Program Manager, Global Experiences

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 50,000 - 52,000; Full time

Job summary

The University of Pittsburgh invites applications for a Program Manager, Global Experiences. The role oversees planning, design, and execution of academic and experiential global programs, coordinating with the Global Experiences Office, University Center for International Studies, and campus partners.

You will manage recruitment, budgeting, and vendor contracts while ensuring high-quality outcomes for diverse student cohorts.

Qualifications

• Bachelor's Degree required.
• Strong interpersonal skills and ability to work with diverse teams.
• Experience with budgeting, vendor contracts, and program development.

Responsibilities

• Manage and develop a portfolio of academic and experiential global programs.
• Support development, budgeting, and contracting of new semester, summer, and short-term programs.
• Maintain and redevelop existing programs as needed.
• Coordinate with the Global Experiences Office, UCIS, and campus partners.
• Oversee recruitment, advising, and application processes.
• Prepare program budgets and manage vendor contracts.
• Provide pre-departure preparation, on-program support, and post-program follow-up.
• Track progress and provide reports to senior management.

Skills

Interpersonal skills

Budget development

Vendor contract management

Project management

Cross-unit collaboration

Education

Bachelor's Degree

Job description

Job Description - Program Manager, Global Experiences (26005740)

Program Manager, Global Experiences

The position is primarily responsible for managing and developing a portfolio of academic and experiential global programs. This position will support the development, budgeting, and contracting of new semester, summer, and short-term global programs and experiential learning opportunities abroad. This position is also responsible for the maintenance of existing programs and redevelopment where necessary. The program manager is expected to work across different University units, including the Global Experiences Office, University Center for International Studies, and Pittsburgh campus schools and regional campuses. The individual must demonstrate strong interpersonal skills and have experience working with diverse teams.

Primary duties of the position include:

• Managing student recruitment, advising, and application processes
• Program budget development, creating and managing vendor contracts

Implementing pre-departure preparation and learning activities, and on-program support for faculty and students.

Job Summary

Oversees all aspects of planning, design, and execution of assigned small, routine projects and coordinates with project stakeholders to define project scope, goals, and deliverables. Assists in timeline development, ensures adherence to timeframes, and adjusts project deliverables to avoid issues. Performs budgetary functions and administrative tasks. Assists with external consultant and vendor selection, negotiation, and management.

Essential Functions

• Oversees all aspects of planning, design, and execution of assigned small, routine projects. Coordinates with project stakeholders to define project scope, goals, and deliverables.
• Assists in developing a timeline and ensures adherence to all deadlines. Anticipates potential problems and adjusts project deliverables as needed.
• Drafts and manages the program budget, ensures timely submission of vendor payment requests, and manages expense reimbursements.
• Tracks project progress and maintains accurate records and files; provides detailed reports to senior management.
• Assists with selection, negotiation, and management of activities regarding external consults or vendors.
• Conducts other administrative tasks, leads meetings, and drafts communications.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Project Manager I

Job Family Administrative Support

Job Sub-Family Program & Project Management

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required No experience required

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range $50,000 - $52,000

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.