Project Manager - Facilities Planning

Stony Brook University; Stony Brook (NY); On-site; USD 76,407 - 95,509; Full time

Benefits offered by this job

Location pay for UUP full-time positions ($4,000)

Generous leave

Health plans

State pension

Job summary

Stony Brook University seeks a Project Manager for Facilities Planning, based in Stony Brook, New York. This role requires a Bachelor’s degree and at least 5 years of experience in hospital facilities planning or project management. You will oversee multiple projects, ensuring compliance with NYS procurement guidelines and coordinating project documentation.

The salary range for this position is $76,407 - $95,509 annually, along with generous benefits including location pay and health plans.

Qualifications

• Minimum 5 years' experience in hospital facilities planning or project management.
• Knowledge of NYSDOH, FGI, CMS, TJC regulatory processes.
• Active NY State Driver's License.

Responsibilities

• Manage Stony Brook Medicine construction projects.
• Create and review RFQs and bid documents.
• Coordinate design and construction plans.
• Track project time and materials.

Skills

Project Management Software

Microsoft Office

Organizational Skills

Attention to Detail

Communication Skills

Education

Bachelor's degree or 10 years in related experience

Tools

ProjectMates

Job description

Position Summary

Project Manager for the Facilities Planning Department will provide project planning and implementation services working directly with the Associate Director for Facilities Planning. The ideal candidate is professional, organized, and possesses a strong attention to detail. Must be able to work on multiple projects concurrently. Expertise in Microsoft Office is a must, with an emphasis on Outlook, Word, and Excel. Experience with Project Management Software is a plus. Must be able to work independently, as well as in a group, and be a self-starter with minimal instruction and oversight.

Duties

• Responsible for working on Stony Brook Medicine projects. Locations include, but are not limited to: SBM Community Physician practices and Administrative Office locations throughout Long Island, Stony Brook Hospital, Ambulatory Care Pavilion, Ambulatory Surgery Center, Southampton Hospital, and Eastern Long Island Hospital.
• Provide space planning for clinical practice or office renovation, relocation or development of new locations.
• Create and review Request for Qualification for services and/or commodities to progress projects. Create bid documents and Request for Proposals, analyze/level bids and maintain contracts/purchase orders for services necessary for projects. Confirm compliance to NYS procurement guidelines as required.
• Responsible for development and coordination of design and construction plans for assigned projects.
• Provide project management and construction management to trades personnel and contract labor personnel performing work on new construction and renovation construction projects. Track time and materials to ensure projects are accomplished within funding constraints and allowable performance periods. Initiates requests for adjustments, time extensions, and scope changes when required. Maintains complete project documentation records on all projects and provides bi‑monthly status briefing to the Associate Director, Facilities Planning.
• Establish regular meetings with contractors and vendors for progress meetings and coordination schedule.
• Notify appropriate practice administrators, department heads and/or their designees of project activities, scheduling and project progress.
• Works with other units in managing projects to minimize disruption to building occupants and systems, utilities and other operational elements.
• Coordinate furniture, fixtures and equipment (FF&E) purchase, delivery and installation dates to meet the scheduling needs of the project.
• Maintain project records, files and reports as needed. Records change orders that develop throughout the course of the project.

Qualifications

• Bachelor’s degree and a minimum 5 years’ experience in hospital facilities planning or facilities and construction project management, or in lieu of degree, 10 years’ experience in hospital facilities planning or facilities and construction project management.
• Knowledge of NYSDOH, FGI, CMS, TJC and other regulatory processes.
• Experience using ProjectMates or other project management software.
• An active NY State Driver's License.

Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.

Pre‑Employment Requirements

• Successfully complete pre‑employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services.
• Complete electronic reference check with a minimum of three professional references.
• Successfully complete a 4‑panel drug screen.
• Meet Regulatory Requirements for pre‑employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Benefits

The salary range for this position is $76,407 - $95,509 per year. The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience.

Some positions offer annual supplemental pay such as: location pay for UUP full‑time positions ($4,000).

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

EEO Statement

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability‑related accommodation, please call the University Office of Equity and Access at [phone].