Project Manager (Mechanical/HVAC)

MAINI LLC; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off (PTO)

Paid Holidays

401(k) Retirement Plan

Additional Company-Sponsored Benefits

Job summary

MAINI LLC in Staten Island, NY seeks an experienced Project Manager with a Mechanical/HVAC construction background to oversee commercial and residential projects from inception through completion. You will manage schedules, budgets, subcontractors, field crews, procurement, and documentation while ensuring safety, on-time delivery, and quality standards.

This hands-on role requires coordinating internal teams, subcontractors, vendors, engineers, and clients across a hybrid work arrangement to

Qualifications

• Minimum 5 years of Mechanical Project Management experience.
• Strong HVAC construction project management experience.
• Experience managing commercial and/or residential mechanical projects.
• Proven track record of delivering projects on time and within budget.
• Experience managing field personnel, subcontractors, vendors, and project stakeholders.

Responsibilities

• Manage RFIs, RFPs, CORs, submittals, and all project documentation.
• Oversee multiple installation crews and subcontractors.
• Attend project meetings and ensure milestones and schedules are met.
• Develop and maintain project schedules.
• Coordinate communication with clients, subcontractors, suppliers, and stakeholders.
• Negotiate subcontractor and vendor contracts.
• Procure and review shop drawings and submittals for approval.
• Release and track equipment orders through installation.
• Schedule site deliveries, shutdowns, inspections, and coordination.
• Conduct site walk-throughs and verify quality, productivity, and compliance.
• Monitor progress and address challenges.
• Prepare and negotiate change orders.
• Develop O&M manuals and turnover packages.
• Perform field surveys and prepare proposals.
• Maintain accurate email and project records.
• Ensure budget adherence and contractual compliance.
• Promote job-site safety and regulatory compliance.

Skills

HVAC project management

Contract & change orders

Budget & schedules

Subcontractor coordination

Team leadership

Communication

Safety compliance

Tools

Procore

Bluebeam

PlanGrid

Textura

Microsoft Excel

Microsoft Outlook

Microsoft 365

Job description

Title: Project Manager (Mechanical/HVAC)

Location: Staten Island, NY

Employment Type: Direct Hire / Full-Time

Work mode: Hybrid (20% Onsite / 80% Remote)

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off (PTO)
• Paid Holidays
• 401(k) Retirement Plan
• Additional Company-Sponsored Benefits

Job Summary

We are seeking an experienced Project Manager with a strong Mechanical/HVAC construction background to oversee commercial and residential projects from inception through completion. The ideal candidate will be responsible for managing project schedules, budgets, subcontractors, field crews, procurement activities, and project documentation while ensuring projects are completed safely, on time, within budget, and in accordance with quality standards.

This role requires a hands-on leader who can effectively coordinate internal teams, subcontractors, vendors, engineers, and clients while maintaining exceptional customer satisfaction throughout the project lifecycle.

Primary Responsibilities

• Manage RFIs (Requests for Information), RFPs (Requests for Proposal), CORs (Change Order Requests), submittals, and all project documentation.
• Oversee multiple installation crews and subcontractors simultaneously.
• Attend project meetings and ensure project milestones and schedules are achieved.
• Develop, maintain, and update project schedules.
• Coordinate and maintain communication with clients, subcontractors, suppliers, and project stakeholders.
• Negotiate subcontractor and vendor contracts.
• Procure, review, and submit shop drawings and equipment submittals for engineering approval.
• Release, track, and manage equipment orders through installation.
• Schedule site deliveries, shutdowns, inspections, and coordination activities.
• Conduct site walk-throughs and field verification to ensure quality, productivity, and compliance.
• Monitor installation progress and address project challenges proactively.
• Prepare, price, negotiate, and submit change orders.
• Develop Operation & Maintenance (O&M) manuals.
• Prepare project closeout documentation and turnover packages.
• Perform field surveys and prepare project proposals as required.
• Maintain accurate email correspondence and project records.
• Ensure projects remain within budget while meeting all contractual requirements.
• Promote job-site safety and regulatory compliance.

Required Qualifications

• Minimum 5 years of Mechanical Project Management experience.
• Strong HVAC construction project management experience.
• Experience managing commercial and/or residential mechanical projects.
• Proven track record of delivering projects on time and within budget.
• Experience managing field personnel, subcontractors, vendors, and project stakeholders.
• Strong understanding of:
  • HVAC systems
  • Mechanical construction
  • RFIs
  • RFPs
  • CORs
  • Submittals
  • Change Orders
  • Shop Drawings
  • Project Scheduling
• Ability to manage multiple projects simultaneously.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Strong organizational and leadership abilities.
• OSHA 30 and/or SST Certification.
• Proficiency with:
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft 365

Preferred Qualifications

• Experience with:
  • Procore
  • Bluebeam
  • PlanGrid
  • Textura
• Construction Management certifications.
• Mechanical contractor background.
• Experience managing large-scale HVAC installation projects.
• Knowledge of construction estimating and proposal preparation.