Project Manager, Marketing Operations (Senior)

Entrepreneur Cooperative; United States; Remote; USD 24,000 - 30,000; Part time

Benefits offered by this job

Fully remote

Flexible hours

Autonomy

Job summary

Entrepreneur Cooperative seeks a Senior Project Manager, Marketing Operations to support a high-velocity marketing team focused on customer acquisition. You will organize meetings, drive cross-functional initiatives, and maintain order in multiple workstreams without direct campaign execution responsibilities.

You will translate discussions into actionable plans, provide proactive updates, and maintain reliable follow-through.

Qualifications

• Minimum 7 years of professional project management experience.
• Ability to independently manage multiple projects, stakeholders, priorities, and deadlines.
• Excellent written and verbal communication skills with clear, concise updates.
• Experience preparing meeting agendas, documenting decisions, and managing follow-ups.
• Strong organizational skills, attention to detail, accountability, and problem-solving abilities.
• Experience using digital project management and collaboration platforms.
• Ability to learn new tools quickly and adapt to established workflows.
• Strong stakeholder management and cross-functional coordination skills.
• Consistent responsiveness and reliable follow-through.
• Professional English proficiency.
• Availability for 40 hours per week preferred, with flexibility for exceptional candidates at least 30 hours.

Responsibilities

• Coordinate recurring meetings, including senior leadership revenue reviews, cross-functional alignment sessions, and weekly status updates.
• Prepare agendas, document key decisions, identify action owners, and track commitments through completion.
• Maintain project plans, timelines, trackers, and status reports.
• Communicate progress, risks, dependencies, and outstanding priorities clearly and consistently.
• Ensure deadlines and deliverables are followed through without constant reminders.
• Coordinate multiple parallel workstreams supporting customer acquisition initiatives.
• Consolidate updates from regional marketing teams and campaign leads.
• Identify duplicated efforts, operational delays, dependencies, and workflow gaps.
• Track campaign progress at an operational level without managing strategy or execution.
• Coordinate with marketing, sales, and other stakeholders to resolve handoff issues.
• Maintain visibility into priorities, progress, and action items.
• Use project management and collaboration tools to organize workflows, documentation, and reporting.
• Work with Google Workspace, Slack, Claude, Smartsheet, and Quickbase.
• Identify inefficiencies and recommend practical improvements to processes.
• Distinguish immediate operational solutions from longer-term workflow improvements.
• Maintain organized documentation and reliable project tracking systems.
• Proactively establish structure and accountability across evolving processes.

Skills

Project management

Independent work

Communication

Meeting prep

Organization

Tools proficiency

Stakeholder mgmt

Learning new tools

Cross-functional coordination

Responsiveness

English proficiency

Availability 30–40h

Tools

Google Workspace

Slack

Claude

Smartsheet

Quickbase

Job description

Project Manager, Marketing Operations (Senior)

Location: Remote – Mexico
Work Arrangement: Fully Remote
Employment Type: Independent Contractor
Industry: Technology / Marketing Operations Compensation: $2,167–$2,667 USD/month
Experience: Minimum 7 Years in Project Management

Schedule: 40 Hours/Week Preferred

Minimum 30 Hours for Exceptional Candidates

English Proficiency: Strong Professional Written and Verbal English Required

About the Role

We are seeking an experienced, highly organized, and proactive Project Manager, Marketing Operations (Senior) to support the operational rhythm of a marketing team focused on customer acquisition across multiple business segments.

This position serves as the operational backbone of the team, ensuring recurring meetings, project timelines, status updates, action items, and cross-functional initiatives remain organized and on track.

You will work closely with senior marketing leadership and regional campaign teams, providing structure, visibility, and consistent follow-through across multiple workstreams.

The ideal candidate has at least 7 years of project management experience, preferably within Marketing Operations, and can contribute immediately with minimal supervision.

Exceptional communication skills are essential. You must be able to translate discussions into clear action plans, communicate progress proactively, and maintain consistent responsiveness.

This is an operational project management position, not a marketing strategy or hands‑on campaign execution role.

Why This Opportunity?

• Collaborate directly with senior marketing leadership and cross‑functional teams.

• Take ownership of high‑visibility project coordination and operational processes.

• Improve workflows, reporting, accountability, and team communication.

• Work with modern collaboration, project management, and AI tools.

• Contribute to an evolving operational environment with meaningful autonomy.

