Project Manager III

Spectraforce Technologies; Menlo Park (CA); On-site; USD 110,000 - 170,000; Part time

Job summary

Spectraforce Technologies is seeking a Project Manager III in Menlo Park, CA (Hybrid) to drive project execution for an AI data acquisition team. You will manage trackers, coordinate with researchers and external partners, and ensure timely deliverables.

The role emphasizes meticulous documentation, proactive communication, and NDA/compliance management in a fast-paced research setting. Prior experience with cross-functional teams is highly valued.

Qualifications

• Experience with project tracking, reporting, and documentation in tech or research environments.
• Strong organizational and communication skills.
• Proficiency with tracking tools such as Google Sheets and Excel.
• Ability to handle sensitive information and manage compliance-related documentation.
• Experience working with external partners or researchers is a plus.
• Familiarity with AI, AI tooling, data sourcing, or partnership management is preferred.

Responsibilities

• Create, monitor and update project trackers to ensure timely deliverables.
• Coordinate with team members to gather status updates and identify blockers.
• Build, maintain, and optimize tracking tools (e.g., spreadsheets, dashboards) for project progress and action items.
• Generate regular reports based on tracker data for leadership and stakeholders.
• Document project milestones, action items, and follow-ups in a clear and organized manner.
• Support onboarding processes for new partners, including researchers and external collaborators.
• Ensure all necessary documentation (e.g., NDAs, compliance forms) is completed and tracked.
• Facilitate communication and engagement with partners, following up on action items and deliverables.
• Process and track NDA status and ensure compliance with internal policies.
• Follow up with relevant parties to ensure timely completion and renewal of NDAs.
• Engage with XFN partners to drive completion of assigned tasks and action items.
• Proactively follow up on outstanding items and elevate issues as needed.

Skills

Project tracking

Reporting

Documentation

Cross-functional collaboration

Communication

Organizational skills

Google Sheets

Excel

Compliance documentation

External partnerships

AI data awareness

Tools

Google Sheets

Excel

Project management software

Job description

Title: Project Manager III

Location: Menlo Park, CA (Hybrid)

Duration: 3+ months

Description

• We are seeking a motivated Contingent Worker to support an AI Data Acquisition team. This role is critical in driving project execution, managing trackers, and facilitating collaboration with internal and external partners, including researchers.
• The ideal candidate will be detail-oriented, proactive, and comfortable working in a fast-paced environment with sensitive data and partnership requirements.

Key Responsibilities

Project Tracking & Management

• Create, monitor and update project trackers to ensure timely completion of deliverables across the team.
• Coordinate with team members to gather status updates and identify blockers.
• Build, maintain, and optimize tracking tools (e.g., spreadsheets, dashboards) for project progress and action items.

Reporting & Documentation

• Generate regular reports based on tracker data for leadership and stakeholders.
• Document project milestones, action items, and follow-ups in a clear and organized manner.

Partner Onboarding & Engagement

• Support onboarding processes for new partners, including researchers and external collaborators.
• Ensure all necessary documentation (e.g., NDAs, compliance forms) is completed and tracked.
• Facilitate communication and engagement with partners, following up on action items and deliverables.

NDA Management

• Process and track NDA status and ensure compliance with internal policies.
• Follow up with relevant parties to ensure timely completion and renewal of NDAs.

Collaboration & Follow-Up

• Engage with XFN partners to drive completion of assigned tasks and action items.
• Proactively follow up on outstanding items and elevate issues as needed.

Qualifications

• Experience with project tracking, reporting, and documentation (preferably in a tech or research environment).
• Strong organizational and communication skills.
• Proficiency with tracking tools (e.g., Google Sheets, Excel, project management software).
• Ability to handle sensitive information and manage compliance-related documentation.
• Experience working with external partners or researchers is a plus.
• Familiarity with AI, AI tooling, data sourcing, or partnership management preferred.