Project Manager - HVAC/R and Plumbing

CoolSys; Philadelphia (Philadelphia County); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Competitive pay

Medical/Dental/Vision

401(k) with company match

Paid vacation & holidays

Life insurance

Tuition reimbursement

Employee discounts

Pet Insurance

Legal Plan

Job summary

CoolSys is seeking an Installation Project Manager to oversee the installation of products and systems for clients, ensuring on-time delivery, budget adherence, and specifications. You will coordinate logistics, scheduling, resources, and communications among clients, vendors, and installation crews.

The role requires 1–3 years of PM experience in installations, strong leadership, and proficiency with MS Project/Asana/Trello.

Qualifications

• Completion of technical/trade school (preferred) or related technical field or equivalent experience.
• Minimum 1–3 years of project management experience, focused on installations.
• Strong leadership and team management skills.
• Excellent problem-solving, organizational, and multitasking abilities.
• Strong verbal and written communication.
• Proficiency with project management software (MS Project, Asana, Trello).
• Knowledge of safety standards and installation processes.

Responsibilities

• Develop detailed project plans with scope, timelines and budget.
• Coordinate with internal teams, clients and contractors to meet requirements.
• Organize logistics of equipment, materials and resources for installation.
• Lead and supervise installation teams to meet timelines and quality standards.
• Allocate tasks based on skills and experience; provide training as needed.
• Serve as primary client contact during installation and provide status updates.
• Ensure installations meet safety, quality and regulatory requirements.
• Maintain records of milestones, changes and issues; prepare management reports.

Skills

Leadership

Project management

Communication

Safety standards

Logistics coordination

Budgeting

CRM tools

MS Office

Education

Technical/trade school

Tools

MS Project

Asana

Trello

Salesforce

Job description

Overview

CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management.With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions.

Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi‑site rollouts across states.

CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals.

No wonder Newsweek named CoolSys one of America’s Greatest Workplaces!

We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:

• Competitive pay: $90-110k
• Benefits: Medical, Dental, Vision and Prescription coverage.
• Paid vacation, holidays, and floating holiday.
• 401(K)with Company match.
• Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
• Tuition reimbursement.
• Employee discountson vehicles, hotels, theme parks, select cell phone bills and so much more.
• Pet Insurance.
• Legal Plan and ID Theft Protection.

Responsibilities

The Installation Project Manager will be responsible for overseeing the installation of products, equipment, or systems for clients, ensuring that projects are completed on time, within budget, and according to specifications. This role involves coordinating and managing the entire installation process, including logistics, scheduling, resource allocation, and communication between clients, vendors, and installation teams.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Develop detailed project plans, including scope, timelines, and budget.
• Coordinate with internal teams, clients, and external contractors to ensure all project requirements are met.
• Organize and manage the logistics of equipment, materials, and resources needed for installation.
• Lead and supervise installation teams to ensure adherence to project timelines, quality standards, and safety protocols.
• Allocate tasks and schedules team members based on their skills and experience.
• Provide training or guidance to installation staff as necessary.
• Serve as the primary point of contact for clients during the installation phase.
• Provide regular updates on project status, delays, and adjustments.
• Address and resolve any issues or concerns raised by clients.
• Ensure that all installations are completed to high standards of quality, safety, and compliance with regulatory requirements.
• Conduct site inspections and quality checks throughout the installation process.
• Monitor project budgets, ensuring that the project stays within financial constraints.
• Approve purchase orders for necessary materials and equipment.
• Manage and track project expenses and invoicing.
• Identify potential risks and implement mitigation strategies.
• Resolve unforeseen issues or delays promptly to minimize disruptions to the installation schedule.
• Maintain comprehensive records of project milestones, changes, and issues.
• Prepare reports for management on project status, performance, and financial outcomes.
• Ensure all project documentation is complete and accurate for post-installation support.
• Ensure smooth handover of the installed systems/products to the client.
• Coordinate any required post-installation support or troubleshooting.
• Embodies the CoolSysCARES culture (Collaboration, Accountability, Respect, Empowerment, Safety).
• Performs other duties as assigned.

Qualifications

Education / Training

• Completion of technical/trade schoolpreferred, or related technical field, or equivalent experience.

Work Experience/Skills

• Minimum of 1-3 years of experience in project management, with a focus on installations.
• Strong leadership and team management skills.
• Excellent problem-solving, organizational, and multitasking abilities.
• Strong communication skills, both verbal and written.
• Proficiency in project management software (e.g., MS Project, Asana, Trello).
• Knowledge of safety standards and installation processes.
• Detail-oriented with a focus on delivering high-quality results.
• Ability to work under pressure and meet tight deadlines.
• Strong client-focused attitude, with the ability to manage client expectations effectively.
• Flexibility to adapt to changing project requirements.
• Experience with CRM tools (e.g., Salesforce) and other sales enablement platforms a plus.
• Ability to understand and follow all company policies and procedures and all applicable State and Federal laws.
• Ability to use typical business tools including E-Mail, Word, Excel, etc.

Join Us

Today, there are 27 different companies that make up the CoolSys family of brands. Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth!

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CoolSysis an EEO/AA Employer. All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristicsare encouraged to apply.

Pre-employment background screening (criminal andMVR for driving positions) and drug testing arerequiredfor all positions. CoolSys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.