What You'll Do

Project Management & Meeting Coordination

• Coordinate recurring meetings, including senior leadership revenue reviews, cross‑functional alignment sessions, and weekly status updates.

• Prepare agendas, document key decisions, identify action owners, and track commitments through completion.

• Maintain project plans, timelines, trackers, and status reports.

• Communicate progress, risks, dependencies, and outstanding priorities clearly and consistently.

• Ensure deadlines and deliverables are followed through without requiring constant reminders.

Marketing Operations & Cross‑Functional Coordination

• Coordinate multiple parallel workstreams supporting customer acquisition initiatives.

• Consolidate updates from regional marketing teams and campaign leads.

• Identify duplicated efforts, operational delays, dependencies, and workflow gaps.

• Track campaign progress at an operational level without directly managing campaign strategy or execution.

• Coordinate with marketing, sales, and other stakeholders to resolve handoff issues.

• Maintain clear visibility into priorities, progress, and outstanding action items.

Tools, Processes & Operational Improvement

• Use project management and collaboration tools to organize workflows, documentation, and reporting.

• Work within an environment using Google Workspace, Slack, Claude, Smartsheet, and Quickbase.

• Identify inefficiencies and recommend practical improvements to operational processes.

• Help distinguish immediate operational solutions from longer‑term workflow improvements.

• Maintain organized documentation and reliable project tracking systems.

• Proactively establish structure and accountability across evolving processes.

Qualifications

Required Qualifications

• Minimum 7 years of professional project management experience, preferably supporting marketing operations or cross‑functional business teams.

• Proven ability to independently manage multiple projects, stakeholders, priorities, and deadlines.

• Excellent written and verbal communication skills, with the ability to provide clear, concise, and actionable updates.

• Experience preparing meeting agendas, documenting decisions, and managing follow‑ups.

• Strong organizational skills, attention to detail, accountability, and problem‑solving abilities.

• Experience using digital project management and collaboration platforms.

• Ability to quickly learn new tools and adapt to established workflows.

• Strong stakeholder management and cross‑functional coordination skills.

• Ability to work independently and contribute immediately with minimal supervision.

• Consistent responsiveness, proactive communication, and reliable follow‑through.

• Strong professional English proficiency.

• Availability for 40 hours per week preferred, with flexibility for exceptional candidates available for at least 30 hours per week.

Preferred Qualifications

• Previous experience in Marketing Operations, particularly supporting customer acquisition teams.

• Hands‑on experience with Google Workspace, Slack, Claude, and Smartsheet.

• Hands‑on Quickbase experience — a significant advantage.

• Experience coordinating regional or distributed marketing teams.

• Experience improving project management processes, reporting, and operational workflows.

• Familiarity with marketing campaign operations and sales handoff processes.

• Availability aligned with U.S. Central Time business hours.

Note: Hands‑on CRM administration, marketing automation expertise, and campaign execution experience are not required.

How Success Is Measured

• Recurring meetings are well‑organized, documented, and followed through consistently.

• Project deliverables, deadlines, and action items are accurately tracked.

• Stakeholders receive clear, timely, and proactive communication.

• Multiple workstreams progress without unnecessary delays or confusion.

• Operational bottlenecks and duplicated efforts are identified and addressed early.

• Leadership has reliable visibility into project progress and outstanding priorities.

• Operational workflows become more efficient, structured, and consistent.

Why Join Us?

• $2,167–$2,667 USD/month compensation.

• Fully remote opportunity from Colombia, Mexico, or Chile.

• Preferred 40‑hour workweek, with flexibility for exceptional candidates.

• Direct collaboration with senior marketing leadership and cross‑functional teams.

• Opportunity to improve operational processes and project management systems.

• Meaningful autonomy and ownership over daily execution.

Important Notes

This is a project management and marketing operations role, not a marketing strategy, paid media, or campaign execution position.

A minimum of 7 years of project management experience is required. Candidates should be comfortable taking ownership of operational responsibilities from the beginning.

Clear, reliable communication is non-negotiable. Candidates must demonstrate consistent responsiveness, structured updates, and strong follow‑through.

Quickbase experience is a major advantage, but not mandatory. Familiarity with Google Workspace, Slack, Claude, and Smartsheet is highly valued.

The preferred schedule is 40 hours per week, with flexibility for exceptional candidates who can commit to at least 30 hours per week. U.S. Central Time alignment is preferred, but other time zones may be considered.

This is a remote/telecommute position.