project materials, presentations, summaries, and recommendations for leadership review.
• Track outcomes and evaluate effectiveness of assigned initiatives.

Stakeholder Engagement & Strategic Programs (25%)

• Manage operational planning and execution for advisory boards, leadership councils, donor engagement activities, and special stakeholder initiatives.
• Develop and maintain relationships with internal and external stakeholders to support engagement goals.
• Coordinate meeting agendas, materials, communications, follow-up actions, and related project activities.
• Support leadership in fostering productive collaborations across organizational and external partners.
• Facilitate implementation of strategic initiatives designed to strengthen stakeholder engagement and organizational visibility.

Communications & Publications Project Management (20%)

• Partner with Michigan Medicine and FCVC communications teams to support communication plans associated with organizational initiatives and engagement efforts.
• Coordinate with/function as a liaison to the MM Department of Communications to manage high-profile communications initiatives, including the annual donor report and other strategic publications.
• Coordinate content development processes involving writers, editors, communications professionals, faculty, and leadership stakeholders.
• Manage project schedules, review cycles, approvals, and production timelines.
• Ensure communication deliverables are completed on schedule and aligned with institutional priorities and brand standards.

Event & Program Management (15%)

• Lead project planning and execution for strategic events, educational programs, donor activities, leadership forums, symposia, recognition events, and other organizational initiatives.
• Develop event timelines, implementation plans, communication strategies, and operational workflows.
• Coordinate logistics, vendors, venues, participant communications, and post-event assessment activities.
• Ensure events effectively support organizational objectives and stakeholder engagement goals.

Administrative & Other Duties (5%)

• Develop reports, correspondence, presentations, and briefing materials.
• Maintain project documentation and records.
• Participate in departmental and organizational committees and workgroups as assigned.
• Perform other duties as required.

Required Qualifications*

• Bachelor's degree in Healthcare Administration, Business Administration, Public Health, Communications, Education, Project Management, or a related field, or an equivalent combination of education and experience.
• 1-2 years' experience managing projects, programs, events, or operational initiatives.
• Demonstrated ability to manage multiple priorities and deadlines simultaneously.
• Strong organizational, communication, stakeholder engagement, and problem-solving skills.
• Demonstrated experience with project collaboration tools such as MS Office (Teams and Planner), Google Drive and Dropbox, Canva, and OneNote.

Desired Qualifications*

• Experience in academic medicine, healthcare administration, higher education, or a complex matrixed organization.
• Experience supporting advisory boards, faculty engagement activities, educational programs, or executive-level initiatives.
• Experience applying project management methodologies to program or event administration.
• Knowledge of University policies, procedures, and regulations.
• Experience utilizing M-Pathways and other University of Michigan IT systems.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third-party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Reporting Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.