Project Manager (Lab Systems Optimization)

Tech Firefly; San Francisco (CA); On-site; USD 150,000 - 190,000; Full time

Job summary

Tech Firefly is seeking an experienced Lab Systems Optimization Project Manager to lead enterprise transformation, modernize workflows, and expand Epic Beaker into a new facility. You will align clinical, operational, and IT teams to deliver measurable improvements in efficiency and quality.

The ideal candidate has major project management credentials, hands-on lab operations experience, and a track record of implementing Epic Beaker CP/AP, with strong communication and stakeholder management in

Qualifications

• Proven experience managing large-scale laboratory systems projects and operational transformation initiatives.
• Strong understanding of centralized laboratory services, laboratory operations, and workflow optimization.
• Hands-on experience supporting Epic Beaker CP/AP implementations, expansions, or optimization projects.
• Experience leading laboratory systems modernization efforts and process improvement initiatives.
• Strong project management skills with experience managing scope, schedule, budget, resources, and risk.
• Excellent communication, facilitation, and stakeholder management skills in complex health systems.

Responsibilities

• Lead enterprise-wide laboratory transformation initiatives focused on workflow optimization, systems modernization, process standardization, and operational improvement.
• Manage the implementation and expansion of Epic Beaker across new facilities and lab environments, ensuring alignment between clinical, operational, and technical requirements.
• Facilitate collaboration across cross-functional teams—including laboratory leadership, operations, clinical staff, IT, and external vendors to ensure successful project adoption.
• Develop and maintain comprehensive project plans, timelines, budgets, risk logs, status reports, and executive communications.
• Oversee vendor relationships, system integrations, testing, and deployment activities while proactively mitigating project risks and dependencies.

Skills

Project management

Stakeholder management

Communication

PM methodologies (PMI, Agile, Waterfal

Laboratory operations experience

Education

Bachelor's degree in a related field

PMP certification

Tools

Epic Beaker CP/AP

Laboratory middleware

Job description

The Lab Systems Optimization Project Manager leads complex enterprise transformation initiatives focused on laboratory systems modernization, workflow optimization, and operational standardization. This role will spearhead the expansion of Epic Beaker into a new facility while driving broader efforts to modernize workflows, processes, and supporting technologies across the enterprise.

The ideal candidate bridges strong project management expertise with deep laboratory operations experience (including centralized laboratory services, workflow redesign, and systems implementation).

Key Responsibilities

• Enterprise Transformation (35%): Lead enterprise-wide laboratory transformation initiatives, focusing on workflow optimization, systems modernization, process standardization, and operational improvement.
• Epic Beaker Expansion (25%): Manage the implementation and expansion of Epic Beaker across new facilities and lab environments, ensuring tight alignment between clinical, operational, and technical requirements.
• Stakeholder Coordination (20%): Facilitate collaboration across cross-functional teams—including laboratory leadership, operations, clinical staff, IT, and external vendors to ensure successful project adoption.
• Project Governance (10%): Develop and maintain comprehensive project plans, timelines, budgets, risk logs, status reports, and executive communications.
• Vendor & Integration Management (10%): Oversee vendor relationships, system integrations, testing, and deployment activities while proactively mitigating project risks and dependencies.

• Proven experience managing large-scale laboratory systems projects and operational transformation initiatives
• Strong understanding of centralized laboratory services, laboratory operations, and laboratory workflow optimization
• Hands-on experience supporting Epic Beaker CP/AP implementations, expansions, or optimization projects
• Experience leading laboratory systems modernization efforts and process improvement initiatives
• Strong project management skills with experience managing scope, schedule, budget, resources, and risk
• Excellent communication, facilitation, and stakeholder management skills
• Experience working within complex health system environments
• Knowledge of project management methodologies including PMI, Agile, and Waterfall
• Ability to influence stakeholders and drive organizational change

Preferred Qualifications

• Experience centralizing laboratory services across multiple facilities or business units
• Prior laboratory management or laboratory operations leadership experience
• Experience supporting new facility openings, laboratory expansions, or greenfield laboratory projects
• Familiarity with laboratory middleware, automation platforms, instrument integrations, and third-party laboratory systems
• PMP certification or equivalent project management certification
• Proven success leading workflow redesign and operational optimization initiatives

Education and Certifications

• Bachelor's degree in a related field or equivalent experience Required
• PMP or equivalent project management certification Preferred