Project Manager – Institutional Giving

Providence; Seattle (WA); On-site; USD 90,000 - 130,000; Full time

Job summary

Providence Swedish seeks a Project Manager, Institutional Giving to oversee foundation, corporate, and select government funding opportunities, coordinating with development officers, grant writers, clinicians, and leadership across Providence Swedish.

The role manages end-to-end lifecycle: prospect research, proposal development, submission, stewardship, reporting, renewal, and compliance, aiming to grow a strategic portfolio and ensure timely funder deliverables.

Qualifications

• Bachelor's Degree required.
• 4 years of non-profit or Development Administration, Project Management, Healthcare Administration, or Equivalent Experience
• 2 years of demonstrated project management skills and ability to build relationships with colleagues
• Experience with Project Management methodologies and software
• Experience in managing projects in a complex, matrixed environment

Responsibilities

• Develop and maintain an annual institutional fundraising plan with revenue goals and stewardship strategies.
• Manage institutional giving workflows, timelines, and activities to ensure timely proposals, reports, renewals, and donor engagement.
• Establish processes, tools, and systems that enhance operational effectiveness and fundraising outcomes.
• Monitor program performance and provide updates on pipeline activity, proposal status, revenue forecasts, and funding results.
• Coordinate the development of grant proposals, letters of inquiry, presentations, budgets, and impact reports.
• Collaborate with program, finance, and leadership teams to gather outcomes data, financial information, and programmatic content for funding requests and reports.
• Ensure all submissions meet funder requirements, organizational standards, and established deadlines.
• Monitor grant award obligations and reporting requirements to ensure compliance and successful stewardship of institutional investments.
• Develop reports, dashboards, and analyses that provide visibility into institutional fundraising performance and funding outcomes.
• Maintain comprehensive records of funder interactions, opportunities, proposals, and commitments within the CRM system.

Skills

Project Management

Relationship Management

Strategic Analysis & Research

Cross-Functional Leadership

Process Improvement

Budget & Financial Acumen

Executive Communication & Presentation

Data Analysis & Reporting

Stakeholder Engagement

Education

Bachelor's Degree

Tools

CRM systems

Prospect research tools

Fundraising databases

Project management software

Job description

The Project Manager, Institutional Giving is responsible for the operational success of the Institutional Giving program, including foundation, corporate, and select government funding opportunities. Serving as the central coordinator for institutional fundraising efforts, this role supports the planning and execution of fundraising strategy in alignment with organizational priorities and goals.

Partnering closely with development officers, grant writers, physicians, researchers, clinicians, foundation leadership, and administrative stakeholders across Swedish and Providence, the Project Manager manages the full institutional giving lifecycle, including prospect research, opportunity assessment, proposal development, submission, stewardship, reporting, and renewal. Leveraging prospect intelligence and fundraising data, the role helps identify and advance a complex portfolio of institutional funding opportunities while ensuring timely execution of proposals and compliance with funder requirements.

Essential Functions
Program Management

• In partnership with the Director, develop and maintain an annual institutional fundraising plan, including revenue goals, pipeline development, funding priorities, and stewardship strategies.
• Manage institutional giving workflows, timelines, and activities to ensure timely completion of proposals, reports, renewals, and donor engagement efforts.
• Establish and improve processes, tools, and systems that enhance operational effectiveness and fundraising outcomes.
• Monitor program performance and provide regular updates on pipeline activity, proposal status, revenue forecasts, and funding results.

Grant & Proposal Management

• Coordinate the development of grant proposals, letters of inquiry, presentations, budgets, and impact reports.
• Collaborate with program, finance, and leadership teams to gather outcomes data, financial information, and programmatic content for funding requests and reports.
• Ensure all submissions meet funder requirements, organizational standards, and established deadlines.
• Monitor grant award obligations and reporting requirements to ensure compliance and successful stewardship of institutional investments.

Relationship Management

• Support the development and implementation of cultivation, solicitation, stewardship, and engagement strategies that strengthen long-term institutional relationships.
• Provide logistical coordination for funder meetings, site visits, executive briefings, presentations, and donor engagement opportunities.
• Execute targeted outreach efforts and events designed to cultivate new institutional partners and deepen existing relationships.
• Maintain comprehensive records of funder interactions, opportunities, proposals, and commitments within the CRM system.

Prospect Research & Strategic Analysis

• Conduct ongoing research to identify, qualify, and prioritize institutional funding opportunities aligned with organizational priorities.
• Analyze foundation and corporate giving histories, funding trends, grant guidelines, and philanthropic priorities to inform fundraising strategy.
• In partnership with Foundation leadership, provide strategic recommendations regarding prospective funders, institutional partnerships, and funding opportunities.

Compliance, Reporting & Financial Coordination

• Ensure compliance with all grant requirements, funding agreements, and reporting obligations.
• Track grant deliverables, milestones, outcomes, and reporting schedules.
• Support grant audits, funder inquiries, and organizational reporting requirements.
• Develop reports, dashboards, and analyses that provide visibility into institutional fundraising performance and funding outcomes.

Core Competencies

• Project & Portfolio Management
• Grant Development & Management
• Relationship Management
• Strategic Analysis & Research
• Cross-Functional Leadership
• Process Improvement
• Budget & Financial Acumen
• Executive Communication & Presentation
• Data Analysis & Reporting
• Stakeholder Engagement

Providence Swedish caregivers are not simply valued - they’re invaluable. Join our team at the Swedish Foundation and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications:

• Bachelor's Degree
• 4 years of non-profit or Development Administration, Project Management, Healthcare Administration, or Equivalent Experience
• 2 years of demonstrated project management skills and ability to work effectively to build relationships with colleagues
• Experience with Project Management methodologies and software
• Experience in managing projects in a complex, matrixed environment

Preferred Qualifications:

• 4 years or more years experience in healthcare philanthropy, academic medicine, research institutions, or complex nonprofit organizations
• 4 years or more years experience in institutional giving, foundation relations, grants management, project management, or fundraising operations
• Strong analytical, organizational, and problem-solving skills
• Experience utilizing CRM systems, prospect research tools, and fundraising databases
• Ability to synthesize clinical, research, financial, and programmatic information into compelling funding opportunities and strategic recommendations
• Project management certification or formal project management training
• Knowledge of grant compliance, fund accounting, and philanthropic best practices
• Excellent written communication skills

Why Join Providence Swedish?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.