Project Manager (Hybrid)

Karsh Hagan Madden; United States; Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company match

Flexible PTO & paid holidays

Hybrid office tools & technology

Job summary

Karsh Hagan Madden (KHM) is seeking a Project Manager to guide projects from kickoff to delivery across our Denver-based hybrid office. You will work with Project Management, Account Service, Creative, Media, and Production teams to keep information flowing, timelines moving, and deliverables on track.

You’ll thrive solving complex challenges, coordinating across disciplines, and finding smarter, more efficient ways to deliver great work for our clients.

Qualifications

• 3+ years of project management experience within an advertising/marketing environment.
• Foundational understanding of print and digital asset production processes.
• Hands-on experience with collaboration platforms and modern PM tools.

Responsibilities

• Lead projects from kickoff through final delivery, maintaining scope, timelines, resources, and budgets.
• Create and maintain project plans, timelines, requirements, trackers, and client-facing materials.
• Maintain real-time project data in the PM system to inform staffing and scheduling decisions.
• Coordinate kickoffs, reviews, client presentations, and cross-team meetings to ensure smooth communication.
• Partner with Production and Media teams to manage assets and delivery timelines.
• Anticipate roadblocks and resolve issues before they impact timelines and budgets.
• Solve operational challenges across departments with a solutions-oriented approach.
• Stay current on PM practices and recommend improvements to agency processes.

Skills

Project management

Advertising agency

Communication

Organization

Remote collaboration

Google Analytics

Tools

Monday.com

Asana

Workamajig

Slack

Google Workspace

Job description

A Quick Heads-Up

This Denver-based role is a hybrid adventure! You’ll join the team in our Denver office at least two days a week to collaborate, connect, and create together. Whether you’re already in the Denver area or planning to relocate, we’d love to hear from you‑as long as you can comfortably make it in for those in‑office days.

About KHM

Karsh Hagan Madden (KHM) is an independent marketing agency formed through the merger of Karsh Hagan and Madden Media with 5 decades of creative and strategic legacy with 1 unified shop!

We blend bold storytelling with precision media, PR, geospatial targeting, and observation‑led strategy to help brands close the gap between how they are seen and how they are felt. Madden built our reputation in destination marketing and tourism. Karsh has spent years building brands in healthcare, banking, higher education, and retail alongside it. Together, we believe the strongest brands build communities, and our goal is to differentiate them in a world where consumers want something that means something to them.

About You

Find out more at https://khm.agency/

You're an organized, proactive problem-solver who enjoys bringing order to moving pieces and keeping projects on track. You're comfortable balancing the details of day-to-day project management while still seeing the bigger picture- how timelines, resources, budgets, and decisions connect across an account.

You communicate clearly, stay calm when priorities shift, and aren't afraid to ask questions, flag concerns, or jump in to find a better way forward. You're naturally curious about how things work and energized by finding efficiencies, improving processes, and helping teams do their best work.

Most importantly, you're a collaborative team player who enjoys working across disciplines and building strong relationships with the people around you.

About the Job

We're looking for a Project Manager with 3+ years of experience to help lead projects from kickoff through final delivery while contributing to the continued evolution of our agency processes.

You'll work closely with Project Management, Account Service, Creative, Media, and Production teams to keep information flowing, timelines moving, resources aligned, and deliverables on track. You'll become deeply familiar with your projects - understanding not only what needs to happen next, but how decisions around timing, staffing, scope, and budget can impact the overall success of the work.

This is a great opportunity for someone who enjoys solving complex challenges, connecting the dots across teams, and finding smarter, more efficient ways to get great work out the door.

What You'll Be Doing

• Lead projects from kickoff through final delivery, maintaining a clear understanding of scope, timelines, resources, budgets, and overall project health.
• Create and maintain project plans, timelines, requirements, trackers, presentations, standard operating procedures, and other internal and client-facing materials.
• Maintain accurate, real-time project information within our project management system and use that information to help inform staffing, resource allocation, and timeline adjustments.
• Coordinate project kickoffs, internal creative reviews, client presentations, and other key internal and external meetings while keeping communication flowing across teams.
• Partner with Production and Media teams to manage specifications, deadlines, routing, trafficking, and delivery of final creative assets and materials.
• Anticipate roadblocks and dependencies, proactively solving challenges before they impact timelines, deliverables, staffing, budgets, or overall account success.
• Help solve operational and project challenges across departments with a thoughtful, solutions-oriented approach.
• Stay current on project management practices, tools, technologies, and industry trends and recommend opportunities to improve agency processes and efficiencies.

What You Need to Succeed

• 3+ years of project management experience within an advertising agency, marketing operations, or print/digital asset production environment.
• A foundational understanding of print and digital asset production processes and technical specifications.
• Hands‑on experience with project management and collaboration platforms such as Monday.com, Asana, Workamajig, Slack, and Google Workspace.
• Strong written and verbal communication skills and the ability to collaborate effectively in both in-person and remote environments.
• Excellent organization and time-management skills with the ability to manage multiple projects and shifting priorities.
• The ability to self‑manage, exercise good judgment, and recognize when to elevate concerns or ask for support.
• A curious, adaptable mindset with a desire to continuously learn, ask questions, and identify opportunities for improvement.
• Experience with analytics or business intelligence tools, such as Google Analytics or Salesforce Reporting, is a plus.

Don’t Meet Every Requirement?

That’s okay! At Karsh Hagan Madden, we believe diverse backgrounds, perspectives, and experiences make us stronger. If this role excites you but your skillset doesn’t line up perfectly with the qualifications above, we still want to hear from you. Who knows-you might bring something to the table we didn’t even know we needed.

Perks & Benefits

• Competitive compensation.
• Medical, dental, vision, and additional benefits to support you and your family.
• 401(k) with Traditional and Roth options, plus a company match.
• Flexible PTO and paid holidays.
• The tools and technology you need to do your best work.

Come for the Work. Stay for the People

• At Karsh Hagan Madden, we’re passionate about doing great work-and having fun while we do it. Here’s what you can expect:
• A supportive team that’s invested in your success.
• Opportunities to grow through mentorship, professional development, and meaningful new challenges.
• A collaborative culture where curiosity, creativity, and fresh ideas are always welcome.
• The chance to make an impact, contribute your unique perspective, and help shape great work.
• A workplace that values who you are, the ideas you share, and your potential to grow.

About the Interview Process

• Round 1 : An interview with some of the awesome teammates you’ll collaborate with.
• Round 2 : A conversation with the Team Lead(s) to dive deeper into the role and team fit.

Note: Depending on the position, there might be a small assignment along the way to showcase your skills and creativity. Don’t worry‑we’ll let you know in advance!

Heads up: At this time, we do not offer Visa sponsorship or relocation services.

KHM is an Equal Opportunity Employer. #LI-REMOTE