Project Manager III

University of Pittsburgh School of Dental Medicine; Pittsburgh (Allegheny County); On-site; USD 75,000 - 110,000; Full time

Job summary

The University of Pittsburgh School of Dental Medicine is seeking a Project Manager III to oversee a large, federally funded research program within the Pulmonary, Allergy, Critical Care, and Sleep Medicine Division. The role involves coordinating schedules, budgets, regulatory matters, and multiple partner sites.

You will work closely with the PI to ensure milestones are met, reports are submitted on time, and compliance is maintained across all activities.

Qualifications

• Bachelor's degree required.
• Minimum 4 years of experience.
• Experience with large federally funded research programs preferred.

Responsibilities

• Maintain master and granular schedules; track milestones and Go/No-Go gates.
• Coordinate across partner sites; set meeting cadence; central point of contact for consortium.
• Monitor budget and subaward invoicing; ensure financial compliance with grants office.
• Support preparation and on-time submission of quarterly and annual reports to the sponsor.
• Coordinate regulatory logistics (COI, MTAs, biosafety, export control, FDA submissions).
• Support PI on all aspects of project and program management.

Skills

Project management

Budget monitoring

Regulatory compliance

Stakeholder coordination

Timeline management

Education

Bachelor's Degree

Job description

Job Description - Project Manager III (26006127)

Med-Medicine - Pennsylvania-Pittsburgh - ( 26006127 )

The Pulmonary, Allergy, Critical Care, and Sleep Medicine Division is made of up approximately 70 clinical staff and over 100 research staff who work in a variety of locations including: Bridgeside Point, Biomedical Science Tower (BST), UPMC Hospitals including Presbyterian, Shadyside, East, Jameson and Mercy. The division provides world class services across 10 inpatient services at five hospitals and over 70,000 outpatient office visits. We have a major research mission that focuses on basic, clinical, and translational research on the lung, microbiome, COVID-19, sleep medicine, and allergy and immunology.

The Project Manager m anages all operational aspects of a large, complex, multi-institution federally funded research program. The incumbent will drive the master and individual schedules, milestones, and deliverables; coordinates partner sites; monitors budget and subawards; leads federal reporting and compliance; and supports scientific and non-scientific write-ups. The incumben will work closely with the PI and exercises independent judgment to keep the program on track.

Job Summary

Oversees all aspects of planning, design, and execution of large or complex projects. Assists in developing timelines and ensures adherence to deadlines. Manages financial aspects of projects and other administrative duties. Handles external correspondence and drafts reports and other communications.

Essential Functions

• Maintain the program master and granular schedules; track milestones, deliverables, and Go/No-Go gates, anticipating critical-path risks and driving corrective action.
• Coordinate execution across all partner sites - set meeting cadence, manage action items, serve as central point of contact for the consortium.
• Monitor budget and burn against plan; coordinate subaward invoicing and financial compliance with the grants office.
• Support preparation and on-time submission of quarterly and annual technical and business reports to the sponsor.
• Coordinate compliance and regulatory logistics (COI, MTAs, biosafety, export control, FDA submissions), maintain document/data control, and scientific and non-scientific write-ups as requested by the PI.
• Support the PI on all aspects of project and program management as requested.

Physical Effort

Must be able to sit/stand for up to 8 hours in an office/lab area.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Project Manager III

Job Family Administrative Support

Job Sub-Family Program & Project Management

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 4

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday; 8:30am - 5pm

Work Arrangement On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range To be determined based on qualifications

Relocation Offered No

Visa Sponsorship Provided Yes

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.