Project Manager – Institutional Giving

Providence Health Plan Group; Seattle (WA); Hybrid; USD 87,000 - 135,000; Full time

Benefits offered by this job

Hybrid work

Benefits package

Job summary

Providence Swedish is seeking a Project Manager, Institutional Giving to lead the operational success of the program across foundation, corporate, and select government funding opportunities. You will coordinate with development officers, grant writers, clinicians, and leadership to manage proposals, submissions, and reporting.

This role covers the full lifecycle from prospect research to renewal, ensuring funder requirements are met, data tracked in CRM, and relationships cultivated to sustain

Qualifications

• Bachelor's degree required.
• 4+ years in nonprofit, development, or healthcare administration.
• 2+ years of project management and cross-functional collaboration.
• Experience with PM methodologies and software; matrixed environments.

Responsibilities

• Develop and maintain an annual institutional fundraising plan with goals and stewardship.
• Manage workflows to ensure timely proposals, reports, renewals, and donor engagement.
• Coordinate grants, budgets, and impact reports with program and finance teams.
• Monitor compliance with funder requirements and reporting schedules.
• Provide reporting dashboards and insights on fundraising performance.

Skills

Project management

Relationship management

Data analysis

Education

Bachelor's Degree

Tools

CRM systems

Fundraising databases

Job description

Description

The Project Manager, Institutional Giving is responsible for the operational success of the Institutional Giving program, including foundation, corporate, and select government funding opportunities. Serving as the central coordinator for institutional fundraising efforts, this role supports the planning and execution of fundraising strategy in alignment with organizational priorities and goals.

Partnering closely with development officers, grant writers, physicians, researchers, clinicians, foundation leadership, and administrative stakeholders across Swedish and Providence, the Project Manager manages the full institutional giving lifecycle, including prospect research, opportunity assessment, proposal development, submission, stewardship, reporting, and renewal. Leveraging prospect intelligence and fundraising data, the role helps identify and advance a complex portfolio of institutional funding opportunities while ensuring timely execution of proposals and compliance with funder requirements.

Essential Functions

Program Management

• In partnership with the Director, develop and maintain an annual institutional fundraising plan, including revenue goals, pipeline development, funding priorities, and stewardship strategies.
• Manage institutional giving workflows, timelines, and activities to ensure timely completion of proposals, reports, renewals, and donor engagement efforts.
• Establish and improve processes, tools, and systems that enhance operational effectiveness and fundraising outcomes.
• Monitor program performance and provide regular updates on pipeline activity, proposal status, revenue forecasts, and funding results.

Grant & Proposal Management

• Coordinate the development of grant proposals, letters of inquiry, presentations, budgets, and impact reports.
• Collaborate with program, finance, and leadership teams to gather outcomes data, financial information, and programmatic content for funding requests and reports.
• Ensure all submissions meet funder requirements, organizational standards, and established deadlines.
• Monitor grant award obligations and reporting requirements to ensure compliance and successful stewardship of institutional investments.

Relationship Management

• Support the development and implementation of cultivation, solicitation, stewardship, and engagement strategies that strengthen long-term institutional relationships.
• Provide logistical coordination for funder meetings, site visits, executive briefings, presentations, and donor engagement opportunities.
• Execute targeted outreach efforts and events designed to cultivate new institutional partners and deepen existing relationships.
• Maintain comprehensive records of funder interactions, opportunities, proposals, and commitments within the CRM system.

Prospect Research & Strategic Analysis

• Conduct ongoing research to identify, qualify, and prioritize institutional funding opportunities aligned with organizational priorities.
• Analyze foundation and corporate giving histories, funding trends, grant guidelines, and philanthropic priorities to inform fundraising strategy.
• In partnership with Foundation leadership, provide strategic recommendations regarding prospective funders, institutional partnerships, and funding opportunities.

Compliance, Reporting & Financial Coordination

• Ensure compliance with all grant requirements, funding agreements, and reporting obligations.
• Track grant deliverables, milestones, outcomes, and reporting schedules.
• Support grant audits, funder inquiries, and organizational reporting requirements.
• Develop reports, dashboards, and analyses that provide visibility into institutional fundraising performance and funding outcomes.

Core Competencies

• Project & Portfolio Management
• Grant Development & Management
• Relationship Management
• Strategic Analysis & Research
• Cross-Functional Leadership
• Process Improvement
• Budget & Financial Acumen
• Executive Communication & Presentation
• Data Analysis & Reporting
• Stakeholder Engagement

Providence Swedish caregivers are not simply valued – they’re invaluable. Join our team at the Swedish Foundation and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications

• Bachelor's Degree
• 4 years of non-profit or Development Administration, Project Management, Healthcare Administration, or Equivalent Experience
• 2 years of demonstrated project management skills and ability to work effectively to build relationships with colleagues
• Experience with Project Management methodologies and software
• Experience in managing projects in a complex, matrixed environment

Preferred Qualifications

• 4 years or more years experience in healthcare philanthropy, academic medicine, research institutions, or complex nonprofit organizations
• 4 years or more years experience in institutional giving, foundation relations, grants management, project management, or fundraising operations
• Strong analytical, organizational, and problem-solving skills
• Experience utilizing CRM systems, prospect research tools, and fundraising databases
• Ability to synthesize clinical, research, financial, and programmatic information into compelling funding opportunities and strategic recommendations
• Project management certification or formal project management training
• Knowledge of grant compliance, fund accounting, and philanthropic best practices
• Excellent written communication skills

Why Join Providence Swedish

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.

About Providence

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

About the Team

Providence Swedish is the largest not-for-profit health care system in the greater Puget Sound area. It is comprised of eight hospital campuses (Ballard, Edmonds, Everett, Centralia, Cherry Hill (Seattle), First Hill (Seattle), Issaquah and Olympia); emergency rooms and specialty centers in Redmond (East King County) and the Mill Creek area in Everett; and Providence Swedish Medical Group, a network of 190+ primary care and specialty care locations throughout the Puget Sound. Whether through physician clinics, education, research and innovation or other outreach, we’re dedicated to improving the wellbeing of rural and urban communities by expanding access to quality health care for all.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

For any concerns with this posting relating to the posting requirements in RCW 49.58.110(1), please click here where you can access an email link to submit your concern.

Pay Range: $41.81 - $64.91

Work Schedule: Full time

Job Shift: Day

Career Track: Business Professional

Department: 3900 FOUND MAJOR GIFTS

Address: WA Seattle 1124 Columbia St

Work Location: Swedish First Hill 1124 Columbia-Seattle

Workplace Type: Hybrid